Kathleen Ramirez
Lake Elsinore,CA
Summary
Detail-oriented Administrative and Event professional with expertise in optimizing operations through effective schedule management and event coordination. Facilitates team collaboration and adapts to evolving demands while enhancing office efficiency. Experienced in Microsoft Office Suite and project management, driving streamlined processes and clear communication.
Overview
11
11
years of professional experience
Work History
Administrative Support Coordinator/Event Coordinator
Leonard Transportation Center at Cal State University, San Bernardino
San Bernardino
04.2018 - 03.2022
- Proficient in content management systems, such as, Microsoft Office Suite, Blackboard, Drupal, CFS, Oracle, PeopleSoft.
- Processed purchasing, reimbursements, and budget-related documentation in compliance with university procedures.
- Coordinated various events, such as conferences and workshops, ensuring smooth execution and attendee satisfaction.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Assisted with hiring processes, conducting preliminary interviews and processing new employee paperwork.
- Managed calendars for multiple executives, effectively arranging appointments and preventing scheduling conflicts.
- Maintained accurate financial records, assisting in budget planning and expense tracking for the department.
- Coordinated administrative workflows, ensuring accurate records, correspondence, and office follow-through.
Student Assistant
Leonard Transportation Center at Cal State University, San Bernardino
San Bernardino
06.2016 - 03.2018
- Composed monthly newsletter with center updates.
- Coordinated daily administrative support for transportation programs, maintaining organized records and shared documents.
- Managed data entry and database updates, ensuring accurate information for reports and project tracking.
- Drafted correspondence, flyers, and program materials to support outreach and center initiatives.
- Assisted with event logistics, including room setup, attendee coordination, and presentation materials.
- Trained new student workers on office procedures, file organization, and front-desk support tasks.
Administrative Assistant
Brightwood College
Riverside
09.2013 - 05.2016
- Managed academic calendars, coordinated meetings, and maintained accurate office records.
- Composed weekly newsletter for staff and students.
- Prepared correspondence, reports, and departmental documents with strong attention to detail.
- Supported faculty, staff, and students by resolving routine administrative requests promptly.
- Coordinated student records, ensuring accurate data entry and confidential document management.
- Scheduled appointments, meetings, and campus events to support daily administrative operations.
- Organized filing systems and maintained office records for easy retrieval and compliance.
Shift Lead
Casey's Cupcakes
08.2011 - 05.2013
- Barista
- Trained team members on POS transactions, order accuracy, and Provided assistance to customers to address inquiries and resolve issues standards.
- Supervised shift operations, maintaining smooth service and timely cupcake presentation.
- Resolved customer concerns promptly, supporting positive guest experiences and repeat business.
- Completed store opening and closing procedures and balanced tills.
- Managed inventory and ordered supplies to keep location well stocked with necessary supplies.
Education
Bachelor of Science - General Education
Mt. San Jacinto College
San Jacinto01.2009
Bachelor’s - Communications
Cal State University of San Bernardino
San Bernardino01.2018
Bachelor of Arts - General Education
University of North Dakota
Grand Forks01.2011
Skills
- Event Coordination
- Project Management
- Budget Management
- Content creation
- Adobe Premiere
- Graphic design
- Talent Acquisition
- Report preparation
- Scheduling appointments
- File organization
- Administrative procedures
- Travel arrangements
- Verbal communication
Timeline
Administrative Support Coordinator/Event Coordinator
Leonard Transportation Center at Cal State University, San Bernardino
04.2018 - 03.2022
Student Assistant
Leonard Transportation Center at Cal State University, San Bernardino
06.2016 - 03.2018
Administrative Assistant
Brightwood College
09.2013 - 05.2016
Shift Lead
Casey's Cupcakes
08.2011 - 05.2013
Bachelor of Arts - General Education
University of North Dakota
Bachelor’s - Communications
Cal State University of San Bernardino
Bachelor of Science - General Education
Mt. San Jacinto College