Kayla Alvarez-Van Trease

• Administrative Support: Perform general administrative tasks such as answering phones, managing emails, and handling correspondence. Liaising with IT support for maintenance and troubleshooting of office equipment and software.
• Office Support: Maintain office supplies, equipment, and facilities to ensure a well-organized and efficient work environment. Management of company insurances and coordinating renewals and assisting company broker.
• Documentation and Filing: Organize and maintain digital and physical files, ensuring that all documentation is accurate and easily accessible.
• Customer Service: Assist with customer inquiries, provide information about our services, and ensure a high level of customer satisfaction.
• Sales Support: Assist the sales team with preparing quotes, processing orders, customer retention, and managing customer accounts. Assist web designer in keeping website up to date and helping to manage website interactions on platforms.
• Financial Tasks: Handle basic bookkeeping tasks such as processing payroll/expense reimbursements, AR collections, AP bill entry, invoicing, expense tracking, and coordinating with third party financial services companies (CPA, consultants, 401k administrator, etc.). Assisting management in budget creation and sales projections.
• Data Entry: Input and update data in systems, spreadsheets, and other databases as needed.
• Project Assistance: Support special projects and initiatives by providing administrative assistance and coordination.
• Communication: Facilitate effective communication within the office and between departments to ensure seamless operations.
• Human Resources: Assistance in candidate selection, hiring and onboarding. Maintaining employee records and keeping up to date.

• Identify and qualify potential suppliers of wire harness components (connectors, wires, sleeving, etc.). Conduct market research to identify competitive pricing and new supplier options. Negotiate contracts with vendors to secure favorable pricing, delivery terms, and quality standards. Manage supplier relationships, including performance evaluations and quality audits.
• Analyze and process purchase requisitions for wire harnesses, ensuring accurate specifications and quantities. Issue RFQs (Request for Quotations) to qualified vendors and evaluate bids. Place purchase orders and manage order status to ensure timely delivery.
• Identify cost-saving opportunities through vendor negotiations, volume discounts, and alternative sourcing strategies. Analyze pricing data to identify areas for cost reduction and implement changes.
• Collaborate with quality assurance teams to establish and enforce quality standards for wire harnesses. Review supplier quality reports and address any non-conformance issues. Work closely with engineering and production teams to understand project requirements and ensure timely delivery of wire harnesses. Manage inventory levels of wire harness components to optimize stock and avoid shortages.

SUPPLIER OPERATIONS LEAD

January 2023 – August 2023

Managing relationships with suppliers. Overseeing procurement processes. Cost management. Negotiate contracts and pricing with suppliers to secure favorable terms. Supplier onboarding and transition projects. Cross-functional collaboration with Accounting, Logistics, Manufacturing Departments to ensure alignment on supplier requirements and overall operational goals. Assisted EHS Director in company safety training and awareness. On-site dedicated First Responder and responded to minor injuries as needed.

SUPPLY CHAIN ADMINISTRATOR

April 2022 – January 2023

Create and process purchase orders using QuickBooks. Implemented Coupa software system and conducted company-wide training to ensure its effectiveness within several departments. Assisted Global Supply Managers and Analysis in procuring and maintaining orders and projects with their suppliers.

• Responsible for Inventory, Planning, Purchasing, Logistic, Warehouse functions. Manage monthly production plan according to demand, inventory, finance performance. Support the Accounting Department in the process of closing orders and bill payment. Implement and execute other assignments by Plant Manager in support of leadership duties and projects.

ADMINISTRATIVE ASSISTANT

June 2018 – November 2018

Office Supply Management/Ordering, Markview system Invoicing and Coding, Conference Room Management, Coordinate Events. Receiving and Releasing Orders for all Departments. Additional Current Duties; Assisting Supply Chain Manager with Processing Interunit Orders, Upkeep Inventory & Kanban Auditing, Tracking, Receiving, Stocking and Continuous Management of Plant Excess. Assisting Operations Director & Panelboard Engineer with Releasing Job Orders to Warehouse for Construction, Printing of Rating Labels for both Panelboards and Switchboards, Closing MO’s, Producing “Final As Built” Drawings for Switchboards. Assisting Production Manager with Miscellaneous Orders/Enclosed Circuit Breakers by Printing Orders, Checking Stock, Shipping, Supply Ordering, Changing Status of Special Orders. Managing Expense Reports and Assisting with Warranty Claims. Also Assisting with Safety Management/Coordinating; Tracking Near Misses, Inspections and Upkeep of eSafety.

• Represent CARD policy enthusiastically, professionally and ethically, Provide top-quality one on one therapy in home, school and patient meetings under the direction of clinical studies supervisors, Set and meet performance goals for case quality, clinic quality and billable time, Attend introductory and on-going training, Maintain accurate and timely records including timesheets and reports, Report to clinical supervisor on patient progress and provide treatment recommendations, Participate in regular meetings, Maintain HIPAA compliances at all times, across all settings, Work with clients in a broad age range, physical medical conditions and aggressive behavior, and Utilize continuous visual tracking order to monitor client progression.

CORPORATE ADMINISTRATIVE THERAPIST (CAT):

Dual position that includes spending most of the time as a Therapist and a portion assisting with administrative tasks, under the supervision of the Operations Manager. Tasks include; Implement and represent CARD policy enthusiastically, Answering phones and greeting staff and families, Utilizing software for scheduling and scheduling different positions appropriately, Filing, scanning, and shredding documents under HIPPA law, Assist with recruitment, Setting up and coordinating activities for office.

• Responsible for the training and evaluating of new and current Security personnel. I also revise all post orders and forms for the site as directed.