Kayla Willis

· HR Manager/HRBP for all three US studio locations (CA, NY, and GA)

· Supervises two direct reports and ensures efficiency of US based HR team

· Administers and maintains all HR processes including but not limited to onboarding, offboarding, payroll, compensation benchmarking, benefits, performance and talent management, visa renewal and immigration matters, compliance regulations, and leaves of absence administration

· Manages complex employee relations and disciplinary matters and conducts internal investigations

· Provides guidance and information to employees at all levels regarding company policies, procedures, state and federal benefits, and applicable regulatory and legislative requirements

· Advises and guides managers on effective employee management strategies, conflict resolution, HR best practices, new legislation, and the development and implementation of new HR policies and procedures

· Develops and maintains safety compliance per OHSA standards to maximize safety, minimize work related injuries, and ensure overall safety compliance

· Oversees any worker's compensation claims and matters

· Manages, reviews, and tracks compliance with mandatory and voluntary trainings including but not limited to the annual Discrimination & Harassment Training and the annual Employee Engagement survey

· Analyzes HR data/metrics from a business perspective to adequately recommended any necessary changes

· Reviews completed background checks to assess potential risks with any candidates

· Conducts and manages the annual Open Enrollment process, benefit renewals, qualifying life events, and validates that all data being sent to the benefit administrators/brokers is correct

· Addresses any claims/concerns related to any EEOC, DOL, or other government related inquiries and ensures compliance with regular EEOC reporting requirements

· Tracks analytics related to workforce planning strategy, overall staffing needs, and organization development

· Maintains compliance with federal, state, and local employment laws and regulations

· Partners with immigration attorney to regularly apply for and renew any necessary work-related visas or immigration matters

· Audits and manages bi-weekly payroll ensuring timecards are in compliance with all local, state, and federal regulations to ensure that payroll runs smoothly

· Performs overall RIF analysis for the company to ensure compliance with federal and state WARN regulations

· Completes any necessary updates for the Employee Handbook on an annual basis

· Analyzes data related to Diversity, Equity, and Inclusion initiatives to facilitate a more inclusive and diverse work environment and employee population

· Supported 6,000 employees in the Enterprise Engineering, Cyber Security, and Tech Ops business segments

· Supervised the HR Coordinator and oversaw all onboarding and offboarding processes

· Acted as the main point of contact for all employee relations matters and conducted internal investigations

· Managed the performance development process, talent calibration strategy sessions, and assisted with org development

· Conducted multiple FLSA, Pay Equity, and Job Catalog audits

· Assisted with compensation benchmarking for all employee levels

· Coordinated all employment visa renewals, green card sponsorships, and advised on immigration matters related to employment

· Created a HR specific SharePoint site as a reference guide for Managers

· Analyzed data related to employee engagement, annual turnover, and targeted workforce plan and relayed the data to executives at all levels of the organization

· Served as the main point of contact for all COVID related tracking, contact tracing, and crisis management

· Participated in full cycle and seasonal recruitment for 800+ interns and staff accountants

· Processed all onboarding procedures including new hire paperwork preparation, conducted background checks, ensured I-9 completion and compliance, and oversaw all new hire training and benefit enrollments

· Administered the Workers Compensation Claims process

· Assisted managers in performance and/or career development conversations

· Managed leave of absence administration for all employees

· Conducted all off-boarding processes including exit interviews, assisting with voluntary and involuntary terminations, preparing separation paperwork, retrieval of company property, ensuring final paycheck compliance, and terminating system access

· Assisted with annual updates to the company employee handbook

· Led process improvement initiatives by automating onboarding paperwork & creating Benefit FAQ resources

· Supervised the HR Coordinator