Kimberly Hembree
Newport News,VA
Summary
Dynamic Administrative Specialist with the United States Marine Corps, adept at enhancing operational efficiency through meticulous document management and exceptional customer relations. Proven track record in payroll oversight and report preparation, ensuring compliance and accuracy. Skilled in project planning and effective verbal communication, fostering collaboration across teams.
Overview
4
4
years of professional experience
Work History
Administrative Specialist
United States Marine Corps
Yorktown, VA
07.2022 - 04.2026
- Facilitated administrative operations to ensure timely payment, promotion, documentation, and mission readiness of Marines.
- Executed core administrative functions to ensure efficient office operations.
- Streamlined preparation, processing, and maintenance of personnel records in both paper and digital formats.
- Executed data input and updates within Marine Corps systems, including MCTFS and IPAC systems.
- Verified accuracy of service records, contracts, and official documents.
- Executed retrieval and safeguarding of classified and sensitive information.
- Assisted in managing payroll processes to ensure timely employee compensation. Supported benefits administration by providing information to employees regarding available options. Aided in resolving employee inquiries related to pay and benefits.
- Processed pay actions including promotions, demotions, bonuses, and deductions to support payroll accuracy.
- Resolved payroll discrepancies, ensuring timely and accurate compensation.
- Processed leave requests and monitored leave balances to support employee needs effectively.
- Administered travel claims and reimbursement processes to ensure timely and accurate financial transactions.
- Assisted in managing promotions and assignments to support team development. Helped coordinate career actions to enhance employee growth. Provided administrative support for tracking progress in promotions and assignments.
- Executed promotion and reduction processes to optimize workforce efficiency.
- Facilitated preparation of reenlistment and extension paperwork for service members.
- Managed updates to duty station assignments to ensure accurate personnel deployment.
- Facilitated processing of separation and retirement documentation.
- Assisted in processing legal and personnel actions. Supported team members in understanding compliance requirements. Facilitated communication between departments regarding personnel matters.
- Assisted in preparing necessary documentation for various projects. Supported team members in organizing paperwork for efficient workflow. Contributed to maintaining accurate records for compliance purposes.
- Administered non-judicial punishment procedures to uphold discipline and accountability.
- Executed administrative separation processes to ensure compliance with organizational policies.
- Conducted line of duty determinations to assess eligibility for benefits.
- Managed legal record-keeping and correspondence processes.
- Verified document compliance with Marine Corps regulations to uphold operational standards.
- Managed updates to records for Marines and their family members.
- Assessed and confirmed eligibility for benefits to ensure compliance with regulations.
- Delivered exceptional customer service to enhance client satisfaction and loyalty.
- Collaborated with Marines and families to resolve administrative issues efficiently.
- Clarified policies, timelines, and procedures using straightforward language.
- Served as primary point of contact for resolving payroll discrepancies and leave record issues.
- Assisted in daily office operations to support team efficiency. Provided command support to ensure smooth workflow. Aided in organizing documentation and communication for project coordination.
- Authored and finalized official correspondence and memos.
- Compiled and delivered comprehensive reports for commanders and senior staff.
- Monitored and maintained accountability rosters and personnel strength records.
- Facilitated collaboration with various sections to enhance operational efficiency.
- Assisted in training sessions to promote compliance with regulations. Supported team members in understanding compliance requirements. Helped maintain accurate training records for compliance purposes.
- Oversaw completion of essential administrative requirements for marines.
- Monitored service obligations and managed contract milestone tracking.
- Monitored and analyzed updates on Marine Corps orders and administrative policy changes.
- Mentored junior Marines in administrative procedures to enhance operational efficiency.
Education
High School Diploma -
Firelands High School
Amherst, OH05.2022
Skills
- Customer relations
- Proofreading
- Verbal communication
- Spreadsheet creation
- Report preparation
- Presentation development
- Meeting planning
- Event coordination
- Document management
- Scheduling
- Billing oversight
- Confidential document control
- Scheduling appointments
- Business correspondence
- Travel coordination
- Project planning
- Desktop publishing
- Proficient in software
Timeline
Administrative Specialist
United States Marine Corps
07.2022 - 04.2026
High School Diploma -
Firelands High School