Lee Lee
Madison
Summary
Detail-oriented Document Control Specialist with a proven track record in streamlining document management processes and enhancing compliance. Skilled in cross-functional collaboration and process improvement.
Overview
2
2
Languages
11
11
years of professional experience
Work History
Document Control Specialist
Dashiell Corporation
Fitchburg, WI
04.2024 - 07.2026
- Streamlined document management processes to enhance retrieval efficiency and accuracy.
- Implemented version control protocols to maintain document integrity throughout project lifecycle.
- Coordinated with cross-functional teams to ensure compliance with regulatory standards and internal policies.
- Conducted regular audits of documentation practices, identifying areas for improvement and training needs.
- Aconex, Autodesk, Procore, Bluebeam Revu, SharePoint, ProjectWise, and Meridian.
Financial Specialist
Gainwell Technologies
Madison, WI
03.2022 - 04.2024
- Achieved timely processing of invoices and vouchers by collaborating with the financial program supervisor at Disability Determination Bureau (DDB).
- Delivered accurate payments for medical evidence of record (MER) and claimant travel expenses through effective oversight.
- Established and maintained comprehensive vendor records, resulting in improved payment accuracy.
- Generated payment vouchers for all claimant travel, and medical evidence records and entered into the Federal and State financial accounting systems according to accounting principles.
- Followed general accounting principles, in addition to State and Federal guidelines when processing payments.
- Reconciled weekly payment vouchers; made corrections as necessary. Reviewed and certified weekly MER Batch payment submissions.
- Managed and maintained complete and accurate vendor file databases for proper invoice payments.
- Contacted medical vendors to document information necessary for payments.
- Reviewed temporary vendor file on a regular basis and make amendments as appropriate so that vendor payments may be issued.
- Analyzed and resolved Batch Pay files to ensure accurate payment to appropriate vendors.
Accounting Administrative Assistant
KleenMark
Madison, WI
11.2020 - 08.2021
- Processed invoices and expense reports, ensuring accuracy and compliance with company policies.
- Managed vendor communications to resolve discrepancies and maintain strong business relationships.
- Coordinated monthly financial closings, consolidating data for reporting purposes.
- Streamlined filing system for financial documents, enhancing retrieval efficiency.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed accounts payable and accounts receivable functions, ensuring timely processing of transactions and maintaining accurate records.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
Administrative Assistant
Food Fight Restaurant Group
Monona, WI
01.2019 - 11.2020
- Organized and maintained efficient filing systems for administrative documents and correspondence.
- Coordinated schedules and meetings, ensuring optimal time management for executives and staff.
- Assisted in preparing reports and presentations, enhancing clarity and visual appeal of information.
- Implemented process improvements that streamlined office operations and reduced turnaround times.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Oversaw inventory management of office supplies, ensuring availability while minimizing excess expenditures.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
Compliance Assistant
State Collection Service
Madison, WI
08.2015 - 10.2018
- Managed detailed aspects of compliance procedures, ensuring alignment with company standards.
- Investigated and responded to debtor disputes, leveraging the e-Oscar system to facilitate efficient resolution processes.
- Streamlined communication by reviewing outgoing mail and collector faxes for accuracy. Executed electronic modifications to credit reporting to improve data integrity.
- Monitored and evaluated compliance with relevant laws to maintain operational integrity.
- Managed and delivered special projects, ensuring alignment with management's directives.
Education
Associate of Applied Science - Accounting
Madison Area Technical College
Madison, WI01-2021
Skills
- Quality Assurance / Quality Control
- Documentation
- Records Management
- File Sharing
- Transmittals
- Organization Skills
- Proficient with Microsoft Office Suite
- Problem-solver grasping complex situations quickly and making tasks manageable
- Produce quality work when under time constraints
- Organized and detail-oriented: knack for understanding procedures and logistics
- Strong skills in time management, prioritizing tasks, and meeting deadlines
Languages
Hmong
Native or Bilingual
English
Full Professional
Timeline
Document Control Specialist
Dashiell Corporation
04.2024 - 07.2026
Financial Specialist
Gainwell Technologies
03.2022 - 04.2024
Accounting Administrative Assistant
KleenMark
11.2020 - 08.2021
Administrative Assistant
Food Fight Restaurant Group
01.2019 - 11.2020
Compliance Assistant
State Collection Service
08.2015 - 10.2018
Associate of Applied Science - Accounting
Madison Area Technical College