Laura Garcia
Vancouver
Summary
Distinguished accounts payable analyst with several years of experience handling vendor accounts. Received invoices, recorded amounts in software and arranged payment by ach, wire transfer and paper check for average several vendors monthly. Meticulous in providing accurate accounting and excellent service to vendors.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Accounts Payable
Linguava Interpreters Inc
Portland
05.2025 - Current
- Processed and verified invoices, purchase orders, and expense reports for accuracy and completeness
- Managed accounts payable aging report to ensure timely payment of vendor invoices
- Maintained accurate records of all accounts payable transactions in the accounting system
- Assisted with month-end closing activities by preparing accruals and reconciling accounts payable balances
- Responded to vendor inquiries regarding payment status or invoice issues promptly and professionally
- Reviewed employee expense reports for compliance with company policies before processing reimbursement payments
- Collaborated with vendors to establish favorable payment terms that improved cash flow management for the organization
- Generated monthly financial reports related to accounts payable activities for management review
- Maintained confidentiality when handling sensitive financial information during daily tasks
Accounts Payable Specialist
Papa Murphy's
Vancouver
11.2022 - 04.2024
- Remote / work from home
- Perform data entry to update records and accounts.
- Review AP transactions for accuracy.
- Prepare reconciliations.
- Review and maintain aging reports.
- Additional projects and duties as requested.
- Account reconciliation
- Vendor relations and resolve invoicing issues
- Expense reimbursements
- 1099 understanding/processing
- Performing the day-to-day processing of accounts payable transactions
- Monitor AP emails, correspondence, and invoices to AP automation software program (Great Plains)
- Receiving and reviewing invoices/backup for appropriate approvals and GL coding
- Managing invoice statements
- Verifying all invoices, expenses and payments are processed in compliance with financial policies and procedures
- Prepare weekly AP payments for approval
- Electronic payments
- Entering Manual payments
- Uploading electronic payment file to bank
- Uploading electronic invoice files
- Reconcile Manual Payments against bank statement
- AP Period end close process
- Assisting the Accounts Payable Department with various duties
Accounting Administrator
Executech
Vancouver
10.2021 - 09.2022
- Data Entry
- Process Payroll
- A/R & A/P
- Bill entry using quick books
- Reconciling financial statements
- Processing bank deposits
- Managing obligations to suppliers, customers and third-party vendors
- Identify and address discrepancies
- Update internal accounting databases and spreadsheets
- Filling quarterly taxes for various states
- Updating business license
- End of year tax prep
Office Manager / Case Manager
Advantage Sign service
Wilmington
02.2021 - 06.2021
- Mange new job inquires
- Process city permits for multiple counties
- Invoice processing via quick books
- Payroll
- Create job orders for installers
- Mange supplies and tools for proper installation
- Create schedules for installers
- Answers all incoming calls
- Managed office
- Processed payments
- Processed payroll
- Managed team responsibilities
- Responsible for outgoing communications
DISPATCHER / CUSTOMER SERVICE
Total Warehouse
Anaheim
03.2019 - 10.2020
- Schedule and assist technicians on service call
- Follow up with clients to make sure they are happy with services
- Create schedule for multiple technicians
- Build relations with top clients
- Bill and schedule service calls
- Verify service locations and confirm eta and repair status with clients
ACCOUNT MANAGER
The Office Express
Costa Mesa
12.2018 - 03.2019
- Oversee all orange county area
- Manage more than 300 dispatch orders
- Follow up with clients on orders status
- Late follow ups and new clients welcome phone calls
- Resolve escalated issues with orders
- Work with new clients to set up accounts
- Work with dispatch and follow drivers assigned schedule
- Call restaurants to confirm orders and adjust
- Send out surveys and thank you emails daily
CLIENT SERVICE MANAGER
Links Interpreting Services
Long Beach
08.2015 - 11.2018
- Handled and resolved issues from our top accounts
- Managed Weekly process of interpreter sales orders, weekly pay & invoices to ensure they were completed by our bi-weekly deadline.
- Built and maintained strong relationships with our current and potential clients
- Assisted the Director in monitoring and maintaining Client's and Interpreter's contracts
- Attended trade shows and networking events
- Assisted team members when needed on guidance/coaching with customer inquiry, and concerns
- Process pay corrections, purchase orders, credit and debit memos
- Follow up with customer quotes and sales orders
- Strong organizational and planning skills in a fast-paced environment
- Managed staff by supervising, recruiting, selecting, orienting and training employees.
LEAD DISPATCHER/SCHEDULER
Links Interpreting Services
Long Beach
07.2013 - 08.2015
- Act as a first line contact with the customer's personnel providing a polite and efficient service.
- Dispatched and routed interpreters using company's internal programs
- Created daily, weekly and semester ongoing schedules for the interpreters and clients
- Assisted with after hours on call phone for all emergency requests
- File all paperwork in the correct location
- Delivered supplies to interpreters
- Attended trade shows and events
- Assisted in the hiring process by reviewing interpreters credentials and resumes and conducted interviews
- Maintained and distributed high priority and confidential information
- Provided accurate and appropriate information in response to customer inquiries while providing exceptional customer service
CUSTOMER SERVICE REPRESENTATIVE
Herbalife
Carson
06.2012 - 11.2012
- Inputted all orders using company's system Oracle Software
- Assisted Customers via phone and internet
- Present and sell products to existing and new clients
- Resolved all service problems by clarifying what the customer's complaint is; determining the cause of the problem and discussing with management to determine a resolution.
- Managed and processed all incoming payments
- Attended 26+ hours of Career Enhancement Training
- Printed labels for files using TapQuick and Eris
Education
High school diploma -
Avalon High School
Some college -
Los Angeles Harbor College
Wilmington, CASkills
- QuickBooks
- Quality control
- Data entry
- Sage
- Account Management
- Clerical experience
- Attention to detail
- Microsoft Outlook
- Microsoft Dynamics GP
- Excel
- Power Point
- Mas 90
- HIPPA compliance
- Team Player
- Positive Attitude
- Self-Motivated
- Flexible and Adaptable
- Quick Learner
- Bilingual in English and Spanish
- Attentiveness
- Clear Communication
- Knowledge of Position
- Positive Language and Attitude
- Front desk
- Communication skills
- Accounting
- Schedule management
- Math
- Supervising experience
- Google Docs
- Microsoft Excel
- Food service
- Microsoft Word
- Microsoft PowerPoint
- Invoice processing
- Upselling
- Computer literacy
- Budgeting
- Skills
- Office Management
- Problem solving
- Microsoft Access
- Animal care
- Conflict management
- Pivot tables
- Appointment scheduling
- Cash management
- General ledger accounting
- Customer service
- Typing
- Accounts Receivable
- Mobile devices
- Order entry
- DocuSign
- Accounts payable
- ADP
- NetSuite
- Bank reconciliation
- Retail sales
- Windows
- Word processing
- Phone triage
- Dog Handling
- Account analysis
- Outbound calling
- Payroll
- Accounting and finance experience
- Filing
- Customer support
- Pet Sitting
- Adobe Acrobat
- Time management
- Account reconciliation
- Proofreading
- Order fulfillment
- Client services
- Bookkeeping
- Excellent Verbal Communication
- Hospitality
- Financial services
- Microsoft Outlook Calendar
- Cash application
- Microsoft Office
- General ledger reconciliation
- Oracle
- Animal handling
- Bilingual
- Experience with children
- Computer skills
Certification
- Driver's License
- Safe Quality Food Certification
- Food Handler Certification
- Non-CDL Class C
Languages
Spanish, Fluent
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Accounts Payable
Linguava Interpreters Inc
05.2025 - Current
Accounts Payable Specialist
Papa Murphy's
11.2022 - 04.2024
Accounting Administrator
Executech
10.2021 - 09.2022
Office Manager / Case Manager
Advantage Sign service
02.2021 - 06.2021
DISPATCHER / CUSTOMER SERVICE
Total Warehouse
03.2019 - 10.2020
ACCOUNT MANAGER
The Office Express
12.2018 - 03.2019
CLIENT SERVICE MANAGER
Links Interpreting Services
08.2015 - 11.2018
LEAD DISPATCHER/SCHEDULER
Links Interpreting Services
07.2013 - 08.2015
CUSTOMER SERVICE REPRESENTATIVE
Herbalife
06.2012 - 11.2012
High school diploma -
Avalon High School
Some college -
Los Angeles Harbor College