Kristen DeCarlo
Toms River
Summary
Organized Office Manager versed in coordinating workflows to support administrative needs. Excellent file management skills coupled with expert-level Microsoft Outlook proficiency. Proactive problem solver with high-level business and financial acumen.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Owen Little & Associates
Beachwood, NJ
04.2025 - Current
- Provide day-to-day administrative support for a busy professional office, managing scheduling, document preparation, and internal communications.
- Answer and direct calls, greet clients, and ensure timely follow-up on inquiries and requests.
- Maintain organized digital and physical filing systems, including confidential and legal documents.
- Coordinate meetings, take detailed minutes, and prepare agendas.
- Assist with billing, invoicing, and accounts payable processes.
- Support project teams with document editing, formatting, and delivery.
- Order and manage office supplies, troubleshoot equipment issues, and maintain a professional front office environment.
Office Manager
Goldstein Law Group
Brielle, NJ
08.2023 - 04.2025
- Handled confidential information with discretion, including sensitive HR matters.
- Managed employee schedules, time-off requests, and attendance records.
- Implemented efficient filing systems for paper and electronic documents.
- Collaborated with administrative staff on billing, accounts payable, and other financial tasks.
- Oversaw mail services and pick up and drop offs of crucial legal documents.
- Coordinated office events, meetings, and appointments for staff members.
- Prioritized tasks effectively to meet deadlines in fast-paced environment.
- Prepared meeting agendas and took detailed minutes during conferences.
- Reviewed incoming mail, sorted it accordingly, and distributed it to appropriate recipients.
- Coordinated travel arrangements, including flights, hotels and ground transportation.
- Screened phone calls for executives and provided accurate messages or directed callers as needed.
Paraprofessional/Instructional Aide
Brick Township Schools
Brick, NJ
09.2021 - 07.2023
- Instructed students on concepts outlined in lesson plans.
- Helped supervising teacher manage classroom and implement lesson plans.
- Mentored struggling students, explaining class materials, and helping with specific problems.
- Boosted student learning carrying out planned lessons and activities.
- Facilitated small group instruction to reinforce lessons taught by teacher.
- Built positive relationships with parents, administrators, and teaching staff.
- Organized classroom materials, distributed books, and made copies to support teacher.
- Attended professional development workshops to enhance skills and knowledge of educational practices.
- Implemented intervention strategies designed to help at-risk or struggling students succeed academically.
Ocean Mental Health Services
Bayville, NJ
01.2021 - 07.2021
- Instructed struggling learners, explaining class materials, and helping with specific problems.
- Helped supervising teacher manage classroom and implement lesson plans.
- Built positive relationships with parents, administrators, and teaching staff.
- Supervised students during lunch, recess, and other non-instructional activities.
- Aided in planning field trips, class projects, or extracurricular programs related to course content.
- Supported special education student needs with one-on-one care, alternative testing, and group assistance.
- Helped maintain safe, positive classroom environment conducive to learning.
Founding 2nd Grade Teacher
Essie Mae Kiser Foxx Charter School
East Spencer, NC
07.2018 - 12.2020
- Equipped class for standardized assessments by thoroughly teaching required materials.
- Wrote and edited lesson plans to stay abreast with current curriculum.
- Built effective support network for students and addressed various issues by collaborating with parents, guardians, and school administrators.
- Administered quizzes, homework and examinations to determine student's capacity and capability.
- Assisted students with achieving deeper levels of understanding through hands-on activities and special projects.
- Created fostering and safe learning environment promoting encouragement and motivation.
- Helped resolve student's behavioral problems by modeling and reinforcing positive responses.
- Participated in meetings with teachers to discuss school policies and regulations.
Education
BS - Elementary Education, Special Education
Western Governors University
Salt Lake City, UtahSkills
- Workforce Management
- Office Management
- Expense Reporting
- Policy Development
- Billing
- Operations Management
- Bookkeeping
- Administrative Support
- Clear oral/written communication
- Workflow Optimization
- Scheduling and calendar management
- Strategic Planning
- Facility Management
- Event Coordination
- Scheduling Coordination
Timeline
Administrative Assistant
Owen Little & Associates
04.2025 - Current
Office Manager
Goldstein Law Group
08.2023 - 04.2025
Paraprofessional/Instructional Aide
Brick Township Schools
09.2021 - 07.2023
Ocean Mental Health Services
01.2021 - 07.2021
Founding 2nd Grade Teacher
Essie Mae Kiser Foxx Charter School
07.2018 - 12.2020
BS - Elementary Education, Special Education
Western Governors University