Kristina S. Willis
Shoals,IN
Summary
Versatile human resources specialist offers recruitment, policy development and office management expertise paired with outstanding multitasking and communication abilities. Goal-oriented professional with several years of comprehensive experience retaining employee relations. Commended for superior performance and consistently going above and beyond to exceed goals.
Overview
16
16
years of professional experience
Work History
HR Specialist
Ascension
Indianapolis, Indiana
03.2022 - Current
- Submitted, reviewed, and tracked background checks for prospective applicants to ensure compliance and enhance hiring quality.
- Managed applicant tracking system to ensure accurate records of applicants and employees are maintained.
- Maintained confidential personnel files in accordance with applicable laws to protect employee privacy and support regulatory compliance.
- Safeguarded human resource information to maintain employee trust and ensure operational integrity.
Administrative Support Specialist III
Applied Logistics Services, Inc
NSWC Crane
05.2016 - 10.2018
- Generate SSIC numbers for new documents/drawing numbers
- Edit and Format Standard Operating Procedures for JXV Division
- Recorded meeting minutes and tracked action items for follow-up
- Process iPDM workflow documents
- Initiate iPDM workflow process
- Managed IPDM controlled documents to ensure compliance
- Upload documents into iPDM for archive purposes
- Maintain Master Document List for JXV Division
- Assist in tracking calibrated equipment using MCMS Database
- Input new assets in iPDM database
- Update changes to assets in iPDM database
- Monthly physical inventory of hazmat lockers in JXV division
- Complete weekly highlights reports
- Track fuel credit card purchases for JXV division
- Sorted and distributed incoming mail to ensure timely delivery
- Monitored inventory usage for office supplies to maintain adequate stock levels
- Complete media destruction forms for hard drive DRMO
- Complete form 1348 for DRMO of assets
- Physical inventory annually for JXV division assets
- Maintain printers and copiers
- Prepare HDD forms
- Complete weekly missing time tracker for JXVT
- Contacted lock shop to arrange key replacements
- Complete SF182 forms for training
- Complete TRF forms for training
- Maintain Data Call Spreadsheet for JXV Division
- Assist with organizing monthly lunch and learn events
Personnel Assistant III
GeoNorth, LLC: A Tattilek Subsidiary
NSWC Crane
11.2015 - 04.2016
- Organized and scheduled appointments for interviews, ensuring timely candidate engagement
- Coordinated and scheduled conference rooms for interviews and meetings, optimizing space utilization
- Set up visitor passes for on-site interviewees
- Post all journey level and merit promotion jobs on SharePoint Site
- Coordinated physical exams and drug testing
- Frequently used Defense Civilian Personnel Data System (DCPDS) and Training Workforce Manpower System (TWMS)
- Created new hire recruitment folders to streamline onboarding process
- Set up new hires in Onboarding Manager
- Add personnel information in the Crane Request for Personnel Action (RPA) Tracking System
- Review SF-50s for accuracy
- Receive request for office supplies, utilize the appropriate forms, send all information to the acquisition group
- Utilize the Enterprise Resource Planning (ERP) and DOD EMALL as input for Purchase Requests (PRs)
- Reviewed DD214, SF-50, and OF 306 forms for understanding
- Scan and e-mail packing slip to Approving Official (AO)
- Audit FY 15 personnel files, verify all dates were entered
- Post resumes on the Managers Page of the SharePoint Site
Administrative Secretary
Kirk & Associates
Loogootee, IN
02.2015 - 10.2015
- Greet clients at the front desk
- Schedule/reschedule appointments
- Answer phones and transfer calls to the appropriate agent
- Organized office supplies and maintained workspace to uphold professional office standards
- Sorted incoming mail by department and urgency to streamline distribution process
- Filed clients' insurance documents systematically for quick and easy retrieval
- Create and send welcome packages to new clients
- Create and send proof of insurance letters to clients
DLA Compliance Agent Regulatory Compliance Services
NECS
Jasper, IN
05.2012 - 09.2014
- Issued violations for discrepancies in driver logs, ensuring compliance with regulations
- Review drivers logs to verify all information provided is compliant with DOT regulations
- Prepared and submitted monthly reports to inform customers of violations on drivers logs
- Reviewed citation notices to confirm accuracy of plate numbers against inventory records
- Uploaded documents into Rapidlog database for efficient tracking
- Process termination and transfer reports weekly
- Calculate amounts to be invoiced for each customer monthly
- Interface with external customers
- Issue payments on citations for clients
Claims Processor Tax Recovery Services
NECS
Jasper, IN
09.2011 - 05.2012
- Calculated refund amounts for each state, ensuring accuracy and adherence to guidelines
- Supplied documentation for refund claims ensuring compliance with state laws and regulations
- Research state laws and regulations
- File federal tax refund forms for all 50 states
- File state tax refund forms for all 50 states
- Create excel based reports for state review
- Data entry using Microsoft Excel
- Review past claim forms and paperwork
- Served as a power of attorney across multiple states, managing legal responsibilities and documentation.
Receptionist
Jasper Dermatology Clinic
Jasper, IN
05.2011 - 06.2011
- Check in patients
- Schedule/reschedule appointments
- Accept payments from patients
- Updated insurance and personal information for patients to ensure accurate records
- Managed prior authorization requests for patient treatments to facilitate timely care
- Processed and faxed refill requests to pharmacies to maintain medication continuity
- Prepare lab reports for specimen testing
- Drop specimens off at lab to be tested
- Coordinated setup for new patients in the system
Inventory Control Clerk
Tri-Star Engineering
Bedford, IN
09.2010 - 02.2011
- Conducted comprehensive inventory assessments of GFE/GFM, ensuring accuracy of stock levels and supporting operational efficiency.
- Assisted in developing and setting up Fishbowl Database to enhance inventory accuracy.
- Applied labels to GFE/GFM, ensuring compliance with government regulations for proper identification and traceability. in compliance with government requirements
- Data entry using Fishbowl, Excel and Word
- Assist in the review and editing of company policy as pertains to the shipping and receiving of GFE/GFM through contractual obligations
- Review cost of GFE/GFM on all contracts
- Review all purchase orders for fiscal year 2010
- Recorded detailed meeting minutes to document discussions and decisions made during team meetings. and action items
Human Resources Assistant
Action Temp
Washington, IN
04.2010 - 09.2010
- Processed and organized personnel forms, ensuring accuracy for employee records
- Assist employees with a wide variety of issues and questions including employment questions, health and pay benefits questions, taxes and withholdings
- Compiled and organized new hire folders for onboarding purposes
- Designed and issued new hire badges for employee identification
- Verified potential employee references, contributing to informed hiring decisions
- Handled Privacy Act sensitive information, maintaining confidentiality and compliance
- Data entry using Microsoft Office applications and Perdue Farms provided software
Education
Master of Science - Industrial And Organizational Psychology
University of Phoenix
Phoenix, AZ12-2025
A.S. Degree - Accounting
Vincennes University
Jasper, IN05-2009
B.S. - Business
Oakland City University
Oakland City, INSkills
- Applicant tracking
- HRIS management
- Candidate assessment
- Compliance auditing
- Data privacy management
- Personnel file management
- Recruitment coordination
- Employee relations
- Microsoft Office proficiency
Other Experience and Achievements
In college I was named to the Deans List two times out of a possible four. I have finished several Microsoft Office, especially Excel and Access, based projects. I also have professional experience in such databases and data entry software packages as listed in my work experience. I have been trusted with managerial tasks in previous work experiences at the Sleep Inn and Family Dollar such as employee scheduling and employee tasking.
Timeline
HR Specialist
Ascension
03.2022 - Current
Administrative Support Specialist III
Applied Logistics Services, Inc
05.2016 - 10.2018
Personnel Assistant III
GeoNorth, LLC: A Tattilek Subsidiary
11.2015 - 04.2016
Administrative Secretary
Kirk & Associates
02.2015 - 10.2015
DLA Compliance Agent Regulatory Compliance Services
NECS
05.2012 - 09.2014
Claims Processor Tax Recovery Services
NECS
09.2011 - 05.2012
Receptionist
Jasper Dermatology Clinic
05.2011 - 06.2011
Inventory Control Clerk
Tri-Star Engineering
09.2010 - 02.2011
Human Resources Assistant
Action Temp
04.2010 - 09.2010
Master of Science - Industrial And Organizational Psychology
University of Phoenix
A.S. Degree - Accounting
Vincennes University
B.S. - Business
Oakland City University