Kristen Willcuts
Rosebud Sioux Tribe- Administrative Attorney's Office
Rosebud
19
years of professional experience
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Work History
Administrative Assistant
2 Years 2 Months- Screened calls, routed inquiries, and provided courteous front-desk support to staff and visitors.
- Processed incoming mail, outgoing correspondence, and office documents to meet deadlines.
- Assisted with travel arrangements, purchase requests, and administrative forms for department operations.
- Reviewed documents for completeness, corrected errors, and ensured proper formatting before distribution.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
Executive Administrative Assistant
2 Years 11 Months- Managed high volume of phone calls and email inquiries, ensuring prompt responses to enhance communication.
- Screened and prioritized calls and emails, directing urgent messages to managers to facilitate timely responses.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Led staff and vendors in providing high level of service for the owner and guests.
- Maintained organized and well-stocked supplies, contributing to smooth operations and uninterrupted workflow.
Administrative Assistant
13 Years 3 Months- Prepared and maintained yearly budget, submitted travel and bills.
- Processed employee timesheets on a biweekly basis.
- Coordinated office meetings and client appointments for staff teams to optimize scheduling and productivity.
- Executed record filing system to improve document organization and management.
- Prepare timesheets biweekly.
- Implemented record filing system to enhance document organization and retrieval.
- Prepare and maintain yearly budget, submit travel and bills as needed
Receptionist
1 Year 1 Month- Processed inquiries for enrollment and ensured timely completion and distribution.
- Prepared vouchers and purchase orders, ensuring proper completion and signatures for travel.
- Assisted ICWA clients with necessary resources
- Prepared intervention and transfer paperwork needed for court.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed client correspondence through email, telephone, and postal mail to maintain effective communication.
- Transfer and assist ICWA clients as needed
- Prepared intervention and transfer paper work needed for court.
Education
Bachelor of Arts - Business Management, Legal Studies
Associate of Arts - Business Management
Skills
Inventory Management
Client Liaison
Event Coordination
Meeting Coordination
Invoice processing
Travel Logistics
Information Management
Recordkeeping management
Inquiry Requests
Material Preparation
Travel coordination
Microsoft Word
Technical skills
Computer skills
Computer proficiency
File organization
Technical proficiency
Critical thinking
Strong problem solver
Administrative coordination
Recordkeeping
Invoice processing
Affiliations
- Society of Human Resource Management
Timeline
Administrative Assistant
Rosebud Sioux Tribe- Administrative Attorney's Office
08.2024 - CurrentRead More
Executive Administrative Assistant
Rosebud Sioux Tribe, President's Office
09.2021 - 08.2024Read More
Administrative Assistant
Rosebud Sioux Tribe, Administrative Attorney's Ofc
06.2008 - 09.2021Read More
Receptionist
Indian Child Welfare Act Program
05.2007 - 06.2008Read More
Sinte Gleska University
Associate of Arts from Business Management
Read More
Sinte Gleska University
Bachelor of Arts from Business Management, Legal Studies
Read More