Overview
Work History
Education
Skills
Awards
Community Service
Languages
Affiliations
Timeline
Generic

Kayla Chavez

Chandler,AZ

Overview

3
3
years of professional experience

Work History

Accounts Payable Specialist/Procurement Specialist

BasisEd
Scottsdale, AZ
03.2024 - Current
  • Review invoices for completeness and approval.
  • Verify compliance of invoice submittal with BASIS internal controls.
  • Reviews invoices for accurate expense coding.
  • Allocation of use tax, if necessary.
  • Maintains records through the BASIS document scanning and storing system.
  • Verifies vendor accounts have updated W-9s on file.
  • Prepared 1099 forms at the end of each fiscal year as required by law.
  • Answer vendor inquiries.
  • Assisted with month-end closing activities related to accounts payable.
  • Procurement Specialist in Training:
  • Reviewed requisition orders, verifying terminology and specifications for accuracy.
  • Confirm funding.

Accounts Payable Assistant

Klein Products
Ontario, CA
01.2023 - 01.2024
  • Maintaining historical records.
  • Assisted in creating a paperless Standard Operating Procedure for Accounts Payable
  • Reviewed and verified invoices for accuracy and completeness.
  • Conducted research on past due invoices when necessary.
  • Communicated effectively with vendors regarding billing inquiries or discrepancies.
  • Processed vendor invoices in a timely manner.
  • Resolved payment issues with vendors as needed.
  • Generated weekly check runs for approved invoices.

Teen Program Assistant

Neighborhood Homework House
Azusa, CA
02.2022 - 05.2022
  • Participated in weekly team meetings, attended, and supported volunteer trainings.
  • Facilitated as a student tutor when needed.
  • Managed students and volunteers during tutoring sessions.
  • Coached weekly lessons on focus or character building.
  • Assisted in academic case management for underperforming students.
  • Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support.

Assistant Manager

Windsor Fashions
Chino Hills, CA
05.2021 - 01.2022
  • Applied and achieved company sales goals, as well as set expectations for others and coached sales associates.
  • Supervised daily operations including scheduling shifts, assigning duties.
  • Enforced loss prevention procedures, controlled shrink, and expenses.
  • Implemented and followed all company policies, procedures, guidelines, and programs.
  • Supervised deposits, held keys, and counted registers, as well as protected company assets.
  • Provided guidance and support to junior staff members on daily tasks, projects, and objectives.

Education

Bachelor of Arts - Criminal Justice, Sociology

Azusa Pacific University
Azusa, CA
05.2022

Skills

  • Proficient in Microsoft Applications
  • Proficient in Google Applications
  • Proficient in Microsoft GP Application
  • Proficient in Ariett Application
  • Leadership and Management Experience
  • Email Management
  • Invoice Processing
  • Vendor Relations
  • Vendor Relationship Management

Awards

  • UG Fr. Founders' Scholarship
  • APU Grant - UG
  • UG Federal Work Study

Community Service

Neighborhood Homework House - Club Leader 11/21 - 04/22

  • Dance/Movement Club Leader
  • Created a detailed lesson plan for a weekly dance/movement club for K-2nd grade students
  • Managed between 7-10 students weekly for an hour and thirty minutes for 12 weeks
  • Included lessons on health and wellness that would appeal for this age group as well as including a physical aspect during the weekly time frame

Neighborhood Homework House - Weekly Tutor 8/20 - 5/21

  • Volunteered Bi-Weekly for tutoring sessions for Middle School and High School students
  • Assisted in homework as well as supplemental learning materials
  • Acted as a Mentor alongside homework help

Languages

Spanish
Elementary

Affiliations

  • Azusa Pacific Dance Team
  • Neighborhood Homework House Volunteer

Timeline

Accounts Payable Specialist/Procurement Specialist

BasisEd
03.2024 - Current

Accounts Payable Assistant

Klein Products
01.2023 - 01.2024

Teen Program Assistant

Neighborhood Homework House
02.2022 - 05.2022

Assistant Manager

Windsor Fashions
05.2021 - 01.2022

Bachelor of Arts - Criminal Justice, Sociology

Azusa Pacific University

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Kayla Chavez