Lindsey Davis
Arlington,TN
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self motivated work ethic to perform effectively in independent or team environments.
Overview
2026
2026
years of professional experience
1
1
Certification
Work History
Office Manager
South Central General Contractors
2025 - Current
- Manage daily office operations and workflow.
- Order and manage office supplies, equipment, and vendors.
- Coordinate maintenance repairs, and facilities needs.
- Handle all invoicing and track payments on a weekly basis.
- Maintain compliance documentation including insurance certificates, W-9s, and contracts.
- Process weekly reports, pay monthly bills, and track all unpaid invoices. Assist with insurance claims documentation.
- Visit insurance agencies to introduce company services and generate new business opportunities.
Legal Secretary
The Songstad Law Firm
2023 - 2026
- Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions.
- Ensured compliance with court rules by staying up-to-date on changing regulations related to filings and other requirements.
- Filed documents with courts on behalf of attorney.
- Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
- Maintained strict confidentiality of all client and firm information, reinforcing firm's commitment to client privacy.
- Coordinated scheduling of client meetings and court dates, improving firm's ability to meet clients' needs promptly.
- Organized and maintained an efficient electronic filing system for easy access to critical documents and data.
- Supported attorney during trials by efficiently coordinating exhibits, witness interviews, and other essential tasks.
Attendance Secretary
Arlington High School
2019 - 2023
- Reviewed absences and tardy reports for each class period as reported by teachers.
- Maintained student attendance records for students and recorded in student information system.
- Handled parent calls requesting student early dismissal for approved reasons and facilitated release of students from class.
- Performed clerical and administrative support duties to optimize workflow procedures.
- Processed student registrations and ensuring all information is correct.
- Responsible for all student check ins and check outs verifying all student excuse notes ensuring all times logged in the school database.
Patient Representative
Memphis Orthopaedic Group
2013 - 2018
- Obtains patient demographic, insurance, and general information, entering the data into the patient's electronic medical record.
- Identifies payer source, verifies insurance eligibility, financial status and assigns correct pay type.
- Accept copayments, processing credit cards and converting checks for real-time payment, and providing patients with a receipt for payment. Balance payments at the conclusion of the day.
- In charge of completing and sending all disability and insurance forms to appropriate location.
- Scheduled appointments for patients and placed reminder calls 48 hours before office visits
- Scans information into Electronic Health Record by categorizing dates, and labels loose medical documents and accurately imports registration documents into patient's electronic health record.
Education
Business Administration
Northwest Community College
Southaven, MS2002
Business Administration
Southwest Community College
Memphis, TNBusiness Administration
University of Mississippi
Oxford, MS1998
Skills
- Strong Written and Verbal Communication
- Multitasking abilities and attention to detail
- Microsoft Word, Excel, QuickBooks, Zoom Meetings
- Various Electronic Filing Systems, Clio Legal Software, Job Nimbus Software, EMR Systems
- Strong organizational abilities
- Scheduling and calendar management
- Report preparation
- Task prioritization
- Problem solving technical support
- Adaptability and flexibility
- Multi-line telephone systems
- Data entry
Certification
- Osha safety training
- CPR certified
- Fred Pryor training in management
- HIPPA Compliance training
Timeline
Office Manager
South Central General Contractors
2025 - Current
Legal Secretary
The Songstad Law Firm
2023 - 2026
Attendance Secretary
Arlington High School
2019 - 2023
Patient Representative
Memphis Orthopaedic Group
2013 - 2018
Business Administration
Northwest Community College
Business Administration
Southwest Community College
Business Administration
University of Mississippi