Kevin Jones
Fairfield,CA
Summary
To obtain a position in administrative/clerical capacity with the City of Fairfield that will not only strengthen my skills/abilities but challenge them as well. Organized and dedicated Administrative Assistant with an emphasis on attention to detail, innovative solutions, and world class customer service. Proven track record of excelling in fast-paced environments with multiple concurrent tasks and positively contributing to overall team efforts. Utilizing skills in support of others as well as career focus; setting & achieving individual goals.
Overview
12
12
years of professional experience
Work History
Administrative Assistant II
Student Housing And Dining | UC Davis
09.2022 - 02.2024
- Published weekly schedule for approximately 110 students employees
- Communicated with SA's via email/phone; assisted with availability, time off, shift swaps, payroll and other general questions
- Handled all time off, vacation, and sick leave requests for career employees; coordinated coverage
- Improved HACCP filing system; scanned documents and filed electronically/physically, monthly audits
- Developed/implemented new hire onboarding system; facilitated new hire orientations
- Invoice reconciliation, purchasing/procurement, communicated with vendors for price lists/agreements
Administrative Assistant II
Campus Recreation | UC Davis
06.2022 - 09.2022
- Managed Youth Programs summer camp registrations with emphasis on parent communication; drafted notices/announcements to be sent via email/phone
- Collaborated with Shared Services to process refunds and transfers, handled customer inquiries/questions
- Created rosters/spreadsheets, input and maintained database of over 400 campers; names, ages, parent info, allergies, medications, etc.
Administrative Assistant
Student Support & Judicial Affairs | UC Davis
10.2021 - 06.2022
- Operated multi-line telephones, greeted/assisted students, faculty and visitors, explained processes and gave general advice
- Managed confidential electronic records/documents
- Extensive use of UCD programs including Advocate, Banner, Oasis, SIS
- Scheduled average of 10 meetings per day via Microsoft Outlook for Zoom, phone and in-person appointments and organized staff calendars scheduled meetings, conferences, and hearings
Bookkeeper, Customer Service Representative
Bel Air Markets
04.2012 - 08.2019
- Counted register tills/store safe, cash/check deposits, payroll prep, data entry, researched discrepancies and overages/shortages, daily and weekly ledger, weekly recap of dept sales, tenders, store transactions
- USPS shipping services; postage stamp sales/inventory, ordered stamps and other office supplies
- Reviewed all employees timecards, time off requests, and kept attendance records
- Operated phones/intercom, routed calls, faxes/copies, invoices/inventory, money orders
- Scheduled meetings for conference center
Education
Associate of Arts - Psychology
Sacramento City College
Sacramento, CA05.2013
Associate of Arts - Social Sciences
Sacramento City College
Sacramento, CA05.2013
High School Diploma -
Dixon High School
Dixon, CA06.2007
Skills
- Organized and meticulous
- Keen attention to detail
- Creative and analytical and problem solver
- Multitasking and prioritization
- Financial record keeping, data entry, and 10-key
- Electronic and physical record keeping/filing
- Scheduling, timekeeping, payroll
- Invoice reconciliation, accounts payable/receivable
- World class customer service/colleague relations
- Computer Proficiency; Word, Excel, Outlook, Teams, Adobe, Canva, Google OS, MS Office
Timeline
Administrative Assistant II
Student Housing And Dining | UC Davis
09.2022 - 02.2024
Administrative Assistant II
Campus Recreation | UC Davis
06.2022 - 09.2022
Administrative Assistant
Student Support & Judicial Affairs | UC Davis
10.2021 - 06.2022
Bookkeeper, Customer Service Representative
Bel Air Markets
04.2012 - 08.2019
Associate of Arts - Psychology
Sacramento City College
Associate of Arts - Social Sciences
Sacramento City College
High School Diploma -
Dixon High School
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