Kayla Silvester
Spanaway,WA
Summary
Experienced with managing accounts receivable processes, including invoicing and collections. Utilizes accounting software to ensure accurate financial records and timely reconciliations. Strong understanding of financial regulations and effective communication with clients and team members.
Also experienced with managing billing cycles and maintaining financial accuracy. Utilizes billing software to streamline processes and resolve discrepancies. Knowledge of financial regulations and compliance ensures accurate and timely billing operations.
Overview
10
10
years of professional experience
Work History
Accounts Receivable
Pacific Partners Insulation South, LLC
Tacoma
09.2023 - Current
- Bill and invoice. Process payments and EFT remittances.
- Process credit card payments, make collection calls, work with our team to get invoices paid. Types of various memos, correspondence, reports, and other documents.
- Perform month end close out and GP reporting
- Assist with payroll, scheduling support, office Coordinator support, office maintenance, respond to payroll/billing audits from corporate. Develop, modify, and maintain departmental systems and records for payroll processing.
- Monitored outstanding accounts receivable balances for trends that could indicate payer issues or potential collection problems for over 50 customer accounts.
- Perform internal audits, act as the first point of contact for employees with Payroll related requests. Manage employee timekeeping, reporting. Red flag labor paid and material used above and beyond what was included in customer estimates.
- Process new hire paperwork and DOT packets, assist with incoming calls and support scheduler Cross-train as needed on all office administrative positions.
- Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail.
Administrative Clerk II
Ceva Logistics
Auburn
07.2018 - 08.2023
- Manage the office, assist the supervisor in training on the contract, process Bill of Ladings and shipping paperwork for domestic and international.
- Print and process orders, track all productivity and provide charts/graphs weekly with our customer. Keep records and track of all account spending and send our monthly invoice to customer.
- Complete and process purchase orders for accounting records. Assist Customs department with tracking, invoicing and closing for P&L monthly.
- Research inventory errors and stock issues and update data in customer WMS. Data entry is done daily.
- Written all work related work instructions or compliance on SCA, 5S documentation, as well as audit weekly per company compliance. Inventory management. Process hazardous materials for packaging.
- Laid Off
Recruiter
Randstad
Tacoma
07.2016 - 07.2018
- Process payroll via ADP, Kronos, and Dayforce for various clients, over 100 employee’s.
- Set up and conducted 20-25 interviews daily for temp positions, temp to hire positions and direct hire positions.
- Administer drug testing and background checks. Answer calls and emails.
- Process employee performance, facilitate all administrative duties asked of me.
- Checked and maintained compliance for each contract. Managed over 20 accounts with active clientele; including making new orders/requisitions and closing orders/requisitions.
- Trained as an On-Site Manager at Tigers Logistics before moving to another Branch within the company.
- Resigned
Education
High School -
Challenger High School
Spanaway, WA01-2007
Skills
- Payroll (ADP, Kronos, Dayforce)
- Microsoft Office (Excel, Power Point, Word, Office 365; all extremely proficient)
- Bookkeeping
- Accounts receivable reporting
- Accounts receivable aging
- Accounts receivable management
- Accounts receivable administration
- Accounts payable/receivable
- Managing delinquent accounts
- Updating customer accounts
- Management
- Drug Screening
- 110 WMP
- Microsoft Operating System (XP-Widows 11, all extremely proficient)
- Human Resources
Languages
French
Limited Working
Japanese
Elementary
German
Elementary
Timeline
Accounts Receivable
Pacific Partners Insulation South, LLC
09.2023 - Current
Administrative Clerk II
Ceva Logistics
07.2018 - 08.2023
Recruiter
Randstad
07.2016 - 07.2018
High School -
Challenger High School