KIMBERLY GASTON
OVIEDO,FL
Summary
Project Coordinator with CAPM and Scrum Master certifications and 7+ years of experience supporting technical, healthcare, and educational environments. Experienced in coordinating schedules, documentation, events, vendors, and stakeholders to support successful project and initiative execution.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Senior Leadership Administrative Assistant / Project Support
The Master's Academy
Oviedo, USA
07.2024 - Current
- Provide direct administrative support to school principals and senior leadership, including calendar management, meeting coordination, and document preparation.
- Assist with school projects, initiatives, and events by supporting planning, logistics, timelines, and communication.
- Coordinate internal meetings, prepare agendas, track action items, and follow up to ensure completion.
- Support school-wide events by coordinating vendors, schedules, materials, and on-site logistics.
- Maintain organized documentation and serve as a point of contact between administration, staff, parents, and external partners.
Project Coordinator
Gruden Technologies
Orlando, USA
04.2023 - 07.2024
- Coordinated server upgrades and EMR software rollouts, ensuring on-time delivery and transparent stakeholder communication.
- Managed projects independently without a dedicated Project Manager using JIRA, Kanban boards, and Confluence.
- Maintained detailed documentation to support audits and compliance requirements.
- Monitored project budgets and supported resource allocation.
- Partnered with stakeholders to define scope, milestones, and expectations.
Construction Project Manager
SB Contractors Group, Inc.
Sanford, USA
11.2022 - 04.2023
- Oversaw commercial construction projects, coordinating with general contractors, subcontractors, engineers, and architects.
- Ensured projects met approved schedule, quality, and cost expectations.
- Conducted progress meetings and supported quality assurance and safety standards.
Administrative Assistant & Senior CMA
Nemours
Oviedo, USA
10.2019 - 09.2020
- Provided administrative support to clinic leadership, including scheduling, reporting, and coordination of daily activities.
- Supported clinic workflows by managing calendars, patient schedules, and internal communication.
- Assisted with staff training and implementation of new software tools.
- Managed inventory, supply ordering, and expense tracking.
- Served as liaison between patients, providers, and insurance companies.
Office Manager & Senior CMA
Robert Wood Johnson P.A. Offices
New Jersey, USA
01.2017 - 04.2019
- Managed office operations, documentation systems, compliance requirements, staff training, vendor coordination, and standardized procedures.
Emergency Room Patient Care Assistant
Trinitas Regional Medical Center
Elizabeth, USA
01.2013 - 12.2016
- Supported emergency room operations through patient care coordination and administrative support.
- Assisted with staff training, documentation, and collaboration with healthcare teams.
Education
Associate of Applied Science - Healthcare Administration
DeVry University
North Brunswick, NJDiploma - Medical Assistant
Everest University
Orlando, FLSkills
- Project & Initiative Support
- Schedule & Timeline Coordination
- Task Tracking & Follow-Up
- Stakeholder Communication
- Vendor Coordination
- Budget Tracking
- Process Improvement
- Documentation & Reporting
- JIRA
- Confluence
- Kanban Boards
- Microsoft Office 365
- Google Workspace
- EPIC (EMR Systems)
- Calendar management
- Project coordination
- Problem solving
Certification
- Certified Associate in Project Management (CAPM) - PMI
- Scrum Master Certification
- Certified Medical Assistant (CMA)
Key Project Accomplishments
- Supported EMR migration from ECW to EPIC, coordinating records transfer, staff training, timelines, and compliance requirements.
- Coordinated server procurement and deployment initiative supporting legacy system retirement.
- Supported construction project across 400 residential units by coordinating subcontractors, inspections, schedules, and communication.
Core Skills
Project & Initiative Support, Schedule & Timeline Coordination, Task Tracking & Follow-Up, Stakeholder Communication, Vendor Coordination, Budget Tracking, Process Improvement, Documentation & Reporting, JIRA, Confluence, Kanban Boards, Microsoft Office 365, Google Workspace, EPIC (EMR Systems)
Languages
Spanish
Native/ Bilingual
Timeline
Senior Leadership Administrative Assistant / Project Support
The Master's Academy
07.2024 - Current
Project Coordinator
Gruden Technologies
04.2023 - 07.2024
Construction Project Manager
SB Contractors Group, Inc.
11.2022 - 04.2023
Administrative Assistant & Senior CMA
Nemours
10.2019 - 09.2020
Office Manager & Senior CMA
Robert Wood Johnson P.A. Offices
01.2017 - 04.2019
Emergency Room Patient Care Assistant
Trinitas Regional Medical Center
01.2013 - 12.2016
Associate of Applied Science - Healthcare Administration
DeVry University
Diploma - Medical Assistant
Everest University