Lauren Littlejohn
Junior Accountant
Elgin,TX
Summary
Adept at managing budgets, payroll, invoicing and all other general accounting functions. I am a detail-driven accounting professional experienced in examining and analyzing accounting records, financial statements and financial reports to assess accuracy and compliance with generally accepted accounting principles and standards. Proven to analyze accounting processes, identify deficiencies and formulate and implement corrective action plans to achieve compliance and mitigate risk.
Overview
12
12
years of professional experience
8
8
years of post-secondary education
Work History
Staff Accountant
Legacy Development Construction Services
Austin, Texas
01.2021 - 12.2021
- Preparation and reconciliation of Balance sheet reports on a monthly basis as well as other Financial Statements Income Statement and Proforma vs. Actuals
- Performed reconciliation to the AP Aging as well as reconciled the Trial Balance by comparing previous month WIP account movement to current
- Assisted with budgeting and forecasting by working closely with Project Manager for Development and Director of Development. Worked closely with Construction Project Managers from beginning to end of project to ensure receivables and payables are handled properly and timely accounted for
- Daily monitoring, management, and reconciling of several company bank account. Monitor and resolve bank issues including fee anomalies and check differences. Applied required construction accounting standards and procedures to the recording and reporting of construction activity
- Transitioned accounting software into Sage 300 CRE from Quickbooks whereby duties consisted of Setting up jobs, cost codes, budget control, subcontracts, change orders and assisted colleagues in various modules of the interface. Therefore required to understand and maintain standard cost codes in accounting system for tracking of proper coding of AP invoices
- Understand terms in owner contracts and subcontractor contracts to ensure accuracy and timeliness of progress billings and payments. Manage subcontractors lien waiver disbursement and collection. Communicate with various funding agencies (i.e Title Company, Escrow Company, equity investors) regarding pay application process and requirements needed for funding
- Provide management and financial accounting support for the organization which includes taking responsibility for the entries on the general ledger. Prepare journal entries and assisted with month-end and year-end closings
- Assist with implementing and maintaining internal financial controls and procedures and filing of pertinent accounting documents for audit purposes
Accountant
Arcis Golf, River Place Country Club
Austin, Texas
01.2016 - 01.2021
- Generate Member Aging Report on Weekly Basis reporting to General Manager and Sr. Accountant. Upkeep detailed follow-up notes to relay status of collections to the General Manager and Sr. Accountant. Extended outreach efforts via phone calls and emails to collect aging balances of member/event accounts. Managed Collections of over 900 membership account A/R ledger
- Distribute monthly billing statements/invoices to membership
- Manage, allocate, research for resolutions of member charge disputes received throughout the month using the utmost quality of customer service that assures members confidence in the accuracy of company billing
- Process cash, credit card, Automatic Clearing House drafts for payments on member accounts utilizing EZSuites, Great Plains, and Elavon
- Scanning vendor invoices to the payables database OpenInvoice and Bill.com Code to appropriate department and to the appropriate G/L account. Assist amongst leadership variances in budget and expense
- Review and approve company credit card usage with Expensify software
- Reconciling vendor statements to the invoices within the payables database OpenInvoice and Bill.com as well as provide payment status to any inquiring vendor
- Perform invoice accrual at Month End
- Maintain billing schedules, membership promotions, communications preference, and financial information within member profiles with EZSuites
- Gather and store organizations Sales and Use Tax Exempt Certifications. File Sales Tax, TABC Tax, and Mixed Beverage Tax
- Closing and reconciling computerized POS for six departments within the Club (Golf, Tennis, Catering, Food & Beverage Fitness & Event) on a daily basis, Count and deposit cash sales. Reconcile cash deposits to the POS. Maintain petty cash
- Process desktop deposits and have check payments posted to the member’s account activity by ensuring that payment batches post to the General Ledger
- Produce weekly reports which consist of financial reports to support Headquarters month end process
- Reconcile intercompany billing statements
- Single handedly in constant direct contact with members thereby displaying the utmost customer service every day to the valued Members
- Determine weekly gratuity pool distribution for Food & Beverage complete payroll. Verify Managers entry into ADP for payroll on hourly employees. Determine Tennis compensation and Membership commission via with ADP Workforce Now
Fiscal Support Analyst
Arkansas, Workforce ServicesLittle
, Arkansas
01.2011 - 01.2015
- Implemented Purchasing Card program for Procurement department serving as the agency’s liaison for the program
- In compliance with Office of State Procurement regulations, processed information technology and professional consulting contract Purchase Orders through AASIS (Arkansas Administrative Statewide Information System) with an enterprise resource planning software of SAP (Systems Application and Products)
- Served as Vehicle Fleet Manager ensuring that all of the agency’s reports were timely and accurate for State Agency Vehicle Application maintained by Department of Finance and Administration
- Cross trained with Administrative Disbursements performing Accounts Payable functions
- Performed various cost allocation transactions to post utility, janitorial, and office product payments
- Researched numerous invoices pertaining to various cost centers expenditures
Legal Secretary
Arkansas Appeal Tribunal
Little Rock, Arkansas
01.2009 - 01.2011
- Handle all inbound/outbound phone calls and faxes
- Stay abreast of Department of Workforce unemployment compensation regulations and laws
- Process any correspondence dispositions directed to the Tribunal for review in the hearings
- Contact outside parties (i.e
- Witnesses and interpreters) to confirm participation in the hearings & with the utmost impeccable customer service answer any questions relating to the appeal process
- Maintain case files with updated/corrected information for hearing officers’ review
- Compose letters to both internal & external parties to update them of specific details or changes.
Education
Bachelors of Science - Business Administration General Finance
University of Arkansas
Little Rock, AR 08.2005 - 12.2013
Skills
Forecasting & Budgeting
Monthly Journal Entries
Monthly Account / Bank Reconciliation
Accounts Payable / Invoice Coding
Budgeting & Variance Analysis
Accounts Receivable
14 Year Member of Delta Sigma Theta Sorority Incorporated focused Sisterhood, Scholarship, & Service
Since its founding in 1913 Delta Sigma Theta Sorority, Inc. has clearly distinguished itself as a public service organization that boldly confronts the challenges of African Americans and, hence, all Americans. Over the years, a wide range of programs addressing education, health, international development, and strengthening of the African American family have evolved. In realizing its mission, Delta Sigma Theta Sorority, Inc. provides an extensive array of public service initiatives through its Five-Point Programmatic Thrust of: Economic Development, Educational Development, International Awareness & Involvement, Political Awareness & Involvement, Physical & Mental Health.
Timeline
Staff Accountant
Legacy Development Construction Services
01.2021 - 12.2021
Accountant
Arcis Golf, River Place Country Club
01.2016 - 01.2021
Fiscal Support Analyst
Arkansas, Workforce ServicesLittle
01.2011 - 01.2015
Legal Secretary
Arkansas Appeal Tribunal
01.2009 - 01.2011
Bachelors of Science - Business Administration General Finance
University of Arkansas
08.2005 - 12.2013