Liz Beth Ramirez
Midland,TX
Summary
Service-oriented professional with over 7 years of experience in administrative and customer service roles. Demonstrates expertise in time management, organization, and effective communication. Proficient in database and office management, with a focus on accounts receivable and payable, as well as daily administrative tasks. Bilingual in Spanish and English, enhancing customer interactions and support.
Overview
12
12
years of professional experience
Work History
Sr. Project Admin Electrical & Utility
C&G Energy Services
Midland, TX
01.2021 - Current
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Worked with cross-functional teams to achieve goals.
- Prepared and processed invoices for timely payment and record-keeping.
- Assisted in monthly account reconciliations to ensure accuracy.
- Maintained financial filing systems for easy document retrieval.
- Supported audit processes by organizing documentation and reports.
- Handled vendor inquiries regarding billing and payments efficiently.
- Assisted with accounts receivable activities such as invoicing, collections, and deposits.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Assisted in the preparation of monthly financial statements and reports.
- Answered questions from customers regarding their billing or payment status.
- Assisted with payroll processing by entering employee hours into the system.
- Provided support to upper management with special projects related to finance or accounting processes.
- Researched discrepancies between invoices, purchase orders, packing slips.
- Managed accounts receivable aging reports and identified overdue accounts.
- Processed customer invoices and ensured timely billing compliance.
- Communicated with clients to resolve discrepancies in billing statements.
- Maintained accurate records of customer transactions in accounting system.
- Collaborated with sales team to address payment-related inquiries efficiently.
- Assisted in month-end closing processes by preparing account reconciliations.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Maintained accurate records of accounts receivable and payable transactions.
- Entered, posted and scanned accounts receivable documents into accounting software.
- Reached out to vendors and customers to resolve account problems.
- Implemented program to create daily spreadsheets and streamline financial reporting.
- Worked closely with internal teams to resolve customer billing and payment issues.
- Verified accuracy of invoices and account balances.
- Kept accounts receivable tracking database current with relevant client information, collection, and billing progress and program changes.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Processed vendor invoices accurately and timely for payment approval.
- Reconciled vendor statements to identify discrepancies and resolve issues.
- Managed relationships with vendors to facilitate effective communication and support.
- Assisted in preparing monthly financial reports for management review.
- Supported audits by providing necessary documentation and transaction details.
- Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Handled high-volume invoice processing with minimal supervision.
- Reviewed employee expense reports for compliance with company policy guidelines.
- Compiled, coded and submitted weekly invoices to accounting for payment.
- Coordinated with HR to resolve payroll discrepancies and employee inquiries.
- Assisted in implementing new payroll systems and software upgrades.
- Reviewed timekeeping data for completeness and verified hours worked.
- Maintained confidentiality of sensitive employee information and payroll records.
- Trained new staff on payroll procedures and system usage best practices.
- Generated reports on payroll expenses for management review and analysis.
- Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
- Managed electronic timekeeping systems or manually collected and reviewed timesheets.
- Verified employee hours worked against timesheets provided by supervisors.
- Managed scheduling and calendar organization for executives and team members.
- Assisted in preparing reports and presentations for internal meetings.
- Handled incoming communications, directing inquiries to appropriate personnel.
- Supported onboarding processes by organizing training materials and sessions.
- Developed filing systems to ensure easy access to important documents.
- Facilitated travel arrangements and itineraries for staff and visitors.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Answered questions from customers regarding products and services offered by the company.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
Office/Warehouse Manager
East Texas Oilfield Supply
07.2021 - 12.2021
- Performed weekly billing and payroll reports for the VP.
- Made employment decisions and set performance standards.
- Managed orders submitted by clients. Pulled items, and prepared them for delivery.
- Managed warehouse inventory.
- Create an invoice for supplies requested for a stamp and signature from the company man.
- Assign drivers to routes, and load them with supplies, invoices, and directions for delivery.
- Create supplies and equipment billing binders for record-keeping.
- Operate the skid steer to unload and load trucks.
- Create purchase orders.
- Maintain the Vice President’s schedule for meetings and interviews.
- Coordinate with vendors and suppliers on reorders and items needed for routes
Administrative Assistant
Lone Star I&E Corporation
12.2017 - 06.2021
- Developed, maintained, and managed distribution lists and calendars using MS Outlook
- Coordinated meeting arrangements, kept meeting minutes, and tracked action items
- Maintained administrative records and documents pertaining to accounts
- Researched and gathered data for reporting purposes
- Assisted suppliers with inquires pertaining to invoices and subsequent payments
- Worked flexible hours, including nights and weekends
- Scheduled meetings and appointments and managed travel itineraries
- Filed and maintained written records along with crafting electronic copies for records.
- Tracked, printed, and prepared invoices for mailing
- Served as liaison between employees and payroll officers
- Prepared monthly state claim form for reimbursement
Technician Assistant
Nava Control Solutions
03.2016 - 09.2017
- Tasked with troubleshooting issues in primary and secondary systems
- Performed periodic checks of tool and instrument inventory
- Obtained full working knowledge and understanding of pipeline operations
- Kept records of assignments and produced work reports
- Performed maintenance on troubleshooting equipment
- Participated in annual three-week staff orientation and training
- Design of HMI programs for control panels and design programming of PLCs for locations
- Managed payroll for all employees
- Invoicing and entering invoices to Occidental portal for payments.
Administrative Manager
L.F.K Metal Buildings
01.2014 - 02.2016
- Tasked with managing all HR, AP, and AR activities throughout the company
- Produced weekly billing and payroll reports
- Made employment decisions and set performance standards
- Prepared and entered purchase orders, standard invoices, check requests and credits
- Performed research of outstanding invoice payments
- Maintained up-to-date billing system by processing billings, posting collections, and reporting on activity
- Maintained records of invoices, debit, and credit memorandum
Education
High School Diploma -
Lee Senior High School
05.2011
Skills
- Well-versed in Vista, QuickBooks, Microsoft Office, OpenInvoice, and SAP
- Excellent communication skills, both written and verbal
- Bilingual
- Works well in fast-paced, high-demand environments
- Efficient and productive at multitasking, and juggling multiple assignments at once
- Invoice processing
- Purchase order creation
- Account reconciliation
- Problem solving
- Employee training on procedures and software system
- Attention to detail
- Time management
- Effective communication
- Cross-functional teamwork
- Accounting operations
- Payroll administration
- Accounts reconciliation
- Financial reporting
- Data entry accuracy
- Process improvement
- Accounts payable
- Statement reviewing
- Auditing procedures
- Report preparation
- Recordkeeping skills
- Accounts receivable
- Discrepancy research
- Month-end documentation
- Purchase orders
- Microsoft Excel
- Billing processing
- Financial reconciliation
- Event coordination
- Travel coordination
- Spreadsheet management
- Database administration
References
- Mandy Munoz, Executive Assistant, Mandy.munoz@lonestarcorporation.com, (432) 231-9373, Lone Star I&E Corporation
- Hil Fradenburg, Business Development Manager, (432)236-6388, C&G Energy Services
- Michael Nichols, Utility General Manager, (432) 266-8055, C&G Energy Services
- Felipe Ramirez, Owner, Jcfelipe92@gmail.com, (432) 664-0608, L.F.K Metal Buildings
- Rocio Velasquez, Accounts Payable, Velasquez.rocio.n@gmail.com, (432) 250-7355, Ramos Trucking
- Kassandra Lujan, Office Manager, Kassandra.ramirez96@yahoo.com, (432) 631-4834, Los Oilfield Services
- Veronica Porras, Warehouse Associate, Veroporras1977@gmail.com, (432) 312-4120, East Texas Oilfield Supply
- Ruby Tarin, Rental Admin, (432) 559-2156, C&G Energy Services
Timeline
Office/Warehouse Manager
East Texas Oilfield Supply
07.2021 - 12.2021
Sr. Project Admin Electrical & Utility
C&G Energy Services
01.2021 - Current
Administrative Assistant
Lone Star I&E Corporation
12.2017 - 06.2021
Technician Assistant
Nava Control Solutions
03.2016 - 09.2017
Administrative Manager
L.F.K Metal Buildings
01.2014 - 02.2016
High School Diploma -
Lee Senior High School