Laura Spencer

Key Achievements

• Oversaw successful implementation of a new financial system in the Treasury Department.

Responsibilities

• Manage daily work direction and scheduling, make work assignments and provide feed back for all employees in the Treasury department.
• Manages and administers all bank accounts for the County.
• Reconcile daily cash invested and State Pool Investments to comply with limitations imposed by statute.
• Analyze and adjust reconciled daily cash to project County short-term cash requirements necessary to fund operations.
• Manage County debt schedule, adding new debt as it is issue, ensure timely payments of principal and interest.
• Record and manage investments purchased by the County Treasurer.
• Supervise the distribution of collected tax revenue performed by the Senior Accountant.
• Monitor expenditures for the Treasury Budget.
• Develop, create and implement procedures.

• Analyze and project short-term cash requirements for the County. Determines the cash balances necessary to fund operations and adjust the investment mix maximizing investment earnings.
• Reconcile daily cash invested and State pool investments using Sympro to comply with limitations imposed by statute. Monitor the bank and pool accounts for electronic transfers from Federal, State and other local agencies.
• Prepare, review, approve and transmit ACH & wire transfers for land purchases, investment purchases. Transmit Self Pay insurance premiums to authorize deposit of funds collected.
• Coordinates and performs the distribution of collected tax revenue. Also process tax refund checks that are a result of the overpayment of property taxes
• Records purchases of investments and creates and maintains the records for the life of the investment. Records all called and matured investments as well as coupon interest earned on investments.
• Maintain the County's debt schedule to ensure timely payments of principal and interest on existing debt, and adds new debt as it is issued.
• Coordinate and perform the annual Abandoned Property reporting to the State of Oregon to remain in compliance with ORS Chapter 98; Lost, Unclaimed or Abandoned Property. Which includes due diligence, void and reissues, entering items into HRS Pro and turning over funds to the State of Oregon.
• Merchant Services Liaison between County departments and the bank to setup the ability to accept online payments or merchant equipment for credit card processing.
• Wrote Administrative Rule 2- Merchant Card Processing and submitted to the County Treasurer for final changes and approval.
• Oversee the implementation of a new financial software system in the Treasury Department.
• Supervises daily work direction and scheduling, make work assignments, train and provide feedback of all new employees in the Treasury department starting with and including: Anna Ramirez, Halee Holst, Haley Turner, Tess Smith, Brandon Becker and Mandy Clevenger.
• Review previous day posting entered by the Accountant 1 and reviews Bank Reconciliations performed by the Accountant 2.
• Developed and implemented procedures for the Accountant 2 reconciler to create efficiencies and ensure accuracy of all reconciliations.
• Assist in the Hiring of the Accountant 1 and Accountant 2 for the Treasurer's Office.
• Represent the Treasurer's Office to other County Departments and responds to and resolves public inquiries and complaints.
• Monitors expenditures for the Treasurer's office.
• April 2021 through November 2021 and June of 2022 through current, provides support to Treasurer in the absence of Deputy Treasurer.

• Analyze and project short-term cash requirements for the County. Determines the cash balances necessary to fund operations and adjust the investment mix maximizing investment earnings.
• Reconcile daily cash invested and State pool investments using Sympro to comply with limitations imposed by statute. Monitor the bank and pool accounts for electronic transfers from Federal, State and other local agencies.
• Prepare, review, approve and transmit ACH & wire transfers for land purchases, investment purchases. Transmit Self Pay insurance premiums to authorize deposit of funds collected.
• Coordinates and performs the distribution of collected tax revenue. Also process tax refund checks that are a result of the overpayment of property taxes
• Records purchases of investments and creates and maintains the records for the life of the investment. Records all called and matured investments as well as coupon interest earned on investments.
• Maintain the County's debt schedule to ensure timely payments of principal and interest on existing debt, and adds new debt as it is issued.
• Coordinate and perform the annual Abandoned Property reporting to the State of Oregon to remain in compliance with ORS Chapter 98; Lost, Unclaimed or Abandoned Property. Which includes due diligence, void and reissues, entering items into HRS Pro and turning over funds to the State of Oregon.
• Merchant Services Liaison between County departments and the bank to setup the ability to accept online payments or merchant equipment for credit card processing.
• Wrote Administrative Rule 2 - Merchant Card Processing and submitted to the County Treasurer for final changes and approval.
• Oversee the implementation of a new financial software system in the Treasury Department.
• Supervises daily work direction and scheduling, make work assignments, train and provide feedback of all new employees in the Treasury department starting with and including: Anna Ramirez, Halee Holst, Haley Turner, Tess Smith, Brandon Becker.
• Review previous day posting entered by the Accountant 1 and reviews Bank Reconciliations performed by the Accountant 2.
• Developed and implemented procedures for the Accountant 2 reconciler to create efficiencies and ensure accuracy of all reconciliations.
• Assist in the Hiring of the Accountant 1 and Accountant 2 for the Treasurer's Office.

• Reconciled cash receipts from all County departments to the County's US Bank daily bank report.
• Posted all reconciled deposit summaries, journal entries, County orders, State Pool Transfer forms into the general ledger within the County's financial system
• Electronically filed and maintained all relevant accounting and Treasury related documents
• Processed the approval of Accounts Payable Check runs, as well as ensuring completeness and accuracy of all supporting documents received.
• Created a process to identify missing deposit summaries needed from departments to reconcile and post into the general ledger and worked with the departments to receive missing items.
• Process all invoices received for Treasury so they could be submitted for payment.
• Notify departments of returned items and prepared Journal Entries to record the return in the financial system.
• Fulfilled requests for check statuses and stop payments. Maintained the log of all canceled checks.
• Reconcile all County Bank and Investment accounts