Kathy Hengstebeck
Eaton Rapids,MI
Summary
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Experienced Accounts Payable Clerk with 10+ years of managing diverse accounts. Committed to timely payments, meticulous record-keeping, and effective vendor management. I am looking to work in a contract setting for you.
Overview
18
18
years of professional experience
Work History
Administrative Assistant
Island City Assisted Living
03.2023 - Current
- Assist residents, families, visitors, vendors and the management team assuring optimal customer service is achieved.
- Responsible for meeting with potential residents, proving tours and and discussing what residents we have to offer them if they should choose to become residents at Island City Assisted Living
- Assist CEO with billing statements and billing for supplies for resident
- Answers incoming calls and takes accurate messages for management staff.
Accounts Payable
Robert Half - Account Temps
01.2022 - 11.2022
- Reported directly to the CFO processing invoices, gathering approvals needed, completing check run to issue payments in a timely manner
- Assisting with implementation of new A/P software AvidPay, learning the new system and able to process checks using this system as well as the older system.
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
Accounts Payable
Meridian Magnesium
12.2020 - 11.2021
- Invoice processing via email/USPS as well as other payables
- Processing month end and supporting team during the audit process
- Integral part of month end closing
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
Accounts Payable Coordinator
Linn Products, Inc.
03.2017 - 12.2020
- Maintaining vendor master file records, processing invoice and other payables, supporting the payment process, finding, investigating and resolving discrepancies in the AP process
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Reduced late payment fees through timely and accurate invoice management.
Accounting Assistant Technician
Accountemps
10.2014 - 01.2015
- Company Overview: Emergent Biosolutions Finance Division
- Scanning, posting to SAP, working on check run
- Conducting credit card audits
- Contract position
- Emergent Biosolutions Finance Division
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
Administrative Assistant to the Director of Facility Development
Sparrow Health System
09.2006 - 11.2012
- Company Overview: Facility Development
- Developed a working knowledge of AIA contracts for both contractors and architects/engineering forms
- Scheduled meetings for our Director and Property Manager
- Set up a working purchase order system for the department
- Assisted our Property Manager, processing invoices for rental payments, showing properties when needed in the absence of the Property Manager
- Attended meetings with our renters, especially the larger groups
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Processed notifications for proof on insurances for the renters
Skills
- MS Office suite
- Word
- Excel
- Accounts Payable/Receivable
- Medical Terminology
- Property Management
- Customer and client relations
Timeline
Administrative Assistant
Island City Assisted Living
03.2023 - Current
Accounts Payable
Robert Half - Account Temps
01.2022 - 11.2022
Accounts Payable
Meridian Magnesium
12.2020 - 11.2021
Accounts Payable Coordinator
Linn Products, Inc.
03.2017 - 12.2020
Accounting Assistant Technician
Accountemps
10.2014 - 01.2015
Administrative Assistant to the Director of Facility Development
Sparrow Health System
09.2006 - 11.2012
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