Lisa Vaughn
Mt Holly,USA
Summary
Experienced Human Resource Professional proficient in providing administrative and customer service support to Human Resource Department and employees. Initiative-taking with a constant desire to improve skills. Strong ability to learn new process and systems quickly. Passion for building trustful relationships and commitments with employees on diverse levels.
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Elite Accounting & Payroll Inc.
04.2022 - Current
- Support Accountant in data entry and filing.
- Help in balancing accounts and payroll.
- PART TIME
Stores Associate
Georgia-Pacific
05.2021 - 08.2021
- Input information on packing slip into SAP/S4hanna system to receive the items into inventory and print labels.
- Perform cycle counts using Zebra handheld scanner gun.
- Labeled and packaged items for shipment via FedEx.
- Maintained lift trucks and employees in the Shock Watch system.
- Maintained cleanliness and organization in line with company safety guidelines.
- Collaborated with team members to manage inventory levels and restocking procedures.
- Assisted with inventory management, ensuring accurate counts and proper storage of products.
- Helped maintain optimal stock levels through consistent communication with management about inventory needs and discrepancies leading to fewer out-of-stock situations.
- Conducted regular inventory audits to ensure stock levels were accurate and to identify discrepancies.
Human Resources Administrator
Georgia-Pacific
08.2013 - 05.2021
- Maintained information within the HRIS and SAP/Fiori systems. Creating new organization units, positions, transferring and adding employees to positions and shifts.
- SME for Kronos WFM/WAM. Maintained all aspects of the system. Trained and coached Supervisors and Employees.
- First point of contact for Employees and New Hires to obtain answers, or escalate for HR Leader, for inquiries regarding benefits and general employment-related questions.
- Helped with recruitment process by creating requisitions for internal jobs through Taleo, performing Knowledge Share, and ensuring all forms were filed according to RIM Schedule. Also contacted Recruiter for external positions.
- Created and supported personnel files for all employees at the site and conduct regular file system audits to ensure legal compliance.
- SME for Genetec Security System for ordering/administering badges, running reports on access and ensuring all doors were working properly (sending cases if they were not).
- CSO for Records and Information Management, file archiving procedures for retention and recall of materials and files as needed.
- Scheduled and lead all aspects of new employee onboarding.
- Ordered and conducted random drug tests.
- Maintained postings for the site on the televisions in the break room using OnSignTV software and updating all Federal/State posters as needed.
- SME and backup for Convergence and LMS training portals. Set up and assign training, run reports, and send out emails to individuals and their supervisors about overdue training.
- Coordinated training courses for site to include setting up conference rooms, ordering supplies for the training and catering if needed, ensuring snacks and drinks were available.
- Receptionist duties to include, welcoming visitors/contractors, notifying their onsite contacts, distributing the mail, and answering the switchboard.
- Managed the contracts for mail machine and copiers.
- Ordered office supplies as needed.
- Performed administrative duties to the site.
- Managed employee onboarding processes to ensure compliance with company policies and procedures.
- Coordinated benefits administration and enrollment for all employees, maintaining accurate records.
- Facilitated employee relations initiatives, addressing concerns and promoting a positive workplace culture.
- Analyzed employee feedback to enhance retention strategies and overall job satisfaction metrics.
- Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
- Managed payroll and timekeeping to track hours and accurately pay employees.
- Maintained accurate employee records through diligent documentation of personal information, job history, performance evaluations, and other relevant data.
- Updated HR database with new employee information, changes in benefits, and other details.
- Answered employee inquiries regarding health benefits and 401k options.
- Managed employee leaves of absence, ensuring compliance with applicable laws and maintaining clear communication channels between employees and management.
- Managed benefits enrollment by answering questions and aiding employees with login details.
Human Resources Administrator
Buckeye Technologies LLC
11.2006 - 08.2013
- Created and supported personnel files for all employees at the site, including filing of new hire paperwork, benefit forms, change of status forms and all related employment forms; conduct regular file system audits to ensure legal compliance.
- Maintained time and attendance through Kronos WFM/WAM. Ensured correct paperwork was sent according to the information within the system and sent attendance warnings to Supervisors to review with Employees. Set a timeframe for the warning to be handed back in for completion after signatures of Supervisor and Employee.
- Help with the administration of Benefits and FMLA documentation.
- Managed file archiving procedures for retention and recall of materials and files as needed.
- Helped with recruitment process, setting up interviews, candidate testing, background, and medical check submission. Administered I9’s through E-Verify system.
- Coordinated training courses for site to include setting up conference rooms, ordering supplies for the training and catering if needed, ensuring snacks and drinks were available.
- Receptionist duties to include, welcoming visitors/contractors, notifying their onsite contacts, distributing the mail, and answering the switchboard.
- Managed and budgeted the contracts for mail machine and copiers.
- Maintained all postings for the site in the designated areas and updated Federal/State posters as needed.
- Ordered office supplies as needed.
- Performed administrative duties to the site.
- Assisted as back up for payroll.
Human Resources Assistant
Buckeye Technologies LLC
12.2005 - 11.2006
- Created and supported personnel files for all employees at the site, including filing of new hire paperwork, benefit forms, change of status forms and all related employment forms; conduct regular file system audits to ensure legal compliance.
- Help with the administration of Benefits and FMLA documentation.
- Managed file archiving procedures for retention and recall of materials and files as needed.
- Helped with recruitment process, setting up interviews, candidate testing, background, and medical check submission.
- Receptionist duties to include, welcoming visitors/contractors, notifying their onsite contacts, distributing the mail, and answering the switchboard.
- Ordered office supplies as needed.
- Performed administrative duties to the site.
- Staffmark
- Coordinated recruitment processes, including scheduling interviews and managing candidate communications.
- Assisted in onboarding new employees, ensuring compliance with company policies and procedures.
- Maintained employee records and HR databases to ensure accuracy and confidentiality.
- Supported payroll processing by verifying employee hours and attendance records.
- Facilitated training sessions for new hires, enhancing their understanding of company culture and expectations.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Answered and redirected incoming phone calls for office.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Organized new employee orientation schedules for new hires.
- Supported HR Manager in strategic planning sessions focused on organizational development and growth.
- Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Developed strong relationships with employees through consistent communication and support, leading to increased retention rates.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Maintained compliance with federal and state labor laws by conducting regular audits of HR practices and documentation.
- Organized company-wide events for team building purposes, boosting overall morale among employees.
- Managed confidential employee records, safeguarding personal and professional information.
- Supported development of performance management systems, aligning employee objectives with company goals.
- Enhanced internal communication with development of monthly newsletter, highlighting team achievements and HR updates.
- Coordinated with external recruiters to fill vacancies efficiently, aligning talent acquisition with organizational needs.
- Provided HR policy guidance and interpretation to employees and management, ensuring consistent application.
- Assisted in creation of training and development programs, addressing skill gaps and promoting career growth.
- Responded to employee inquiries regarding benefits and other HR topics.
- Updated and maintained employee attendance records.
- Scheduled and coordinated interviews between hiring managers and potential candidates.
- Helped employees register for benefits programs using online portals.
- Set up orientations and initial training for new employees.
- Participated in job fairs to recruit new talent.
- Aided staff with employee performance review paperwork and documentation.
- Assisted with creating employee handbooks and manuals.
Education
AS - Business Administration/Human Resources Management
Gaston College
08-2015
Skills
- Strong computer skills and data management applications
- Intermediate-Advance Excel Skills
- Strong listening skills and the ability to relate to employees and understand their needs
- Customer service
- Data entry
- Computer skills
- Office administration
- Administrative support
- File organization
- Microsoft Excel
- Microsoft outlook
- Computer proficiency
- Clerical support
- Documentation and recordkeeping
- Office management
- Professional communication
- Scheduling and calendar management
- Dedicated team player
- Excel spreadsheets
- Records management
- Meticulous attention to detail
- Multi-line phone systems
- Tech-Savvy
- Confidential document control
- Bookkeeping
- Attendance record management
- Employee timesheet processing
- Training and coaching
- Quality assurance
- Program files maintenance
- Accounting support
- Inventory systems
- Office equipment maintenance
- Team bonding
Certification
OSHA 30-Hour – Gaston College 2017
Timeline
Administrative Assistant
Elite Accounting & Payroll Inc.
04.2022 - Current
Stores Associate
Georgia-Pacific
05.2021 - 08.2021
Human Resources Administrator
Georgia-Pacific
08.2013 - 05.2021
Human Resources Administrator
Buckeye Technologies LLC
11.2006 - 08.2013
Human Resources Assistant
Buckeye Technologies LLC
12.2005 - 11.2006
AS - Business Administration/Human Resources Management
Gaston College
Pending Certificates
- Ultimate Human Resources: HR Generalist Course with Payroll – Udemy
- HR Analytics using MS Excel for Human Resources Management - Udemy