Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Kim Rydell

SAINT JOSEPH,IL

Summary

Multitalented professional adept at working effectively unsupervised and has the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.

Overview

24
24
years of professional experience

Work History

Administrative Assistant

Coherent (dba Epiworks)
Champaign, IL
02.2023 - Current
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Facilitated communication between different departments within organization.
  • Facilitated communication between senior management and staff.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Scheduled appointments for executives with external parties such as vendors or suppliers.
  • Managed daily invoices, reports and proposals.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Created and maintained up-to-date records related to customer accounts or financial transactions.
  • Managed and tracked expenses to meet company budget requirements.
  • Maintained confidential records and files related to executive operations.
  • Handled confidential information with discretion and integrity.

Purchasing Specialist

Coherent (dba Epiworks)
Champaign, IL
06.2001 - Current
  • Managed the procurement process from requisition to delivery.
  • Monitored delivery schedules to ensure timely receipt of goods or services.
  • Verified warehouse received accurate and timely inventory by regularly consulting database.
  • Contacted vendors to determine order status and communicate discrepancies with shipments.
  • Resolved disputes and claims with vendors and suppliers.
  • Verified invoices for accuracy prior to payment processing.
  • Created reports related to purchasing activities as requested by management team.
  • Monitored supplier performance to ensure contractual obligations were met.
  • Maintained a database of approved suppliers along with their contact information.
  • Managed inventory levels to meet production needs while minimizing excess stock.
  • Prepared purchase orders and sent to distributors and suppliers.
  • Maintained records of all procurement activities including supplier contracts and purchasing documents.
  • Coordinated with finance and accounting to ensure timely payments to suppliers.
  • Developed and maintained relationships with suppliers to ensure reliable supply chains.
  • Managed inventory levels of purchased items in order to avoid stock-outs or excesses.
  • Updated and maintained purchasing records and reports.

Buyer

Coherent (dba Epiworks)
Champaign, IL
10.2019 - 02.2023
  • Kept records of vendor and supplier expenditures and organized financial documents into company databases.
  • Maintained records of all purchases including item descriptions, costs, quantities received.
  • Participated in supplier calls to define component deliveries, meeting scheduled production dates.
  • Synchronized supply chain inventory with customer demand to mitigate excess and obsolete inventory.
  • Created reports on supplier performance metrics such as quality, delivery times and cost savings initiatives.
  • Reviewed purchase orders, contracts and invoices to ensure accuracy.
  • Participated in negotiations with vendors concerning prices, delivery schedules, warranties and other contractual issues.
  • Negotiated pricing and delivery terms with suppliers.
  • Implemented contractual documentation into purchase order, encompassing corporate and government requirements.
  • Ensured compliance with government regulations regarding purchasing activities.
  • Maintained supplier relationships to improve lead time, cost and quality.
  • Utilized ERP systems for purchase order processing, tracking, and inventory management.
  • Facilitated the successful implementation of Oracle ERP system.
  • Collaborated with corporate procurement to generate monthly matrix reports.

Accounts Payable Coordinator

Coherent (dba Epiworks)
Champaign, IL
06.2010 - 10.2019
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Organized records for yearly audits.
  • Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
  • Reduced financial discrepancies by verifying accounting statements.
  • Reviewed monthly statements from vendors and researched any discrepancies.
  • Coded invoices to maintain organized and accurate records.
  • Generated 1099 forms for all applicable vendors.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Handled high-volume invoice processing with minimal supervision.
  • Managed corporate credit card program including issuing cards, reconciling statements, tracking expenses.
  • Matched orders with invoices and recorded required information.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Prepared checks for signature on a daily basis or as needed per vendors' requirements.
  • Created reports to analyze account balances, payment histories, and other financial activities.
  • Utilized payroll records to document job costing data and contributed expertise to bi-weekly payroll processing.

Human Resources Coordinator

Coherent (dba Epiworks)
Champaign, IL
09.2000 - 06.2010
  • Managed recruitment process, from posting job listings to scheduling interviews with candidates.
  • Assisted candidates with application processes by answering questions about application, performing background checks, providing I-9 forms and handling drug screening paperwork.
  • Maintained employee files in compliance with applicable legal requirements.
  • Coordinated responses to unemployment claims and participated in hearings as necessary.
  • Coordinated employee onboarding, including orientation sessions and documentation management.
  • Coordinated benefits administration including health insurance, 401, tuition reimbursement.
  • Coordinated payroll processing, working closely with finance to ensure accuracy.
  • Developed onboarding materials and presented orientation sessions for new hires.
  • Coordinated employee engagement activities to boost morale and productivity.
  • Managed communication regarding employee orientation and open enrollment for benefits.
  • Maintained HR records, ensuring accuracy and confidentiality of employee data.
  • Prepared documents for termination processes such as exit interviews and severance packages.
  • Coordinated employee benefits programs, including health insurance and retirement plans.

Education

Business Administration

Parkland College
Champaign, IL
05-1992

Skills

  • Confidential Information Protection
  • Proactive Problem Solver
  • Accounts Management
  • Data Report Generation
  • High-Level Administrative Support
  • Data Spreadsheet Management
  • Workplace Professionalism
  • Office Administration
  • Motivated Self-Driven Professional
  • Benefits Administration
  • Accounts Receivable/Payable Management
  • Vendor relations
  • Procurement procedures
  • Multi-tasking strength
  • Purchase order management
  • Inventory monitoring
  • Invoice processing
  • Invoice coding

References

References available upon request.

Timeline

Administrative Assistant

Coherent (dba Epiworks)
02.2023 - Current

Buyer

Coherent (dba Epiworks)
10.2019 - 02.2023

Accounts Payable Coordinator

Coherent (dba Epiworks)
06.2010 - 10.2019

Purchasing Specialist

Coherent (dba Epiworks)
06.2001 - Current

Human Resources Coordinator

Coherent (dba Epiworks)
09.2000 - 06.2010

Business Administration

Parkland College

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Kim Rydell