Tamara Diamond
Lafayette,CO
Summary
Accomplished Executive Assistant with expertise in calendar management and event planning. Proven ability to handle confidential information and enhance team engagement. Skilled in office administration, C-Suite support, problem-solving and facilitating seamless operations. Recognized for attention to detail and fostering strong colleague relationships.
Overview
24
24
years of professional experience
Work History
Executive Assistant to C-Suite
C3 Industries
04.2021 - Current
- Assistant to five C-Suite Executives.
- Organize and oversee calendars while coordinating meetings for executives with internal and external stakeholders.
- Organize & submit expense reports for executives.
- Book travel for executives and new employees for onboarding.
- Office management: ordering, maintaining supplies, and calling for building maintenance.
- Coordinate large-scale annual holiday parties for over 120 attendees. Organize happy hours to promote team engagement and morale. Plan corporate lunches to encourage cross-departmental communication. Execute company events to enhance employee relationships.
- Vendor point of contact.
- Facilitated corporate relocation from initiation to completion.
- Facilitate C-suite meetings and document minutes.
- Facilitate cross-functional meetings for 70+ participants.
- Handle highly confidential information with discretion.
- Facilitate delivery of wedding, sympathy & new baby gifts.
- Notary Public since 2021.
Payroll Specialist/Accounts Receivable
Collins & Blaha, P.C.
01.2017 - 01.2021
- Processed semi-monthly payroll for 20+ employees using ADP, ensuring accuracy in final reconciliation.
- Input and manage Cash Receipt Journal daily.
- Handle highly confidential information with discretion.
- Perform management duties; order supplies, serve as point-of-contact for employees, building management, and security company.
- Prepare and process weekly bank deposits, and perform general accounts receivable duties.
Administrative Assistant
Dynamic Color Publications - The Real Estate Book
01.2005 - 01.2007
- Managed monthly operations to prepare custom real estate magazine for publication: coordinated listings, generated over 1,000 cross-reference entries, confirmed and preserved data, printed hard copies, and shipped materials under tight deadlines.
- Developed presentation materials for company owner and designed pages for real estate agents to showcase properties in one of three publications of real estate book.
- Entered listing information and images into AMS real estate database.
Proofread and edited coworker pages for accuracy according to agent specifications before publication.
Data Entry Specialist
Cliff Keen Athletic
01.2002 - 01.2005
- Entered product orders from dealers and individuals into computer system accurately. Printed order forms and confirmed receipt by warehouse department for fulfillment. Ensured timely processing of orders.
- Executed backup receptionist duties while fielding calls for customer service and sales representatives, as well as executives of company.
- Supported accounts receivable department by assisting with invoicing and payment processing.
Education
3-day Seminar -
BTUA Denver
3-day Seminar07-2023
PACE Certification -
American Society of Administrative Professionals
04-2023
Notary Public -
01-2021
Office Specialist Certificate -
Schoolcraft College
01-2017
Skills
- Calendar management and travel coordination
- Event planning and document preparation
- Confidential information handling
- Office administration and support
- Colleague relationship management
- Time management and communication
- Attention to detail and problem solving
- Highly proficient in Microsoft Office applications
Project Highlights
- Corporate Relocation - Research moving companies, organize our HQ relocation for 50+ employees.
- Annual Holiday Parties - Organize annual holiday party for 120+ guests, book all vendors, oversee that event runs smoothly, ensure timely payment to all vendors.
- AmTrav Travel Platform - Plan, organize & implement new travel partner collaboratively with the Accounting Team.
- Stamps.com - Research, plan and implement new shipping/mailing platform to cut costs.
- Attended BTUA Denver 2023
Timeline
Executive Assistant to C-Suite
C3 Industries
04.2021 - Current
Payroll Specialist/Accounts Receivable
Collins & Blaha, P.C.
01.2017 - 01.2021
Administrative Assistant
Dynamic Color Publications - The Real Estate Book
01.2005 - 01.2007
Data Entry Specialist
Cliff Keen Athletic
01.2002 - 01.2005
3-day Seminar -
BTUA Denver
PACE Certification -
American Society of Administrative Professionals
Notary Public -
Office Specialist Certificate -
Schoolcraft College