Kristen Ramsey
Philadelphia,PA
Summary
Detail-oriented and mission-driven administrative professional with over five years of experience supporting international programs, academic departments, and cross-functional teams in higher education, and nonprofit environments. Proven expertise in office management, event coordination, academic advising, human resources processes, and financial oversight. Adept at cultivating inclusive, student-centered support structures, and liaising with diverse stakeholders, including faculty, students, alumni, and international visitors. Recognized for strong organizational skills, discretion with sensitive information, and a commitment to advancing educational and cultural exchange.
Overview
7
7
years of professional experience
Work History
Academic Programs Coordinator
The University Of Pennsylvania
Philadelphia, Pennsylvania
02.2023 - Current
- Oversee all departmental finances in coordination with the SAS Business Office, including procurement, reimbursements, and budgeting.
- Manage general office operations, and serve as the primary administrative contact for undergraduate and graduate students.
- Facilitate comprehensive administrative support while acting as departmental liaison with internal and external stakeholders, including alumni and various university offices.
- Coordinate human resource activities, including hiring, promotion appointments, faculty searches, visa documentation, and maintenance of confidential records.
- Assist with academic and curriculum planning, undergraduate major tracking, and registrar-related matters.
- Facilitate student support processes, including graduation monitoring, course permits, and academic petitions.
- Plan and coordinate all departmental events, including workshops, conferences, and semester-end gatherings.
- Support grant proposals, faculty letters of recommendation, and student fellowship applications.
Administrative Assistant
The University Of Pennsylvania
Philadelphia, PA
02.2021 - 02.2023
- Prepared and organized documentation for various projects and initiatives.
- Collaborated with team members on research support tasks and assignments.
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Compiled data from various sources into organized reports for review by management team.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
Program Officer
Citizen Diplomacy International of Philadelphia
Philadelphia, PA
01.2019 - 12.2019
- Coordinated all aspects of itinerary development, lodging and travel logistics, and budget auditing for the Fulbright Program, U.S. Department of State International Visitor Leadership Program, and U.S. Congress Open World Program
- Developed and maintained relationships with organizations and individuals to expand programming capabilities and optimize networking between international visitors and their American counterparts.
- Executed comprehensive event planning for Fulbright Program and Mandela Fellowship in Philadelphia, arranging up to 60 intimate dinners accommodating up to 130 fellows each
- Facilitated $25,000 partnership with Consular Corps Association of Philadelphia, overseeing communications, financial tracking, event planning, and membership database management.
Education
Master of International Affairs - Middle East Studies
Pennsylvania State University
University Park, PA06-2018
Bachelor of Arts - International Relations
Pennsylvania State University
University Park, PA06-2018
Skills
- Budget and documentation management
- Event coordination
- Stakeholder engagement and communication
- HR administration
- Program development and management
- Attention to detail
- Problem solving
- Time management
Languages
Arabic
Limited
Timeline
Academic Programs Coordinator
The University Of Pennsylvania
02.2023 - Current
Administrative Assistant
The University Of Pennsylvania
02.2021 - 02.2023
Program Officer
Citizen Diplomacy International of Philadelphia
01.2019 - 12.2019
Master of International Affairs - Middle East Studies
Pennsylvania State University
Bachelor of Arts - International Relations
Pennsylvania State University
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