Luis Silva

• - Assisted Vistacon II LLC executives with calendar management, meeting coordination, and travel scheduling.
• - Prepared meeting agendas, reports, and briefing packets for Vistacon II LLC executive sessions.
• - Coordinated follow-up tasks, deadlines, and communication across Vistacon II LLC departments to ensure alignment and timely execution.
• - Monitored invoices, purchase requests, and office records for Vistacon II LLC operations.
• Drafted professional emails, memos, and letters on behalf of Vistacon II LLC executives.
• Maintained confidential files, contact lists, and administrative systems for Vistacon II LLC.
• Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
• Ensured timely management of daily invoices, reports, and proposals to maintain operational efficiency.
• Streamlined coordination of meeting and work schedules for staff teams and executives to improve productivity.
• Scheduled appointments for executives with external parties such as vendors or suppliers.
• Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
• Tackled and addressed top-level, high-priority issues with professional administrative discretion.
• Ensured that all relevant paperwork was completed accurately prior to submission for approval.
• Assisted in developing policies and procedures pertaining to office administration matters.
• Managed and tracked expenses to meet company budget requirements.
• Oversaw inventory control processes ensuring availability of supplies at all times.
• Followed proper accounting and bookkeeping procedures to support audits.
• Leveraged word processing software to create proposals, letters and memos.
• Facilitated communication processes between senior management and staff to enhance collaboration and operational effectiveness.
• Facilitated communication between different departments within the organization.
• Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
• Took detailed notes in meetings and disseminated information afterward.
• Executed special projects and objectives assigned by executive team and board members to support strategic initiatives.
• Researched and prepared information for presentations to high-level executives.
• Updated and implemented administrative and executive support policy changes and monitored effects.

• Coordinated marketing initiatives to enhance campaign execution
• Facilitated marketing and public relations activities during events to boost audience engagement
• Directed marketing efforts to enhance brand visibility
• Managed administrative tasks to streamline office operations
• Delivered documents between departments to ensure timely communication
• Assisted the Professional Engineer with project bid proposals and submissions, project completion reports, project estimation, project management, assisted in meetings and project conferences.
• Assisted the main accountant with the company payroll, pay requests, the writing of contracts and change orders, and project cost analysis

• Scheduled patient appointments and managed daily medical office calendars.
• Greeted patients and prepared front desk paperwork for visits.
• Answered phone calls and routed messages for physician and staff.
• Organized and filed medical and clerical documents for improved accessibility
• Supported accounts, operations, legal, and communication functions to enhance office workflow

• Escorted and assisted Mr. Ruben Ortiz in the courtrooms during pre-trial hearings, trial hearings and Judge Magistrate hearings
• Assisted clients at the courthouse for pre-trial hearings, trial hearings, and Judge Magistrate hearings
• Managed and organized critical documents for Mr. Ortiz and clients during pre-trial, trial, and Judge Magistrate hearings
• Facilitated communication and relationship-building for Mr. Ortiz with clients, colleagues, and elected officials
• Transported important documents to ensure smooth workflow
• Reception and processing of tickets and citations from clients
• Executed clerical tasks to support efficient office operations

• Received, processed, and filed official county documents to ensure compliance with regulations.
• Prepared marriage licenses, birth certificates, and death certificates for record-keeping.
• Executed clerical tasks to support efficient office operations.
• Delivered and stored boxes to and from the County Archives

GPA: 3.0