Katie Stanek
Blasdell,New York
Summary
Detail-oriented HR and personnel professional with experience supporting position control, requisition processing, onboarding, separations, and compliance tracking. Maintains accurate records, coordinates with finance, managers, recruiters, and payroll, and uses UKG and documentation skills to keep workflows organized and moving.
Overview
27
27
years of professional experience
Work History
Senior Personnel Clerk
Erie County Medical Center Corporation, ECMCC
Buffalo, New York
07.2024 - Current
- Maintain Position Control via reports, updating master file daily with cost code changes, addition of new positions, position conversions, budget line moves, tracking pending requisitions and partnering with finance.
- Monitor requisition inboxes for incoming requests.
- Create new requisitions with the information from the requests. Once created partner with managers, recruiters, Leaves department and benefits to verify proper information, add HR position number, create or eliminate a number as needed. Add Civil Service information and forward the requisition to Finance.
- Complete Civil Service Status changes in accordance with Civil Service Law.
- Complete cost code changes as requested.
- Complete historical changes to UKG when a request is submitted.
- Provide Exit Interviews to separating employees.
- Manage all employee separations for the corporation. Complete separation in the system, payout log, code timecards, provide information separation information to payroll, run separation reports and email to all necessary parties.
Administrative Aide ECMC
Erie County Medical Center Corporation, ECMCC
Buffalo, New York
02.2023 - 07.2024
- Provided administrative and clerical support for correspondence, filing, and daily office tasks.
- Maintained records and data in organized, accurate format.
- Met with candidates to gather employment documents tied to position requirements.
- Created candidate files and updated records throughout hiring process until onboarding completion.
- Communicated clearly with candidates and other departments by phone, email, and written correspondence.
- Completed Form I-9 paperwork for new hires.
- Managed calendars by scheduling deadlines and follow-ups.
Title & Registration Specialist II
Carvana
Buffalo, New York
07.2021 - 02.2023
- Represent onsite HR, collecting onboarding documents, processing I9 documents, maintain onsite personnel files, oversee vacation scheduling.
- Collaborate with other market's leaders to make cross functional teams.
- Oversee/Coach/Mentor/Encourage Specialist I & new hires.
- Audit department work of peers across NYS.
- Complete month-end accounting reports and department expenses.
- Streamline multiple workflow operations for efficiency.
- Investigated and solved accuracy issues on titles, odometer readings and power of attorney.
- Processed completed and signed title documents through electronic vehicle registration program and maintained expert knowledge of computerized systems.
- Managed and filed paperwork to transfer vehicle ownership title from dealer to purchaser for new, used and wholesale sales.
- Assisted new vehicle owners to understand title transfer process and steps required of owners to finish process.
- Maintained current DMV title regulations knowledge for each state and processed compliant paperwork regardless of states involved.
- Maintained regular communications with clients to discuss and resolve issues.
- Evaluated documents to determine property ownership.
- Processed and maintained title files, implementing security measures to protect data.
- Notify Market Operations of possible delays and issues.
- Performed title searches, ordered reports and obtained clearance documents.
Behavior Support Specialist
Baker Victory Services Early Childhood Program
Lackawanna , NY
12.2018 - 07.2021
- Assisted with classroom observations to identify developmental delays and behavioral issues.
- Prepared and maintained personnel reports and records for officials and agencies.
- Implemented policies, procedures and programs to carry out educational standards and goals.
- Monitored student progress and assisted students and teachers with resolving problems.
- Prepared and submitted grant proposals to solicit program funding.
- Conferred with parents and staff to discuss educational activities and policies.
- Planned and completed group projects, working smoothly with others.
- Collaborated with others to discuss new opportunities.
- Worked successfully with diverse group of coworkers to accomplish goals.
- Modified existing software systems to enhance performance and add new features for data tracking.
Special Education Teacher
Baker Victory Services Early Childhood Program
Lackawanna, NY
02.2016 - 12.2018
- Developed and maintained individualized skill-appropriate lesson plans to promote and build student confidence.
- Encouraged curiosity, exploration and problem-solving with tailored recreation programs.
- Established and maintained dynamic working relationships with students and parents to support classroom objectives.
- Developed IEP to leverage developmental practices and educational theories to achieve educational objectives.
- Collaborated with outside agencies providing services for students and families to deliver cohesive support.
- Conducted small group and individual classroom activities with students based on differentiated learning needs.
- Developed interesting and interactive learning methods tailored to help students with individual needs.
- Solved student behavioral issues according to building expectations and codes of conduct.
- Participated in adapted physical education activities with students to encourage overall health and instill positive routines.
Bookkeeping Administrative Assistant
Lakeshore Hardware & Tool Rental
Hamburg, New York
06.2013 - 02.2016
- Sorted filing systems for receipts, contracts, and administrative records.
- Answered customer phone calls regarding invoices, account balances, and rental paperwork.
- Prepared billing paperwork for equipment rentals and service charges.
- Matched customer payments, deposits, and cash receipts against office records.
- Kept accounts payable files organized for hardware vendors and tool suppliers.
Teachers Aide
Baker Victory Services Early Childhood Program
Lackawanna, New York
05.2007 - 09.2008
- Assisted early childhood teachers with classroom routines and daily instruction.
- Prepared classroom materials, learning centers, and activity supplies.
- Observed child behavior and shared concerns with lead teachers.
- Worked one-on-one with special needs students to help with school challenges.
- Supported teachers with material creation, lesson plan development, class preparation, and scheduling.
Front End Manager
Old Navy, Gap Inc.
Blasdell, NY
11.2002 - 05.2007
- Supported orientation classes for new hires.
- Prepared orientation packets and employee files.
- Maintained employee file records.
- Collected I-9 documents and confirmed employment eligibility.
- Guided new hires through online paperwork, hard-copy materials, and sales floor training.
- Built floor staff schedules based on skill sets and coverage needs.
- Reviewed financial reports and trend forecasts.
- Handled cash procedures and reconciliation tasks to protect company assets and reduce discrepancies.
Location Manager
Mobil Oil Company
Hamburg , NY
07.1999 - 11.2002
- Supervised staff schedules, training, and performance across Mobil service areas.
- Recruited, hired, trained and supervised staff members in providing excellent customer service standards.
- Reviewed employee timesheets for accuracy before submitting them for payroll processing.
- Developed and maintained relationships with vendors, suppliers, customers and employees.
- Ensured compliance with company policies, procedures, and safety regulations.
Education
Teacher Assistant
NYS Teachers Assistant Certificate
05-2017
Associate of Science - Social Sciences
Erie Community College
Buffalo, NY05-2011
Human Services Certificate
Erie Community College
Buffalo, NY05-2011
Skills
- Public Notary
- Proficient With UKG, Equifax, Docusign, Excel, Word, Power Point, Google Docs, Vitu, RegUSA, Accutrac, Verifi, Slack, Sales Force, Zoom, MS Office, Okta, Ring Central, inContact, Alvaria, Carma, Workday
- Positive Reinforcement and Conflict Resolution
- Creative Instructional Style and Materials Creation
- Verbal and Written Communication
- Learning Modalities and Relationship Building
- Progress Evaluations and Skill Assessments
- Diversity and Inclusion
- Social Development, Interpersonal and Social Skills
- Time Management and Problem-Solving
- Data Analysis and Program Design
- Documentation and Reporting
- Streamline Processes for Efficiency
Timeline
Senior Personnel Clerk
Erie County Medical Center Corporation, ECMCC
07.2024 - Current
Administrative Aide ECMC
Erie County Medical Center Corporation, ECMCC
02.2023 - 07.2024
Title & Registration Specialist II
Carvana
07.2021 - 02.2023
Behavior Support Specialist
Baker Victory Services Early Childhood Program
12.2018 - 07.2021
Special Education Teacher
Baker Victory Services Early Childhood Program
02.2016 - 12.2018
Bookkeeping Administrative Assistant
Lakeshore Hardware & Tool Rental
06.2013 - 02.2016
Teachers Aide
Baker Victory Services Early Childhood Program
05.2007 - 09.2008
Front End Manager
Old Navy, Gap Inc.
11.2002 - 05.2007
Location Manager
Mobil Oil Company
07.1999 - 11.2002
Teacher Assistant
NYS Teachers Assistant Certificate
Associate of Science - Social Sciences
Erie Community College
Human Services Certificate
Erie Community College