KELLY BLACKBURN
Greensboro,NC
Summary
Executive Assistant and Administrative Operations professional with 5+ years of experience supporting C-suite executives and senior leadership teams across motorsports, technology, hospitality, and financial services industries. Expertise in executive calendar management, travel coordination, recruiting support, employee engagement, onboarding, vendor management, financial administration, and operational process improvement. Proven ability to manage confidential communications, streamline business operations, coordinate cross-functional initiatives, and support high-growth organizations in fast-paced environments.
Overview
1
1
Language
11
11
years of professional experience
Work History
Executive Assistant
SPIRE MOTORSPORTS
01.2023 - Current
- Provide high-level executive support to senior leadership within a fast-paced NASCAR organization.
- Manage complex calendars, meetings, and scheduling logistics for executive leadership, including the CFO and Head of People Operations.
- Coordinate executive travel arrangements, overseeing 200+ annual flights, accommodations, and itineraries.
- Manage confidential communications, reports, presentations, and executive documentation.
- Streamline administrative workflows and scheduling processes, improving operational efficiency and executive productivity.
- Support employee engagement initiatives, including corporate events, celebrations, team-building activities, and organizational programs.
- Assist with recruiting operations by coordinating interviews, maintaining hiring documentation, and tracking recruiting metrics.
- Conduct candidate screening and assist with job description development and structured interview materials.
- Coordinate onboarding processes, including new-hire documentation, compliance requirements, and orientation logistics.
- Maintain workforce compliance documentation, including I-9 verification and employee records management.
- Collaborate with vendors and internal stakeholders to support operational initiatives and regulatory compliance projects.
- Process invoices, expense reports, vendor payments, and financial documentation utilizing QuickBooks and internal systems.
- Managed executive leadership schedules and communications in a fast-paced motorsports organization.
Administrative Assistant
CHARLOTTE INDOOR TENNIS
01.2019 - 01.2022
- Managed daily administrative operations for a premier tennis facility serving members, staff, and vendors.
- Served as primary point of contact for member, vendor, and client communications.
- Coordinated scheduling for staff, programs, and special events to ensure smooth facility operations.
- Automated registration confirmations and customer communication processes.
- Processed payments and maintained financial records, ensuring accuracy and compliance in reporting.
- Managed office inventory, purchasing, and facility maintenance to support operational efficiency.
Administrative Assistant
LANTERN TECH
01.2018 - 01.2020
- Provided administrative and customer support in a technology-focused business environment.
- Managed inbound communications, client scheduling, and customer inquiries.
- Maintained CRM systems, operational databases, and client records.
- Assisted with accounts payable, accounts receivable, and financial administration.
Bookkeeper / Data Entry Clerk
PARADIGM FINANCIAL GROUP INC
01.2016 - 01.2019
- Performed high-volume data entry while maintaining exceptional accuracy standards.
- Processed financial transactions, reconciliations, and reporting for management review.
- Maintained confidential financial records and documentation.
- Generated operational and financial reports for senior leadership.
Education
Business Administration and Management -
Liberty University
12-2026
Skills
- Executive Support
- Calendar Management
- Travel Coordination
- Executive Communications
- Microsoft Office Suite
- Google Workspace
- Outlook
- QuickBooks
- CRM Systems
- Recruiting Coordination
- Interview Scheduling
- Onboarding
- Employee Engagement
- People Operations
- Vendor Management
- Expense Reporting
- Financial Administration
- Records Management
- Process Improvement
- Event Coordination
- Workforce Compliance
- Data Entry
Languages
Spanish
Limited
Timeline
Executive Assistant
SPIRE MOTORSPORTS
01.2023 - Current
Administrative Assistant
CHARLOTTE INDOOR TENNIS
01.2019 - 01.2022
Administrative Assistant
LANTERN TECH
01.2018 - 01.2020
Bookkeeper / Data Entry Clerk
PARADIGM FINANCIAL GROUP INC
01.2016 - 01.2019
Business Administration and Management -
Liberty University