Kayla Covert
Flora Vista,NM
Summary
Motivated and forward-thinking Operations and Data Specialist bringing 18+ years of expertise in managing administrative needs as well as planning events, overseeing purchasing, and producing detailed reports. Effective and proven record of cultivating rapport with individuals to optimize company goals and output, resolve complex problems, and deliver innovative improvement strategies.
Overview
19
19
years of professional experience
Work History
Office Manager
Liberty Energy
10.2021 - Current
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Ensured smooth transitions for new employees with timely coordination of necessary paperwork, medical recertification, equipment, and resources.
- Processed payroll and coordinated with HR on benefits to ensure seamless integration of new employees into company systems.
- Facilitated interdepartmental communication regarding pre-employment invoicing, fostering collaboration towards swift resolution.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Coordinated with staff in all travel accomodations to provide seamless traveling experience.
Data Entry Clerk
Farmington Municipal Schools
Farmington, NM
12.2019 - Current
- Scanned documents and saved in database to keep records of essential organizational information.
- Entered numerical data into databases with speed and accuracy using 10-key pad.
- Located and corrected data entry errors and reported to management.
- Monitored database updates and verified for correctness.
- Supported multiple departments with special projects.
- Corrected data entry errors to prevent later issues such as duplication or data degradation.
- Outlined appropriate processes and procedures to fulfill and complete inquiries.
- Maintained databases, mailing lists, telephone networks, and other information to facilitate functioning of education programs.
Optimization Assistant Manager
XTO Energy Inc
Aztec, NM
10.2008 - 03.2018
- Provided quality administrative support through data entry, document management, email correspondence and overseeing operation of office equipment.
- Effectively tracked all oil and gas volumes.
- Developed and maintained daily spreadsheets to ensure steady production.
- Implemented construction cost savings plan and budget.
- Coded invoices and tracked AFE costs.
- Scheduled wireline and swabbing units for workover jobs.
- Directed initiatives to automate vendor data and maintain controls to smooth validation and processes.
- Prepared and mailed invoices to customers, processed payments and documented account updates.
- Created and monitored salt water disposal tracking tickets.
Executive Assistant/Store Manager
R Sports
Farmington, NM
05.2005 - 10.2008
- Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals.
- Onboarded new employees, including training, mentoring and new hire documentation.
- Completed human resource operational requirements by scheduling and assigning employees.
- Managed payroll data entry and processing for employees to comply with predetermined company guidelines.
- Responsible for merchandise purchasing and inventory flow.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
- Evaluated data on inventory levels, customer sales and other factors, assessed trends and reported on findings to help senior management make effective operational and sales decisions.
- Created and presented media and advertising for company to better engage prospective customers.
Education
Associate of Science - Business Administration (In Progress)
San Juan College
High School Diploma -
Aztec High School
Aztec, NM01.2005
Skills
- Project Management
- Project planning
- Business administration
- Hiring and Onboarding
- Advanced Excel spreadsheet functions
- Employee training and development
- Database Management
- Advanced MS Office Suite
- Travel accommodations
- Social Media Knowledge
- Strong Interpersonal Skills
- Resourceful
- Budgeting
- Payroll
- AR/AP
Timeline
Office Manager
Liberty Energy
10.2021 - Current
Data Entry Clerk
Farmington Municipal Schools
12.2019 - Current
Optimization Assistant Manager
XTO Energy Inc
10.2008 - 03.2018
Executive Assistant/Store Manager
R Sports
05.2005 - 10.2008
Associate of Science - Business Administration (In Progress)
San Juan College
High School Diploma -
Aztec High School