LOREAN LORIE MOORE
STUART,IOWA
Summary
Attentive Bookkeeper with 30+ years’ experience maintaining strict organization, managing accounts and payroll. I strive to maximize business profitability while building strong relationships with owners, vendors and clients.
Overview
31
31
years of professional experience
Work History
Office Manager
Soper Automotive Repair LLC
Windsor Heights, IA
01.2022 - Current
- Open shop tasks, including lights, alarms, money drawer, locked cabinets, prepare coffee.
- Clean restroom, sweep floor and empty trash to make sales room presentable,
- Assist with daily huddle input and plan for the day.
- Assist with phone calls, customers, intake of vehicles, transport as needed.
- Parts, customer or vehicle pick up when needed.
- Count money drawer, secure file cabinets/drawers and systems.
- Monitor emails for W9 inquiries, COI requests, and any billing that needs to be addressed.
- Complete Quickbooks entries for repair orders processed the day before from an RO writing program making sure all entries match including accounts receivable charges and payments, sales tax matched through both programs.
- Monitor payments made by credit cards, checks and cash.
- Pay vendors and monitor invoices that come in through out the month.
- Monitor bank checking and savings accounts.
- Monitor credit card charges, match credit returns and pay charges with bank accounts.
- Calculate payroll and communicate with processor.
- Monthly sales tax and quarterly business tax calculations communicating with CPA.
- Monitor employee files with HR system for updates and compliance. Including employee training requirements.
- Assist owners with employee documentation for attendance, discipline, compliance, etc.
- Communicate with owners with employee benefits and managements.
- Business insurance and vehicle tag/registrations monitoring. Order tags when needed.
- Maintain compliance permits for fire extinguishers, biennial reports, air quality, etc.
- Monitor time cards, technician production reports.
- Communicate with owners on technician report, P & l, balance sheet.
- File and organize paper and computer document.
- Assist with service advisor/front office roles as needed.
- Monitor parts returns and inventory, updating costs with any changes needed.
- Notarize forms when needed.
- Make deposits to bank once or twice weekly.
- Work with Soper Investment Properties receiving rent, invoicing, and receipts. Track rent roll/ledger for each tenant.
- Communicate with owner any delinquencies and late payments.
- Update maintenance records with any repairs and associated costs.
- Monitor and update P & L.
- Pay property taxes biannually. Keep biennial reports updated.
- Initiate home warranty service requests and coordinate repairs as needed.
- Assist with tenant communications by creating letters and documents.
- Filing and organizing tenant /property documents.
- Tenant turnover: assist with tracking/documenting damages and repairs. Create invoices for services, preparing security deposit statements. Tracking subcontractors and paying for services.
- Assist CPA with 1099 for subcontractors.
- Track city inspection and pay invoices.
- Soper Investment Properties Commercial: As with the above information, monitoring and tracking scheduled maintenance.
- Monitor lease and update owners of lease ending.
- Ensure commercial tenants receive rent invoice prior to due date and rent receipt after payment received.
- Prepare yearly monthly and yearly rent reconciliations. Pay any utilities associated with owners.
- Monitor and update P & L statement.
- Trucking(dump truck): trucking invoicing, vehicle registration/tags/permits, Fill and sign W9. Fill COI requests.
- Figure dump truck services, scan hauling material tickets and email billing.
- Track fuel, maintenance, repairs and parts.
Office Manager
HIGGINS PLAZA SERVICE, INC.
Urbandale, Iowa
02.1996 - 12.2021
- Continued with bookkeeping duties
- Correspond with insurance representatives, CPA, and corporate lawyer
- Handled all audits for insurance, branding, DNR and several others
- Telephone and in person contact with clients and vendors
- Maintain computers and printers, negotiated contract for service
- Created and maintained relationships with vendors for office supplies and station supplies
- Responsible for company email communications
- Handled all incoming and outgoing mail
- Processed and trained new employees on company policies and Mitchell program
- Previous collector toys and fuel related experience
Bookkeeper
HIGGINS PLAZA SERVICE, INC.
Urbandale, Iowa
08.1995 - 02.1996
- BOOKKEEPING: General ledger-wholesale and retail; Payroll-salary, hourly and commission; Accounts Receivable; Accounts Payable; Month end reports; Year-end reports, Fiscal end reports, Process federal payments-weekly, Monthly sales tax report, audits.
- CUSTOMER SERVICE: Telephone and in person correspondence with customers, representatives with parts and supply companies, scheduling jobs for mechanics and service technicians, contact warranty companies; process payments-cash, checks, credit card; assist mechanics.
Cashier
HIGGINS PLAZA SERVICE, INC.
Urbandale, Iowa
04.1995 - 08.1995
- Process weekly payroll
- Manage and collect account receivables and payable
- Complete EFTPS Report, advise sales tax reports
Education
Intro to Accounting - Accounting 101
Des Moines Area Community College
Ankeny, Iowa01.1996
Skills
- Experienced in Microsoft Word and Excel
- Experienced with QuickBooks Online
- Work proficiently with owners, independently and with others
Timeline
Office Manager
Soper Automotive Repair LLC
01.2022 - Current
Office Manager
HIGGINS PLAZA SERVICE, INC.
02.1996 - 12.2021
Bookkeeper
HIGGINS PLAZA SERVICE, INC.
08.1995 - 02.1996
Cashier
HIGGINS PLAZA SERVICE, INC.
04.1995 - 08.1995
Intro to Accounting - Accounting 101
Des Moines Area Community College