Lisa Douglas-Aubé
Riverhead
Summary
Organized Executive Administrative Assistant with over 20 years of experience supporting senior leadership and cross-functional teams. Expertise in managing complex schedules, coordinating high-priority projects, and maintaining confidentiality in sensitive communications. Proven track record in streamlining operations and enhancing productivity through effective office workflows and organizational systems. Recognized for anticipating needs and resolving challenges in fast-paced environments, contributing to overall team success. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Riverhead School District
Riverhead
07.2007 - Current
- Facilitated administrative support for athletic director, teachers, coaches, and supervisors.
- Managed budgets for athletic, health, and physical education accounts through processing of purchase requisitions.
- Streamlined invoice processing for payment while overseeing office supplies inventory to maintain optimal levels.
- Coordinated events calendars utilizing web software to ensure accurate updates.
- Orchestrated athletic events through effective management of rosters, bus requests, and scheduling of support staff.
- Orchestrated executive calendar and coordinated meetings, optimizing time utilization.
- Created filing systems for confidential documents, assuring accuracy and safeguarding information.
Contact Tracer/Case Investigator
PCG/NYS Dept of Health
01.2020 - 01.2022
- Facilitated communication with individuals exposed to or tested positive for COVID-19.
- Enhanced outreach effectiveness through dynamic communication and interpersonal skills.
- Collaborated with Translation Support Specialists for interviews in preferred languages of contacts.
- Documented sensitive information, ensuring accuracy of demographics and medical conditions.
- Maintained confidentiality while adhering to local data privacy and HIPAA regulations.
- Assessed contacts' capability to quarantine safely at home with necessary resources.
- Connected contacts to Community Support Specialists for additional support services.
- Performed follow-up assessments to track symptoms and coordinate testing referrals.
Education
Bachelor of Arts - Ministry Leadership
Eastern University
St. Davids, PA05-2026
Associate of Arts Diploma - General Studies
Eastern University
St. Davids, PA08-2024
Certification Program - Secretarial Arts/Travel & Conference Planning
Katharine Gibbs School
Melville04-1994
High School Diploma -
Riverhead High School
NY06-1992
Skills
- Microsoft Office Suite proficiency
- Google Workspace applications
- Effective communication skills
- Event and travel coordination
- Budget management and tracking
- Data collection and organization
- Confidentiality compliance
- Scheduling and appointment management
- Problem-solving expertise
- Typing speed of 75 wpm
- Executive support and administration
- File management and organization
Certification
- ARC Responding to Emergencies Adult/Pediatric First Aid/CPR/AED
- COVID-19 Contact Tracing Course, Johns Hopkins University
Timeline
Contact Tracer/Case Investigator
PCG/NYS Dept of Health
01.2020 - 01.2022
Administrative Assistant
Riverhead School District
07.2007 - Current
Bachelor of Arts - Ministry Leadership
Eastern University
Associate of Arts Diploma - General Studies
Eastern University
Certification Program - Secretarial Arts/Travel & Conference Planning
Katharine Gibbs School
High School Diploma -
Riverhead High School
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