Kimberly Thonie
Columbiana,OH
Summary
Diligent EA with proven track record supporting C-level executives in high-pressure environments. Facilitated seamless executive operations through effective calendar management, travel coordination, and confidential communication handling. Demonstrated organizational and multitasking skills, utilizing problem-solving abilities to enhance executive efficiency.
Overview
20
20
years of professional experience
Work History
Executive Assistant to the CFO
Coherent Corp.
01.2018 - Current
- Supported the CFO during all earnings calls in several locations, facilitated off-site meetings, coordinated CFO's staff at the Board Meeting
- Managed all logistical aspects of the CFO's office including her schedule and her travel arrangements for both domestic and international multi-city travel, preparation of subsequent expense reports, coordination of staff needs with questions and the CFO's attendance, and facilitation of all interactions with the CEO's office
- Organized and supported the CFO's 4-day Global Leadership Team Conference including managing team building events
- Drafted and finalized PowerPoint slides for board meetings
- Coordinated from start to publication the CEO's global video message
- Organized and distributed marketing tools globally for employee survey
- Managed all signatures and administration on all domestic and international documents requiring the CFO's signature, approximately 70 documents per month
- For the past year, I served as an Executive Assistant for the Chief Transformation Office and Global Project Manager, Transformation
- Coordinated domestic and international travel for the CTRO, along with expense reports
- Tracked timelines, resources and milestones and monitored progress to adjust plans as warranted to keep the project on track
- Built and maintained strong relationships with stakeholders, including executives, team members and external partners, to facilitate collaboration and communication
Executive Assistant/Litigation Coordinator
PPG Industries, Inc
09.2011 - 01.2018
- Maintained the calendars and travel schedules for 2 executives, 2 senior attorneys and 4 junior attorneys
- Established electronic filing system to reduce paper and trained the department of 45 people on the use of the new systems
- Streamlined the ordering of office supplies which resulted in a 51% reduction in the budget
- Served on both a corporate-wide panel and the legal department committee to evaluate new document management programs
- Organized social events to build relationships within the department
- Completed expense reports and managed vendor invoices, ensuring the charges were compliant to make downstream processing easier
Paralegal
- Extensive client contact
- Met court appointed deadlines for filing legal documents
- Prepared high-quality and compelling exhibits for trial
- Coordinated calendars for attorneys with complex schedules, balancing client meeting, trial schedules
Education
Bachelor of Science (B.S.) -
University of Phoenix and Mars Hill University
Mars Hill, NCAssociate in Science (A.S.) - Paralegal
Palm Beach State College
Lake Worth, FloridaAssociate in Science (A.S.) - Legal Secretary
Palm Beach State College
Lake Worth, FloridaSkills
- Calendar management
- Tact
- Diplomacy
- Confidentiality
- Organization
- Time management
- Multi-tasking
- Adaptability
- Creative thinking
- Document drafting
- Research and data collection
- Meticulous attention to detail
- Information confidentiality
- Project Coordination
- Event Planning
Excel spreadsheets
Professional and mature
Reliability
Languages
American Sign Language
Professional Working
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant to the CFO
Coherent Corp.
01.2018 - Current
Executive Assistant/Litigation Coordinator
PPG Industries, Inc
09.2011 - 01.2018
Paralegal
Bachelor of Science (B.S.) -
University of Phoenix and Mars Hill University
Associate in Science (A.S.) - Paralegal
Palm Beach State College
Associate in Science (A.S.) - Legal Secretary
Palm Beach State College
Interests
Gardening
Cooking
Community Service
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