Kathlyn Moore
GRANITE CITY,IL
Summary
Driven and resourceful administrative professional with 40+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
41
41
years of professional experience
Work History
Executive Administrative Assistant
City Of Granite City
12.2014 - 02.2024
- Handled scheduling for the Mayor's calendar and prepared meeting agenda and materials; used software to coordinate meetings, appointments, and tasks with Department Heads and Business leaders.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for the Mayor or the Appropriate Department head review or action.
- Gathered documents, data, and formulated analytics for the loan package applications for the Community Development Block Grant program to prepare issues for discussion and reports for review by Madison County Community Development.
- Recorded and taped City Council meetings and broadcasted live transmission on Community Access Channel.
- Drafted professional correspondence on behalf of the Mayor; fostering strong relationships with the Citizens and Business leaders alike.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for the Mayor, City Council, and the Economic Development Director.
- Maintained confidentiality when handling sensitive information, protecting the City interests and employee privacy.
- Coordinated the Summer Work Program including applications, hiring, department assignments and eligibility through the Community Development Block Grant program to prepare reports for review by Madison County Community Development.
- Developed and maintained courteous and effective working relationships while seamlessly interacting with colleagues to plan and complete special projects.
Commercial Loan Coordinator
BMO Harris/Southwest Bank
09.1999 - 12.2014
- Utilized advanced software tools to efficiently manage pipelines, prioritize tasks, track progress, and meet deadlines consistently without sacrificing accuracy or quality of work output.
- Expedited loan approvals by collaborating closely with Commercial Lenders to address concerns and provide necessary information.
- Established plans and payoffs for customers' loans, prioritizing control of overall costs.
- Developed and maintained relationships with customers, lenders and other third parties.
- Ensured prompt funding of approved loans by coordinating with settlement agents, attorneys, and title companies for timely disbursement of funds.
Mortgage Loan Accountant
General American Life Ins. Co./Conning Asset Mgmt.
12.1982 - 05.1999
- Provided journal entries and performed accounting on accrual basis.
- Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
- Supported department objectives by participating in cross-functional projects with other departments as needed.
- Handled day-to-day accounting processes to drive financial accuracy.
- Prepared working papers, reports and supporting documentation for audit findings.
Education
Associate of Arts - Accounting
Southwestern Illinois College
Belleville, IL05.1980
High School Diploma -
Granite City High School
Granite City, IL05.1978
Skills
- Social Media Management
- Customer Service-Oriented
- Filing and data archiving
- Calendar and Scheduling Software
- Multi-line phone proficiency
- Spreadsheet tracking
- Event Coordination
- Collections
Timeline
Executive Administrative Assistant
City Of Granite City
12.2014 - 02.2024
Commercial Loan Coordinator
BMO Harris/Southwest Bank
09.1999 - 12.2014
Mortgage Loan Accountant
General American Life Ins. Co./Conning Asset Mgmt.
12.1982 - 05.1999
Associate of Arts - Accounting
Southwestern Illinois College
High School Diploma -
Granite City High School
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