Kim Ricci
Roseville,CA
Summary
Detail-oriented and highly organized Office Manager with over 10+ years of experience in managing office operations and providing executive-level support. Proven track record in enhancing office efficiency, managing administrative tasks, and assisting executives in achieving strategic goals. Strong interpersonal skills complemented by a proactive approach to problem-solving and a commitment to excellence in service delivery.
Talented Operations Coordinator successful at supervising and directing daily efforts of project teams and developing effective work procedures and processes. Results-oriented and organized with extensive experience working in fast-paced environments to consistently meet operational targets.
Overview
19
19
years of professional experience
Work History
Operations Coordinator
Luna
Rocklin, CA
06.2023 - Current
- Overseer of daily office operations, ensuring a productive work environment for 50 employees
- Set up/Host our All Hands monthly Meeting
- Set up monthly e-gift cards for top performers of our company
- Manage & set up all Work From Home agreements for remote and onsite employees
- Event planning and budget management for all monthly spirit days in office
- Key fob allocation for all current/term employees
- Receive in returned laptops & monitors
Office Manager
Syapse
SanFrancisco, CA
02.2016 - 07.2017
- Supported the executive team by managing appointments, screening calls, and preparing documents for meetings
- Assisted in the onboarding process for new employees, facilitating training sessions and orientation
- Maintained office supplies inventory and placed orders as necessary to ensure a seamless workflow
- Managed vendor relationships
- Ordered/set up of weekly in office lunches for our employees
Office Manager/EA
Coho Data
SanFrancisco, CA
09.2012 - 06.2015
- Processed bi-weekly payroll accurately, ensuring timely payments and compliance with federal and state regulations
- Performed basic accounting tasks such as data entry, invoice processing, and bank reconciliations
- Developed and maintained filing systems for important documents and employee records
- Provided support to senior management with financial reporting and analysis
- Coordinated office schedules, meetings, and travel arrangements
Office Manager/EA
Wild Needle
Mountain View, CA
08.2011 - 09.2012
- Processed bi-weekly payroll accurately
- Onboarded new hires
- Coordinated office schedules, meetings, and travel arrangements for CEO
- Light accounting, credit card reconciliation, bank deposits
- BoD meetings
- Expense reporting
- Office Party Coordination
- Vendor relations Proficient
Office Manager/AP & AR
Adify
01.2006 - 01.2010
- I started at Adify as an Office Admin. I grew with the company and became the Office Manager. Then being that Adify was a startup I had many opportunities to grow with the company. I moved into finance and learning AP then AR.
- Adify was an amazing company to work for! The team and culture was a lot fun and I really felt like part of the family there.
Education
High School Diploma -
Aragon High School
San Mateo, CA06-1995
GED -
College of San Mateo
San Mateo, CASkills
- Office Administration
- Executive Support
- Calendar Management
- Project Coordination
- Vendor Management
- Budget Tracking
- Staff Supervision
- Communication Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Gmail
- Google Docs
- Canva
- ChatGPT
- HRIS SYSTEM
- ADP & Trinet
- Time Management
- Problem Solving
Websites
References
Available upon request.
Timeline
Operations Coordinator
Luna
06.2023 - Current
Office Manager
Syapse
02.2016 - 07.2017
Office Manager/EA
Coho Data
09.2012 - 06.2015
Office Manager/EA
Wild Needle
08.2011 - 09.2012
Office Manager/AP & AR
Adify
01.2006 - 01.2010
High School Diploma -
Aragon High School
GED -
College of San Mateo