Kathy McQuade
Lewiston,ID
Summary
Dynamic accounting and administrative professional with over 20 years of experience, showcasing a robust blend of office management expertise and in-depth knowledge of accounting procedures. Recognized for exceptional planning and problem-solving abilities, demonstrating adaptability in fast-paced environments while consistently exceeding expectations. Proven track record of effectively managing multiple priorities and meeting tight deadlines without sacrificing quality. Committed to delivering results that enhance operational efficiency and support organizational goals.
Overview
17
17
years of professional experience
Work History
Bookkeeper/Office Manager/Owner
Wilbur Auto Body
Wilbur, WA
02.2015 - Current
- Responsible for accounts payable/receivable functions and expense control procedures including bank and account reconciliations, cash receipts, disbursements, finance charges, billings, invoicing, purchase orders and inventory verification and preparation of daily bank deposits.
- Fully control company-wide accounting and reporting functions as well as process payroll and monthly state and federal taxes.
- Organize and implement timely and accurate month-end closings and financial reporting activities.
- Greet customers, listen to their needs, and guide them through the repair process.
- Prepare and manage repair orders, estimates, and insurance documentation with accuracy.
- Coordinate with insurance adjusters, suppliers, and technicians to ensure timely repairs.
- Maintain up-to-date records in our shop management software.
- Track parts orders, deliveries, and inventory to avoid delays in repair timelines.
- Keep the office organized, stocked, and running efficiently.
Financial Administrator
Lincoln County Conservation District
Davenport, WA
02.2015 - 11.2019
- Oversee the district's financial data, maintain accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations.
- Perform monthly financial reporting, general ledger entries, and record payments and adjustments.
- Manage grants consisting of the application process, project management, and reporting.
- Work closely with the district's manager to support the district's commitment to excellence, transparency, and fiscal accountability.
- Provide administrative support as needed to management and staff members to coordinate and implement all activities with the highest degree of professionalism.
- Process semi-monthly payroll, pay all taxes, and create forms and reports; maintain an accurate and complete trail of supporting documentation for all bookkeeping activities.
- Set up and conduct yearly tree/plant sale.
- Assist with yearly internal and external audits.
- Promote and maintain effective working relationships with staff, board of supervisors, private entities, private landowners, and the general public.
Fiscal Analyst
Everett Community College
Everett, WA
11.2008 - 01.2015
- Prepared and processed accounting entries into the financial management accounting system; accurately, completely, timely, and fully documented and supported.
- Managed and monitored annual budgets for departments, tracking expenditures and strategic planning.
- Arranged business travel and process monthly expense reports.
- Prepared monthly sales/use tax and payroll tax returns and set up electronic fund transfers for tax payments.
- Performed job scheduling and the daily positive pay maintenance and monitoring.
- Provided professional accounting services for the Everett Community College Foundation, including preparation and processing of routine and complex accounting entries, investment monitoring and reporting, distributions of revenue and expenditures, and prepared financial reports.
- Assisted with month-end, year-end, and biennium-end accounting closes and audits.
- Research accounting transactions, demonstrating a keen ability to recognize and resolve discrepancies.
Education
High School -
Genesee High School
Genesee, IDSkills
- Accounts Payable
- Accounts Receivable
- Payroll
- Statement Billings
- Customer Service
- Vendor Relations
- Account Management
- Account Reconciliation
- Month-end Closings
- Expense Control
- Budget Management
- Spreadsheets/Reports
- Front Desk Reception
- Travel Coordination
- Grant Vouchering
- MS Word
- MS Excel
- MS Outlook
- MS Access
- MS Publisher
- Photoshop
- Sage MIP
- WordPerfect
- QuickBooks
- Oracle
- FMS
- BIAS
Timeline
Bookkeeper/Office Manager/Owner
Wilbur Auto Body
02.2015 - Current
Financial Administrator
Lincoln County Conservation District
02.2015 - 11.2019
Fiscal Analyst
Everett Community College
11.2008 - 01.2015
High School -
Genesee High School