Limay Gonzalez
Miami,FL
Summary
Resourceful Executive Assistant with over 15 years of experience providing support to senior executives. Skilled in coordinating domestic and international travel, managing high-level meetings and conferences, overseeing vendor relationships, and executing time-sensitive administrative tasks with precision. Known for exceptional attention to detail, proactive problem-solving, and consistently delivering high-quality support in fast-paced, high-pressure environments.
Overview
16
16
years of professional experience
Work History
Executive Assistant II
DB Schenker
Miami, FL
02.2022 - Current
- Provide executive administrative support to the CEO of LATAM, the Chief Information Officer for the Region Americas, the Executive Vice President and Head of Ocean Service for the Americas region, and the Vice President and Head of Ocean for North America, including support for direct reports and teams.
- Manage calendars and coordinate meetings across multiple time zones.
- Arrange travel and accommodations for meetings, conferences, and seminars in compliance with company policies.
- Address high-priority issues with discretion, ensuring smooth operations.
- Plan meetings and events for senior management, preparing materials and agendas in advance.
- Track and manage expenses to stay within budget.
- Maintain confidentiality of sensitive business information.
- Coordinate internal team support for meetings and events.
- Compile monthly receipts, and complete expense reports using Concur.
- Organize and maintain filing systems for records and documents.
- Coordinate food and beverage services for meetings.
- Prepare conference rooms, and manage meeting logistics.
- Support new hires with onboarding, equipment, and documentation.
- Oversee office equipment maintenance and returns.
- Provide timely, accurate information to external parties through various communication channels.
- Create PowerPoint presentations for executive meetings.
- Collaborate with teams on special projects and events.
- Process invoices, and manage vendor requests.
- Oversee job requisition approvals for the department.
Business Owner/Operator
Sugar Cupcakes
Miami, FL
09.2020 - 12.2021
- Maintained accurate inventory levels to ensure consistent product availability.
- Designed and decorated cakes, pastries, and specialty desserts with creative presentations.
- Coordinated marketing orders for local businesses to support promotional campaigns.
- Prepared raw materials by accurately measuring and mixing according to standardized recipes.
- Reduced waste and controlled costs through effective inventory management.
- Developed innovative marketing strategies to boost business growth and brand visibility.
- Engaged customers at market events by offering samples and answering inquiries.
- Built positive relationships with vendors to streamline operations.
Executive Assistant
VITAS Healthcare Corp.
Miami, FL
07.2015 - 03.2020
- Provide high-level administrative support to the Senior Vice President and Chief Marketing Officer, Vice President of Community Affairs, AVP of Digital Communications, and AVP of Strategic Marketing, as well as comprehensive support to a marketing team of over 30 employees.
- Coordinated logistics for conferences, including travel arrangements and venue reservations.
- Managed complex calendars, ensuring seamless scheduling for multiple executives and marketing teams.
- Acted as primary liaison between department heads and executives to facilitate communication.
- Executed special projects in collaboration with Senior Vice President to enhance marketing initiatives.
- Oversaw planning of meetings and special events for groups exceeding 30 employees.
- Processed payroll and accounts payable transactions, maintaining accurate financial records.
- Organized interviews for new employees, managing logistics such as room bookings and materials.
Executive Assistant
McDonald's Corporation
Raleigh, NC
01.2009 - 08.2014
- Provided executive-level administrative support to Senior Executives across Operations, Business Insights, Franchise Relations, and Marketing.
- Planned global and national travel arrangements, including airfare, ground transportation, and lodging for Officers and Directors.
- Coordinated external meetings and conferences, managing location scouting, contract negotiations, and event logistics.
- Managed monthly expense reports and budget tracking to ensure financial accountability.
- Ordered and managed office computers and equipment for new hires, ensuring operational readiness.
- Facilitated troubleshooting and maintenance of office systems to enhance productivity.
- Designed PowerPoint presentations for monthly divisional meetings with top executives.
- Created and maintained SharePoint sites for Marketing and Business Insights departments.
Education
Bachelor of Science - Business Administration And Management
University of Phoenix
Raleigh, NC - 2014Principles of Project Management Certification - Project Management
Florida International University
Miami, FL - 2019Skills
- Calendar management
- Travel coordination
- Expense reporting
- Adaptability
- Analytical skills
- Microsoft Office proficiency
- Event planning
- Attention to detail
- Digital communication tools
- Customer service
Affiliations
- McDonald's East Division President's Award - March 2014
- McDonald's Shining Star Award - December 2013
Timeline
Executive Assistant II
DB Schenker
02.2022 - Current
Business Owner/Operator
Sugar Cupcakes
09.2020 - 12.2021
Executive Assistant
VITAS Healthcare Corp.
07.2015 - 03.2020
Executive Assistant
McDonald's Corporation
01.2009 - 08.2014
Bachelor of Science - Business Administration And Management
University of Phoenix
Principles of Project Management Certification - Project Management
Florida International University
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