MADELINE ROSA
The Bronx,NY
Work Preference
Summary
With over 15 years of experience as a legal professional, I look to obtain a challenging position in a dynamic organization where I can utilize my administrative and legal skills. I am a professional with strong background in legal support, equipped to handle a variety of tasks in fast-paced environment. I provide comprehensive support to attorneys. Skilled in document management and preparation ensuring accuracy and compliance and valued for reliability and flexibility. Known for adaptability and always focused on achieving results and meeting deadlines. Capable of managing legal documentation, strong organizational skills and proactive approach to problem-solving. Team-oriented and results-driven, always adapting to meet shifting priorities.
Overview
15
15
years of professional experience
2
2
Certification
Work History
Paralegal (Temp)
AG Law, NY, NY
NY, NY
12.2025 - 02.2026
- Assisted trust and estates attorney with surrogate matters.
- Drafted, proofread and edited correspondence, such as letters and bond applications.
- Organized and maintained all documents and files, as well as utilized document management systems to streamline filing processes and improve retrieval efficiency.
- Managed attorney's calendar scheduling all appointments, court appearances and deadlines using Time Matters software.
- Maintained and updated organized client contact information and coordinated communication between clients and attorney.
- Conferred with clients and other involved parties to gather and track case information, and relay pertinent information to attorney.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
- Answered and screened all incoming calls, took messages, made copies, scanned documents, reviewed incoming mail and processed outgoing mail using USPS and Fed Ex.
Home Care Provider
Self-employeed
Bronx, NY
04.2017 - 12.2025
- Provided personalized care plans tailored to individual client needs and preferences.
- Assisted client with daily living activities; housekeeping, dressing, grooming feeding needs, and daily chores enhancing their overall quality of life, as well as helping to overcome and adapt to mobility restrictions.
- Provided mobility assistance such as walking and regular exercising and monitored progress and documented patient health status changes to keep care team updated.
- Documented vital statistics and coordinated with health care providers.
- Coordinated transportation, scheduled medical appointments, coordinating with healthcare professionals to ensure timely access to necessary services.
- Assisted patient with errands and purchasing supplies.
- Provided compassionate and attentive emotional support during challenging times, helping patients cope with illness related stressors more effectively.
- Enhanced patient comfort by providing care tailored to individual needs and administered medications in accordance with doctor's instructions.
- Assisted with end-of-life care.
Deposition Coordinator/Case Manager
Fogelgaren Forman & Bergman, LLP, NY, NY
NY, NY
12.2014 - 03.2017
- Contacted claimants, treating doctors and opposing counsels to obtain dates to schedule depositions and coordinated all depositions specified by the WCB to occur by assigned deadlines.
- Scheduled appointments for new and existing clients and analyzed scheduling conflicts and implemented solutions to enhance workflow efficiency.
- Generated, processed and served Notice of Depositions to all parties (Workers’ Compensation Board, doctor’s office, opposing counsel, insurance carrier and client).
- Managed communications quickly and proactively with all parties (clients, opposing counsel, insurance carriers, the workers’ compensation board and court reporting companies) via telephone, email or facsimile.
- Performed research on WCB E-Case website in order to provide the most accurate and up to date information to client's inquiries.
- Acted as liaison in communicating with Spanish-speaking clients.
Legal Assistant/Receptionist (Intern)
NYC Department of Citywide Administrative Services, New York, NY
New York, NY
03.2014 - 12.2014
- Assisted attorneys in the NYC General Counsel’s office (Manhattan Borough President’s office) with real estate matters by editing & proofreading legal contracts, documents and correspondence.
- Answered telephone, took messages, maintained filing system, made copies, scanned, emailed and faxed documents as needed.
- Ordered office supplies for the department and performed general office duties.
Voice Writing Court Reporter
Law Office of Sergio Villaverde, New York, NY
New York, NY
08.2011 - 07.2014
- Record proceedings of depositions accurately using steno-mask reporting method; identify participants by name to facilitate recordings; ensure that evidence is properly introduced & marked as an exhibit; read back any statements made by witnesses & participants during real time verbatim session when requested.
- Proficient in transcription of proceedings of depositions.
- Prepare and distribute transcripts.
Voice Writing Court Reporter/Transcriptionist
Lex Reporting Service, New York, NY
New York, NY
08.2011 - 08.2013
- Record proceedings of depositions, 50 H Hearings, EUO’s & conferences accurately using steno-mask reporting method; identify participants by name to facilitate recordings; ensure that evidence has been properly introduced & marked as an exhibit; read back any statements made by witnesses & participants during real time verbatim session when requested.
- Proficient in transcription of proceedings of depositions, EUOs, 50=H hearings and conferences.
- Pepare and distribute transcripts.
Transcriptionist
Camelion Group, LTD., Philadelphia, PA
Philadelphia, PA
06.2011 - 06.2013
- Transcribe audio wave files of proceedings of court trials, hearings, depositions, EUOs and conferences accurately.
- Produce impeccable transcripts.
Executive Assistant
Roberts & Holland, LLP, New York, NY
New York, NY
06.2007 - 06.2008
- Assisted senior partner by processing all NY Federal and State tax forms accurately.
- Processed attorney's billable time weekly via Rainmaker Practice Management program.
- Answered telephone, took messages and maintained telephone call, visitor’s and daily work log.
- Performed conflict checks, prepared and processed monthly invoices, expense reports and coordinated food orders for partner’s meetings.
Legal Secretary
Law Office of Jose Carrion, P.A., Orlando, FL
Orlando, FL
08.2004 - 03.2007
- Assisted attorney with workers’ compensation & social security matters.
- Drafted, processed and served all correspondence and legal documents, such as NOA’s, PFB, RTP, responses, and all notices (deposition, motion hearing, merit hearing, mediation, cancellations, substituting mandatory state mediations for private mediations) all motions (Motion to Compel Production, Motions to Waive Time & Order, Motions to Continue & Order, etc...).
- Coordinated scheduling of new and existing client meetings, depositions and court appearances.
- Met and greeted all clients, screen incoming telephone calls, took messages, made copies, faxed documents, maintained client files
Legal Secretary
Greenspan & Greenspan, White Plains, NY
White Plains, NY
01.2003 - 04.2004
- Executive assistant to partner in all stages of personal injury matters, as well as all administrative duties.
- Drafted (from dictaphone), processed and served all legal documents, such as RJIs, NOAs, Summons & Complaints, all discovery demands, pleadings; Subpoenas, Response to Combined Demands, Verified Bill of Particulars, Plaintiff’s Demand for Bill of Particulars as to Affirmative Defenses, Interrogatories, Notes of Issues, Affidavits, Verifications, Order to Show Cause, Memorandums of Law, Motions, Affirmations in Support, Releases, Stipulations, Orders, etc...
- File all legal documents with the US Court of Westchester County in White Plains, NY, purchase Index numbers and served documents to all parties.
- Met and greeted all existing and new clients and acted as liaison in communicating with Spanish-speaking clients.
- Screened all incoming calls, took messages, made copies, faxed documents and maintained filing system.
Receptionist/Paralegal Assistant
Beckman, Millman & Sanders, LLP, NY, NY
NY, NY
06.1997 - 01.2003
- Managed front desk operations, ensuring efficient visitor check-in and appointment scheduling.
- Oversaw daily operations of reception area, ensuring professional appearance and kept the area clean and neat to give visitors positive first impression.
- Answered and screened incoming calls promptly and directed them to correct offices, and took messages. (Handled phone system of up to 20 lines.)
- Greeted incoming visitors and clients professionally and provided friendly, knowledgeable assistance and maintained visitor’s log.
- Received and processed all incoming mail and maintained packages log, also prepared outgoing mail (ex. Fed Ex, USPS).
- Processed attorney’s billable time, updated client files, ordered titles and payoff reports, processed lien searches and scheduled closings.
Education
Associate of Science - Criminal Justice
Monroe College
Bronx, NY06-2015
Certificate - Voice Writing Court Reporters
American Academy of Voice Writers
New York, NY 01.2011 - 06.2011
Certificate - Executive Legal Assistant
Katharine Gibbs School
New Y 09.2000 - 06.2001
Skills
- Proficient in MS office
- Calendar management
- Case management
- Notary public
Certification
- AAWV for Court Reporters, NY, NY Voice Writing Court Reporter June 2011
- Katharine Gibbs School, NY, NY Executive Legal Assistant June 2001
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Paralegal (Temp)
AG Law, NY, NY
12.2025 - 02.2026
Home Care Provider
Self-employeed
04.2017 - 12.2025
Deposition Coordinator/Case Manager
Fogelgaren Forman & Bergman, LLP, NY, NY
12.2014 - 03.2017
Legal Assistant/Receptionist (Intern)
NYC Department of Citywide Administrative Services, New York, NY
03.2014 - 12.2014
Voice Writing Court Reporter
Law Office of Sergio Villaverde, New York, NY
08.2011 - 07.2014
Voice Writing Court Reporter/Transcriptionist
Lex Reporting Service, New York, NY
08.2011 - 08.2013
Transcriptionist
Camelion Group, LTD., Philadelphia, PA
06.2011 - 06.2013
Certificate - Voice Writing Court Reporters
American Academy of Voice Writers
01.2011 - 06.2011
Executive Assistant
Roberts & Holland, LLP, New York, NY
06.2007 - 06.2008
Legal Secretary
Law Office of Jose Carrion, P.A., Orlando, FL
08.2004 - 03.2007
Legal Secretary
Greenspan & Greenspan, White Plains, NY
01.2003 - 04.2004
Certificate - Executive Legal Assistant
Katharine Gibbs School
09.2000 - 06.2001
Receptionist/Paralegal Assistant
Beckman, Millman & Sanders, LLP, NY, NY
06.1997 - 01.2003
Associate of Science - Criminal Justice
Monroe College