Lorraine Belt Dolan
North Las Vegas,NV
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
24
24
years of professional experience
Work History
Administrative Assistant 3
State Of Nevada Aging And Disability Services
02.2018 - Current
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Administrative Assistant 2
Nevada Department Of Corrections
06.2016 - 02.2018
- Scheduled office meetings and client appointments for staff teams.
- Executed record filing system to improve document organization and management.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Coached new employees on administrative procedures, company policies and performance standards.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Organized weekly staff meetings and logged minutes for corporate records.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Accounts Payable Specialist
PABCO Gypsum
08.1999 - 06.2013
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Assessed data and information to verify entry, calculation and billing code accuracy.
- Reported financial data and updated financial records in ledgers and journals.
- Used advanced software skills to produce high-quality documents, reports and presentations.
- Entered figures using 10-key calculator to compute data quickly.
- Input Production data and produced reports using Excel.
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
Education
High School Diploma -
East Bakersfield High School
Bakersfield, CA06.1991
Skills
- Records Management Systems
- Business Writing
- Data Entry Documentation
- 10-Key Proficiency
- PC Proficiency
- Meeting Minutes
- Report Analysis
- Document Retrieval
- Travel Administration
- Advanced MS Office Suite Knowledge
- Customer and Client Relations
- Internal Communications
Timeline
Administrative Assistant 3
State Of Nevada Aging And Disability Services
02.2018 - Current
Administrative Assistant 2
Nevada Department Of Corrections
06.2016 - 02.2018
Accounts Payable Specialist
PABCO Gypsum
08.1999 - 06.2013
High School Diploma -
East Bakersfield High School
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