Kinah Javier
Executive Support Professional
Los Angeles,CA
Summary
Experienced administrative support professional with a proven track record of nine years, specializing in the efficient management of intricate schedules, adept coordination of travel arrangements, and meticulous oversight of expenses. Proficient in collaborating with various levels of the corporate hierarchy, from Directors to C-Suite executives. Recognized for exemplary organizational skills and resourcefulness as a dedicated team player. Committed to fostering strong professional relationships and known for reliability in delivering consistent results.
Overview
9
9
years of professional experience
Work History
Executive Recruiting Coordinator
Activision Blizzard
04.2023 - 01.2024
- Coordinate all aspects of the interview process, including scheduling, travel arrangements, and various interview formats video, in-person, phone
- Create thorough candidate feedback reports to aid in the interview and selection process
- Review and post executive position requisitions, obtaining necessary approvals to drive the recruitment process forward
- Provide ongoing administrative support, including the creation of offer letters and launching background checks
- Played a key role in the development of onboarding guides for new hire executives, serving as a strategic partner to ensure a seamless transition during their initial 90 days
- Collaborated with the IT department to ensure efficient processing of all technology equipment, maintaining a timely and organized deployment process.
Executive Onboarding Experience Specialist
Activision Blizzard
06.2022 - 04.2023
- Constructed personalized onboarding packages, providing key information about the company, organizational structure, brands, franchises, studios, and schedules of key partners, enhancing the acclimation process
- Served as a resource to Executive Practice, Hiring Managers, and HRBPs on various onboarding issues, providing guidance and support
- Responded to internal or external onboarding-related inquiries promptly and effectively
- Assisted with other Talent Acquisition duties as needed, showcasing adaptability and versatility in supporting the team
- Conducted engaging virtual New Hire Orientations, delivering essential resources, insightful tips, and comprehensive information to ensure a seamless and informed experience on the new hire's first day.
Executive Assistant
Activision Blizzard
04.2021 - 06.2022
- Proficiently managed intricate calendars for VP and above Executives across multiple time zones, demonstrating strong organizational skills and attention to detail
- Orchestrated the planning and execution of team events
- Collaborated with external vendors to facilitate legal contracting, payments, and other essential paperwork, ensuring seamless and compliant processes for executive transactions
- Assisted with other Talent Acquisition duties as needed, showcasing adaptability and versatility in supporting the team
- Executed general office duties, encompassing the reconciliation of expense reports, ordering catering, handling correspondence, and other administrative tasks, contributing to the smooth functioning of day to day operations.
Human Resources Assistant
Activision Blizzard
08.2019 - 04.2021
- Supported HR communication efforts by drafting and distributing internal announcements, updates, and relevant information to employees
- Coordinated HR-related meetings, including scheduling, preparing materials, and recording meeting minutes as needed
- Assisted in the employee termination process by providing support in coordinating exit interviews, and ensuring a smooth transition for departing employees while collecting valuable feedback to enhance organizational processes.
Administrative Assistant
Macias Gini & O'Connell LLP
08.2017 - 08.2019
- Facilitated HR onboarding/offboarding, including I-9 documentation, employee introductions, office tours, and computer setups
- Coordinated travel arrangements, including booking flights, hotels, and ground transportation reconciled monthly travel and expense reports
- Formatted, edited, and finalized financial statements, engagement letters, and proposals for accuracy.
Administrative Assistant
Bolar Hirsch & Jennings LLP
05.2015 - 08.2017
- Print and organize various tax forms for clients, ensuring accuracy and compliance with regulatory requirements
- Monitor inventory levels and purchase necessary supplies to support smooth office operations
- Manage incoming checks and wire payments, preparing daily deposits and providing deposit reports to partners and management.
Education
Associates Degree - Arts & Humanities
Oxnard Community College
Skills
Data EntryEightfoldGoogle WorkspaceKronosMicrosoft Office 365OracleProject ManagementSlackThriveTravel CoordinationWorkday
Timeline
Executive Recruiting Coordinator
Activision Blizzard
04.2023 - 01.2024
Executive Onboarding Experience Specialist
Activision Blizzard
06.2022 - 04.2023
Executive Assistant
Activision Blizzard
04.2021 - 06.2022
Human Resources Assistant
Activision Blizzard
08.2019 - 04.2021
Administrative Assistant
Macias Gini & O'Connell LLP
08.2017 - 08.2019
Administrative Assistant
Bolar Hirsch & Jennings LLP
05.2015 - 08.2017
Associates Degree - Arts & Humanities
Oxnard Community College