Kelly Heeg
1150 2nd St, Baraboo,WI
Summary
Experienced administrative professional well-versed in clerical, accounting and records management functions. Friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities. Seeking a new professional challenge in a fast-paced environment.
Overview
25
25
years of professional experience
Work History
Account Receivable Clerk
Visiting Media LLC
02.2023 - 11.2023
- Salesforce proficient
- Developed and maintained positive relationships with clients to maximize collections
- Reviewed accounts on monthly basis to assess aging and pursue collection of funds
- Identified, researched, and resolved billing variances to maintain system accuracy and currency
- Developed and implemented strategies to improve collection processes and reduce overdue payments
Accounting Assistant
Portage Plastics Corporation
08.2020 - 02.2023
- Daily Borrowing Base
- Maintained clean and organized files by keeping accounts payable records up-to-date
- Managed and responded to correspondence and inquiries from customers and vendors
- Prepared vendor invoices and processed incoming payments
- Reviewed vendor invoices for appropriate documentation and validity prior to payment
- Matched invoices to purchase orders for proper documentation and to facilitate payment
- Tracked customer invoices to facilitate prompt and accurate payments
- Processed and recorded accounts receivable transactions to facilitate prompt collection of customer payments
- Managed collections and follow-up on past-due accounts to speed up payments and minimize risk
- Performed daily bank reconciliations, detecing and resolving discrepancies between bank statements and company records
- Recorded deposits, reconciled monthly bank accounts and tracked expenses
- Generated invoices upon receipt of billing information and tracked collection progress
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready
- Entered figures using 10-key calculator to compute data quickly
- Input financial data and produced reports using IQMS
Administrative Assistant
Meca Sportswear
02.2019 - 08.2020
- Write Orders
- Commission for Payroll
Administrative Assistant
Outdoor Services, Inc
01.2007 - 02.2019
- Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure customer satisfaction
- Managed department records and files for prompt and efficient retrieval
- Processed accounts receivable and accounts payable
- Prepared and distributed payroll for staff
- Maintained reception area
- Stored physical files
- Input all documents into records management system
- Organized filed, developed spreadsheets, faxed and scanned documents
- Addressed customer service inquiries thoroughly and quickly
- Office operations including communication, mail distribution (incoming and outgoing), supply ordering and inventory
- Answered incoming phone calls and responded to phone calls and in person requests
- Greeted visitors
- AR duties including invoicing, researching charge backs, discrepancies and reconciliations
- Tracked vacation and sick time
- Prepared documents in word and excel
- Realgreen
Secretary
Heeg Well Drilling, Inc
01.1999 - 01.2007
- Managed accounts receivable and payable
- Performed office related support including clerical functions, typing estimates, customer service and data entry
- Answered phone and greeted callers enthusiastically
- Processed and filed records
- Payroll
Education
Associate of Arts - Business Administration
American InterContinental University
Schaumburg, IL05.2009
High School Diploma -
Auburndale High School
Auburndale, WI05.1997
Skills
- Data entry
- Accounts Receivable
- Accounts Payable
- Expense Reports
- Payroll Preparation and Processing
- Quickbooks
- Purchase Orders
- Vendor Relationships
- Credit and collections
- Invoice preparation
- Customer Relations
Timeline
Account Receivable Clerk
Visiting Media LLC
02.2023 - 11.2023
Accounting Assistant
Portage Plastics Corporation
08.2020 - 02.2023
Administrative Assistant
Meca Sportswear
02.2019 - 08.2020
Administrative Assistant
Outdoor Services, Inc
01.2007 - 02.2019
Secretary
Heeg Well Drilling, Inc
01.1999 - 01.2007
Associate of Arts - Business Administration
American InterContinental University
High School Diploma -
Auburndale High School