Open To Work
Kevin Hawkins
Atlanta,GA
Summary
Facilities Coordinator with proven expertise in time management and meticulous attention to detail. Skilled in overseeing maintenance operations and fostering contractor relationships to enhance facility maintenance and ensure prompt service delivery.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Facilities Coordinator
Manhattan Associates
Atlanta, Georgia
04.2025 - Current
- Coordinated efficient maintenance schedules and service requests for facilities.
- Managed inventory of supplies and equipment, ensuring availability for seamless daily operations.
- Facilitated vendor communications for facility-related services, enhancing service delivery and support.
- Facilitated logistics to ensure smooth execution of corporate meetings and team activities.
- Conducted inspections to ensure compliance with safety standards.
- Established relationships with local contractors for expedited repair responses.
- Processed purchase orders for necessary materials for facility upkeep.
- Supervised janitorial staff, ensuring timely completion of cleaning tasks to maintain facility standards.
Facilities Coordinator
Kinder Morgan, Inc
Alpharetta, Georgia
08.2023 - 01.2025
- Maintained accurate records of maintenance activities and service history.
- Oversaw building services including janitorial, pest control, and landscaping.
- Coordinated equipment repairs and managed office supply inventory through proactive ordering.
- Responded to space rental inquiries from phone, web, and walk-in customers.
Office Coordinator
Jackson Lewis
Atlanta, Georgia
09.2021 - 07.2023
- Organized office supplies and maintained inventory for seamless operations.
- Coordinated meetings and scheduled appointments for team members.
- Assisted with onboarding new employees and training sessions.
- Maintained office documents and files in an orderly system.
- Handled incoming calls and directed inquiries to appropriate personnel.
- Greeted visitors and directed them to the appropriate area or person.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Provided administrative support for all departments in the organization as necessary.
- Supported other teams with various administrative tasks when required.
- Scheduled appointments for staff members using Outlook calendar system.
- Managed daily mail distribution including sorting out incoming and outgoing mail.
- Managed and distributed incoming and outgoing mail and packages for staff.
- Handled confidential information in a discreet manner.
- Managed office inventory and placed new supply orders.
File Clerk
AXIS
Alpharetta, Georgia
06.2018 - 08.2021
- Organized and maintained files for easy retrieval and reference.
- Collaborated with team members to streamline filing procedures.
- Processed incoming documents and categorized them for efficient filing.
- Supported administrative tasks by preparing documents for distribution.
- Prepared labels for new files and folders as needed.
- Performed data entry tasks related to filing activities.
- Reviewed files to check for complete and accurate information.
- Retrieved requested files from archives or other offsite locations.
- Maintained records of filing activities, including document tracking and storage locations.
- Verified accuracy of filing information prior to indexing documents into the system.
- Created new files when necessary following established protocols.
- Monitored file inventory levels and reordered supplies as necessary.
- Answered inquiries regarding filed materials or their location within the system.
- Updated and revised file categorization and storage protocols as needed.
- Scanned, indexed, and archived documents, ensuring compliance with company policies.
- Located missing records by searching files or contacting individuals assigned to records.
Administrative Assistant
Deloitte
Atlanta, Georgia
09.2005 - 12.2017
- Managed daily office operations and maintained organized filing systems.
- Assisted in preparing reports and presentations for management reviews.
- Handled incoming communications and directed inquiries to appropriate departments.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Answered questions from customers regarding products and services offered by the company.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Directed customer inquiries to appropriate department personnel.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Greeted visitors and provided general information about the company.
- Handled incoming calls and directed callers to appropriate department or employee.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
Office Assistant
biazilo, Cobb & Associates
Washington, District of Columbia
06.2011 - 12.2014
- Managed office supplies inventory and organized procurement processes.
- Assisted in scheduling appointments and coordinating meetings for staff.
- Answered phone calls and responded to inquiries in a professional manner.
- Supported team members by preparing materials for presentations and reports.
- Maintained an organized filing system of paper documents and electronic files.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Greeted visitors, determined their needs and directed them to the appropriate personnel.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Answered phone calls and directed them to appropriate personnel.
- Answered and directed phone calls to appropriate staff members.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Assisted in onboarding new employees by providing orientation materials and training resources.
- Provided customer service, addressing inquiries and resolving issues promptly.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
- Maintained confidentiality of sensitive information and documents.
- Facilitated communication within the office and with external partners.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Copied, sorted and filed records of office activities and business transactions.
- Delivered messages and ran errands.
- Reviewed files, records and other documents to obtain information or respond to requests.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Completed and mailed contracts, invoices or checks.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Scheduled meetings and coordinated materials to be distributed to attendees.
Education
Some College (No Degree) - Business
Prince George's Community College
Upper Marlboro, MDSkills
- Inventory control and stocking
- Vendor coordination
- Equipment setup
- Repairs and maintenance
- Cleaning services and maintenance
- Signage management
- Time management
- Problem solving
- Attention to detail
- Team collaboration and teamwork
Certification
notary
Languages
English
Professional
References
References available upon request.
Work Preference
Job Search Status
Open to workWork Type
Gig WorkPart TimeLocation Preference
RemoteHybridSalary Range
$50000/yr - $55000/yrTimeline
Facilities Coordinator
Manhattan Associates
04.2025 - Current
Facilities Coordinator
Kinder Morgan, Inc
08.2023 - 01.2025
Office Coordinator
Jackson Lewis
09.2021 - 07.2023
File Clerk
AXIS
06.2018 - 08.2021
Office Assistant
biazilo, Cobb & Associates
06.2011 - 12.2014
Administrative Assistant
Deloitte
09.2005 - 12.2017
Some College (No Degree) - Business
Prince George's Community College