Darlene Wynn
San Antonio,TX
Summary
Results-driven Accounts Payable Specialist proficient in managing the complete accounts payable cycle. Notable achievements include a 99.8% on-time payment rate and a 20% decrease in payment errors, underscoring a commitment to financial accuracy and operational efficiency. Strong collaborator with a focus on continuous improvement and vendor relationship management.
Overview
16
16
years of professional experience
Work History
Accounts Payable Specialist
iHeart Media Corporate HQ - Contract KFORCE
01.2026 - 04.2026
- Reconciled an average of 100-200 invoices/wires per day increasing efficiency and on-time payment rate by 99.8%
- Quality checked scanned invoices and wires to ensure accuracy and completeness
- Balancing daily wires against current wire report and bank ACH reports to zero using Excel and pivot tables
- Successfully took initiatives to use data entry and reconciliation skills to reduce payment errors
- Identifying variances and errors to be corrected daily or cleared
Accounts Payable Specialist
Nexus Enterprises - Contract Addison Grp
06.2025 - 11.2025
- Review, code and process vendor invoices through Sage ensuring accuracy and approval compliance
- Prepare and process weekly payment runs via (ACH, Wires, Checks)
- Maintain vendor records W-9 documentation and resolve invoice/payment discrepancies
- Reconcile accounts payable transactions and vendor statements monthly
- Assist in audits by preparing documentation and responding to inquiries
- Participate in process improvement and system efficiency initiatives
Accounts Payable Clerk III
Zachry Group - Contract SystemOne
10.2024 - 02.2025
- Full-cycle accounts payable process for multiple job sites
- Matching invoices, receivers and purchase orders in Oracle
- Obtain invoice approval, lien waivers and letters of credit
- Verification of approved insurance bonds
- Reply to assigned queries efficiently and communicate in a timely manner
- Develop and maintain positive working relationships with suppliers, procurement, job sites and project management
- Maintain Invoice Transaction Log
Freight Recon-A/P Specialist
Republic National Distributing Co.
09.2021 - 10.2024
- Freight Reconciliation Invoice Processor for (22) Divisions. Processed and managed a high volume of freight discrepancies
- Performs daily reconciliations of rejected invoices from third party billing processing provider’s portal
- Review daily invoices ensuring billing activity is booked to correct GL accounts and split appropriately while maintaining pending logs detailed status for accounting purposes and timeliness
- Collaborated with procurement and receiving departments, resolving discrepancies in purchase orders for smoother invoice transactions.
- Identified freight deficiencies and provide guidance to prevent future billing errors achieving a 20% reduction in payment errors over 6 months.
- Research all exceptions for payment and ensure payment per terms of invoice/contract
- Reconciled all monthly statements. Responded to vendor and client inquiries
Accounts Payable Specialist
The RK Group - Contract Addison Grp
06.2021 - 07.2021
- Processed vendor invoices using automated systems for efficient payment management.
- Reconciled monthly statements to ensure accurate account balances and records.
- Managed payment schedules to ensure timely disbursements across departments.
- Collaborated with cross-functional teams to resolve payment discrepancies quickly.
- Prepared checks for mailing and facilitated electronic payment processing.
Accounts Payable Specialist
Dawson Enterprises - Contract Addison Grp
09.2020 - 04.2021
- Executed 2-way match and validated construction invoices prior to entry.
- Processed vendor invoices using automated systems for efficient payment management.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Reconciled monthly statements to ensure accurate account balances and records.
- Collaborated with cross-functional teams to resolve payment discrepancies quickly.
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
AP Clerk
Toyoda Gosei Texas, LLC.
07.2019 - 05.2020
- Properly coded invoices, verified contractual compliance and submitted for approval
- Processed pre-approved freight and blanket order invoices
- Performed 3-way/2-way invoice matches, processed utilities, and non-PO invoices
- Distributed mail and printed emailed invoices
- Processed monthly journal entries and accruals
- Identified and outlined all capital and project expenditures for EOM project costs
- Researched and responded to vendor and internal client inquiries
Document Validation Specialist
Sirius Computer - Contract KFORCE
03.2019 - 05.2019
- Validated salaries and bonus plans were correct prior to final approval and print.
Accounts Payable Specialist
Black Brush Oil & Gas - Contract True North
05.2018 - 02.2019
- Organized, categorized, and processed accounts payable mail into appropriate workflow queues.
- Coordinated with internal departments to secure timely invoice approvals.
- Investigated discrepancies among purchase orders, receiving documents, and vendor invoices.
- Processed vendor invoices using automated systems for efficient payment management.
Reconciliation Specialist
Catholic Charities - Contract Robert Half
02.2018 - 04.2018
- Executed GL reconciliation and transitioned to updated version of Sage Intacct.
- Processed daily financial transactions across multiple programs and services.
- Investigated and resolved financial discrepancies promptly, ensuring accuracy.
Accounts Payable Specialist
Miner Corp - Contract Creative Financial Staffing
11.2017 - 12.2017
- Analyzed invoice shortages and purchase order discrepancies to identify root causes.
- Managed past due invoices across multiple regions to guarantee prompt resolution.
AP Specialist
Elbit Systems of America dba M7 Aerospace
04.2016 - 10.2017
- Processed multiple invoices requiring 3-way/2-way matching
- Prepared mail, stamping, scanning and verifying before submitting to the AP department
- Performed invoices receipt matching, obtained approval and reconciled PO discrepancies
- Processed weekly payments to vendors via: check, ACH or Wire
- Responded to vendor and internal inquiries within 24-48 hours
- Processed month-end journal entries or accruals
- Developed processes and procedures for PO’s, Non-PO and monthly expense reconciliation
- Managed process for emailed invoices for all vendor types
- Partnered with the purchasing department to clear hold items and to process 1099
- Assisted A/R Specialist by posting payments, reconciling accounts, conducting weekly bank deposits and billing
Business Process Analyst III
Goodman Networks
05.2010 - 04.2016
- Promoted to Order Management Manager-AP position within first year
- Sustained 98% timeliness in market regions by entering 4300 invoices totaling $33M in one month
- Participated in internal audit of new vendor invoice process, achieving zero non-conformances.
- Collaborated with cross-functional teams to enhance operational efficiency.
- Provided on-site training and webinars for GNTRAC
- Managed employees on the AP Invoice Processing Team, multiple regions: (NTX/STX, AROK, PNW, MOKA)
- Developed process documentation and standard operating procedures for projects.
- Conducted in-person and online training for Project Managers, Construction Managers, and Vendors.
- Validated and processed vendor invoice packets while entering information into Oracle for receipt
- Coordinated, maintained, and distributed construction subcontractor SharePoint files.
- Collaborated with project and construction managers to oversee project true-ups and vendor inquiries.
Education
Microsoft Certified Professional -
Microsoft Technology Associate
11-2015
Accounts Payable Specialist Certification -
01-2007
Skills
- Microsoft Office Suite
- SharePoint
- GAAP principles
- Sarbanes-Oxley compliance
- Oracle ERP
- SAP solutions
- Sage Intacct
- OpenInvoice management
- Microsoft Dynamics CRM
- QuickBooks accounting
- Salesforce platform
- Invoice reconciliation
- Vendor management strategies
- Payment processing systems
- Compliance adherence practices
- Data entry accuracy
- Problem resolution skills
- Statement reconciliation processes
- Invoice processing efficiency
References
Available upon request
Timeline
Accounts Payable Specialist
iHeart Media Corporate HQ - Contract KFORCE
01.2026 - 04.2026
Accounts Payable Specialist
Nexus Enterprises - Contract Addison Grp
06.2025 - 11.2025
Accounts Payable Clerk III
Zachry Group - Contract SystemOne
10.2024 - 02.2025
Freight Recon-A/P Specialist
Republic National Distributing Co.
09.2021 - 10.2024
Accounts Payable Specialist
The RK Group - Contract Addison Grp
06.2021 - 07.2021
Accounts Payable Specialist
Dawson Enterprises - Contract Addison Grp
09.2020 - 04.2021
AP Clerk
Toyoda Gosei Texas, LLC.
07.2019 - 05.2020
Document Validation Specialist
Sirius Computer - Contract KFORCE
03.2019 - 05.2019
Accounts Payable Specialist
Black Brush Oil & Gas - Contract True North
05.2018 - 02.2019
Reconciliation Specialist
Catholic Charities - Contract Robert Half
02.2018 - 04.2018
Accounts Payable Specialist
Miner Corp - Contract Creative Financial Staffing
11.2017 - 12.2017
AP Specialist
Elbit Systems of America dba M7 Aerospace
04.2016 - 10.2017
Business Process Analyst III
Goodman Networks
05.2010 - 04.2016
Microsoft Certified Professional -
Microsoft Technology Associate