Lisa M. DiNardo
Albany,US
Summary
Accomplished administrative and fiscal management professional with over 10 years of experience supporting executive leadership and managing complex financial operations. Expertise in budgeting, procurement, and payroll administration, coupled with a track record of implementing process improvements and ensuring fiscal accountability. Skilled in fostering collaborative relationships to enhance organizational effectiveness.
Overview
37
37
years of professional experience
Work History
Administrative Assistant/Travel Coordinator
City School District of Albany
Albany, US
10.2017 - Current
- Provide comprehensive administrative and fiscal support to executive leadership while managing district-wide travel, procurement, payroll, and financial operations.
- Administer district-wide travel and conference operations, coordinating conference registrations, airfare, hotel accommodations, rail transportation, and travel logistics for employees across multiple departments.
- Successfully coordinated district-wide travel and conference logistics while improving cost efficiency and ensuring compliance with district travel policies.
- Process employee travel reimbursements for both grant-funded and general-funded accounts while ensuring compliance with district policies and funding requirements.
- Coordinate with vendors, conference organizations, district administrators, and Finance personnel to resolve procurement, travel, reimbursement, and payment issues.
- Monitor outstanding purchase orders, travel expenditures, and budget activity while maintaining detailed financial documentation supporting audits and fiscal accountability.
- Prepare, review, and process purchase requisitions and purchase orders for conference registrations, travel expenses, and departmental purchases while ensuring compliance with district procurement policies.
- Manage departmental expenditures approaching $1 million, monitoring budgets, verifying funding availability, and maintaining accurate financial records.
- Review invoices, reconcile expenditures, and provide supporting documentation to the Business Office to ensure timely payment and reimbursement processing.
- Process payroll for multiple funding sources while ensuring accuracy, confidentiality, and compliance with applicable regulations.
- Developed and maintained automated tracking systems that streamlined workflow, enhanced financial reporting, and improved document management.
- Developed automated tracking systems that improved operational efficiency and increased financial transparency.
- Provide executive-level administrative support through calendar management, meeting coordination, confidential correspondence, and project management.
- Coordinated district-wide travel and conference logistics, ensuring compliance with travel policies and effectively managing resources.
- Collaborate with local colleges to review and implement student teaching policies, assessing teaching staff qualifications for student teaching and observation roles.
- Enhanced communication across departments through development of standardized reporting and district-wide communications.
Administrative Assistant/Payroll Clerk
City School District of Albany
Albany, US
06.2016 - 10.2017
- Administered payroll operations, from data entry to calculating wages and managing records, ensuring compliance and timely processing.
- Managed data inquiries by providing accurate information to stakeholders., maintaining accuracy and confidentiality.
- Executed bookkeeping tasks, including insurance renewals and processing financial transactions, to support financial operations.
- Assisted with budget monitoring, bookkeeping, accounts payable activities, and financial recordkeeping.
- Directed daily schedule and correspondence for executive staff, ensuring efficient time management and prioritization of tasks.
- Updated personnel records to ensure accuracy and compliance with company policies. and processed employment documentation.
- Maintained personnel records and processed employment documentation.
- Handled data inquiries, maintaining accuracy and confidentiality.
Parking Enforcement Supervisor
City of Albany/Albany Parking Authority
Albany, US
04.2013 - 06.2016
- Supervised and evaluated 26 employees while overseeing daily operations and ensuring compliance with municipal policies.
- Managed payroll, attendance, scheduling, and personnel records to ensure operational continuity.
- Assisted with budgeting, operational reporting, and departmental planning to support effective resource allocation.
- Increased parking fine revenue by implementing strategic officer placement in high-violation zones.
- Streamlined operations by restructuring ticketing zones and optimizing staff schedules, enhancing overall efficiency.
- Resolved customer concerns and collaborated with city leadership to improve operational efficiency.
- Conducted employee training, performance evaluations, and disciplinary actions.
- Maintained accurate attendance and payroll records to ensure compliance with city policies and enhance accountability.
Community Aide
City of Albany Department of Buildings Regulatory Compliance
Albany, US
02.2012 - 04.2013
- Maintained records of building permits, inspection reports, and compliance documentation, ensuring adherence to record retention policies and facilitating regulatory oversight.
- Scheduled appointments for regulatory compliance matters, improving departmental workflow and responsiveness.
- Delivered exceptional customer service in fast-paced office environment, addressing inquiries, and providing support with focus on confidentiality and professionalism.
- Delivered exceptional customer service in fast-paced a fast-paced office environment, addressing inquiries, and providing support with a focus on confidentiality and professionalism.
- Managed accounts payable and receivable processes, contributing to financial integrity of department.
- Maintained Financial and regulatory records, resulting in improved document retrieval times, and reduced administrative overhead.
- Maintained financial and regulatory records while ensuring compliance with record retention requirements.
- Scheduled inspections and coordinated administrative support functions.
Store Manager
Dunkin' Donuts
Albany, US
07.1989 - 03.2012
- Coordinated daily store operations, managing cash flow, controlling costs, and ensuring quality assurance to optimize overall efficiency.
- Reduced food costs through strategic vendor negotiations and waste management initiatives.
- Streamlined inventory management, maintaining optimal supply and equipment levels to support store operations.
- Streamlined inventory management to maintain optimal levels of supplies and equipment.
- Orchestrated human resource functions including recruitment, staff development, performance management and payroll reconciliation to foster a high-performance team.
- Coordinated onboarding for new hires: processed paperwork benefits enrollment, and orientation for 50+ employees, improving new-hire retention by 15%.
- Coordinated onboarding for new hires, processing paperwork, benefits enrollment, and orientation for 50+ employees to enhance new-hire retention by 15%.
- Delivered exceptional customer service, leveraging strong communication and interpersonal skills in a high-traffic environment.
Education
Certificate of Completion - Tourism And Travel Management
The Stratfor School
Albany, NY06-1987
Skills
- Travel & Conference Administration
- Budget Administration
- Fiscal Management
- Financial Oversight & Budget Management
- Procurement & Purchasing
- Accounts Payable
- Financial Reporting
- Payroll Administration
- Payroll Processing Systems
- Policy & Regulatory Compliance
- Executive Administrative Support
- Budget oversight
- Process Improvement
- Financial management systems
- Staff Training & Supervision
- Database management systems
- WinCap Financial Management
- Laserfiche
- Adobe Acrobat Pro
- Microsoft Office 365 (Excel, Word, Outlook, PowerPoint)
- Google Workspace (Docs, Sheets, Calendar, Drive)
- Microsoft Office 365
- Google Workspace
Timeline
Administrative Assistant/Travel Coordinator
City School District of Albany
10.2017 - Current
Administrative Assistant/Payroll Clerk
City School District of Albany
06.2016 - 10.2017
Parking Enforcement Supervisor
City of Albany/Albany Parking Authority
04.2013 - 06.2016
Community Aide
City of Albany Department of Buildings Regulatory Compliance
02.2012 - 04.2013
Store Manager
Dunkin' Donuts
07.1989 - 03.2012
Certificate of Completion - Tourism And Travel Management
The Stratfor School