KRISTIN PATNUBAY
Atlanta,GA
Summary
Detail-oriented Administrative Professional with over 10 years of experience supporting executives in high-pressure environments. Skilled in calendar management, event coordination, and managing confidential information. Excels at anticipating needs, prioritizing tasks, and ensuring efficient operations while fostering relationships across organizational levels.
Overview
24
24
years of professional experience
Work History
Project Coordinator
Forza Group
Peachtree City, GA
05.2024 - Current
- Coordinated project schedules, documentation, and communications to ensure alignment and efficiency in a fast-paced environment
- Prepare and manage contracts, subcontracts, and change orders with strong attention to detail
- Oversee DocuSign workflows to ensure timely execution of agreements
- Liaised between leadership, vendors, and internal teams to resolve issues and maintain project momentum
- Prepare and notarize documents while ensuring compliance and accuracy
- Supported finance and operations teams with accurate reporting and streamlined administrative processes
Accounts Payable Specialist
Jeff Lindsey Communities
Senoia, GA
08.2023 - 05.2024
- Processed high-volume invoices, reconciliations, and vendor payments to ensure timely and accurate financial operations
- Coordinated vendor setup and maintained precise system records to support vendor relations and compliance
- Recorded daily banking activity and monitored construction draws to maintain financial oversight and cash flow management
- Maintained organized filing systems to support audit readiness and reporting
- Assisted with audit preparation by gathering and compiling financial data
- Provided administrative support across departments in a deadline-driven environment
Executive Administrative Assistant
Safran Aerosystems Services
Peachtree City, GA
08.2022 - 07.2023
- Supported multiple executives by managing complex calendars and resolving scheduling conflicts in a high-demand environment
- Acted as the first point of contact for internal and external communications, maintaining professionalism and strong interpersonal relationships
- Coordinated meetings and events, managing conference room scheduling, preparing materials, and organizing agendas to ensure seamless execution
- Prepared reports and compiled data, assisting with presentations using Microsoft Office tools to support strategic decision-making
- Managed expense reports, ensuring timely and accurate processing to maintain budgetary compliance
- Maintained confidentiality while handling sensitive business information
Administrative Assistant, Finance Department
Timber Products Inspection
Peachtree City, GA
05.2019 - 07.2022
- Coordinated office operations to ensure timely supply deliveries and effective facility support
- Processed expenses and reconciliations, ensuring accuracy in financial documentation
- Maintained audit-compliant records and reporting systems
- Prepared contracts, purchase orders, and billing documentation
- Collaborated with departments to enhance communication and streamline workflow
Bookkeeper
Fayette County Public Schools
Peachtree City, GA
06.2018 - 05.2019
- Managed financial transactions and payroll processing to ensure accurate reporting
- Produced financial reports to inform budgeting and operational decisions
- Coordinated with vendors to ensure contract compliance and effective communication
Executive Assistant to President/CEO, North America
SIGVARIS
Peachtree City, GA
01.2017 - 05.2018
- Managed complex calendar and travel arrangements to optimize executive time and facilitate seamless communications
- Coordinated meetings, events, and leadership engagements to enhance collaboration and strategic alignment
- Prepared meeting materials, presentations, and reports
- Supported onboarding logistics and candidate scheduling
- Maintained strong relationships across teams and external partners to support effective communication and operational efficiency
Office Manager
Southeastern Line Constructors Apprenticeship & Training
Newnan, GA
04.2002 - 08.2016
- Managed daily office operations, streamlining scheduling, payroll, and financial reporting processes
- Coordinated meetings, events, and logistics to ensure seamless vendor and facility arrangements
- Served as primary point of contact for staff, leadership, and external stakeholders
- Organized calendars, communications, and administrative workflows for leadership
- Maintained accurate records and compliance documentation, enhancing reporting systems for better oversight
- Supported recruitment efforts and employee relations processes
Education
Associate of Arts - General Studies
Florida Community College at Jacksonville
Jacksonville, FLSkills
- Project management
- Meeting & Event Planning
- Schedule Coordination
- Complex scheduling coordination
- Travel Coordination
- Budget Tracking
- Process Improvement
- Microsoft Office
- Docusign
- Procore
- ADP
- Team Collaboration
Timeline
Project Coordinator
Forza Group
05.2024 - Current
Accounts Payable Specialist
Jeff Lindsey Communities
08.2023 - 05.2024
Executive Administrative Assistant
Safran Aerosystems Services
08.2022 - 07.2023
Administrative Assistant, Finance Department
Timber Products Inspection
05.2019 - 07.2022
Bookkeeper
Fayette County Public Schools
06.2018 - 05.2019
Executive Assistant to President/CEO, North America
SIGVARIS
01.2017 - 05.2018
Office Manager
Southeastern Line Constructors Apprenticeship & Training
04.2002 - 08.2016
Associate of Arts - General Studies
Florida Community College at Jacksonville