Malcolm Mallory
National Harbor,MD
Summary
Goal-oriented and attentive Contract Manager with successful background working on Cost and Fixed price type contracts. Delivers consistent and accurate guidance and successfully oversees contract amounts in excess of $750 Million. Detail-oriented in assessing contracts and mitigating risks. Provides executive support and team leadership to business operations. Recognized for exemplary customer service and team collaboration.
Overview
8
8
years of professional experience
Work History
Contract Manager
Amentum Services Inc.
Falls Church, VA
01.2022 - Current
- Provides lifecycle contract management of Amentum's contracts portfolio
- Provides expert advice to senior staff in regards pre-award, post award and contract closeout
- Cradle to grave support handling multiple bid opportunities, proposal work, negotiations, contract award and administration of the resultant contracts
- Manage a variety of federal contract sectors to include proposal preparation, contract negotiation, and administration of major contracts
- Monitors company performance for conformance to the original proposal and maintain continual reviews to ensure that all terms and conditions are met and that the contract is in accordance with legal requirements, customer specifications, and government regulations
- Prepare and disseminate information throughout the company regarding contract status, compliance, modification, deviation, negotiation, and termination
- Prepare special reports and analyses as required
- Lead and conducts proposal preparation, contract negotiation, and administration of major contracts
- Monitor company performance for conformance to original proposal and terms and conditions
- Serve as point of contact for customers both internal and external in regards to contractual matters
- Ensure compliance with Amentum company policies and procedure
- Ensure compliance with DCAA/DCMA
- Analyze and interpret federal government regulations including GSAR, FAR, DFARS, and other agency supplements and applies knowledge to perform sophisticated risk analysis for new and ongoing opportunities
- Review and negotiate terms and conditions of different types of contractual agreements - Nondisclosure, Teaming and Subcontract agreements to ensure compliance with established legal policies and standard
- Review/evaluate solicitations and provide proposal guidance support and assist in the preparation
- Advise management on contractual rights & obligations, and interprets terms and conditions
- Provide contract expertise to Operations Staff.
Contract Closeout Specialist
Avantus Federal
Washington, D.C.
07.2020 - 12.2021
- Provides expert advice to senior staff in contract closeout administration and delivers executive level management and oversight to the contract closeout process
- Reviews contracts for cradle-to-grave close out actions
- Reviews and confirms acceptance of contract goods and services
- Responds to internal and external questions related to close out actions
- Administratively resolves over/under runs, funding requirements and related close out needs
- Prepares contract closeout modifications and internal closeout packages, to include closeout letters, final vouchers, supplier release forms, final modifications and all other supporting documents for Contracting Officer's review and signature
- Reconciles contract funding obligations and expenditures with final voucher amounts and determines de-obligation amounts
- Works multiple projects simultaneously and adjust quickly to emerging priories on short noce
- Prepares contract files for archiving and facilitates the pickup of files to be shipped to their destination
- Pulls required financial contract data from client databases and reconciles unspent balances to ensure government funds are re-allocated for beter use
- Coordinates with multiple stakeholders (COR, Contracting Officer and Vendors) to ensure the contract closeout is conducted in a timely and efficient manner
- Works closely with Vendors to determine final invoices for reconciliation and ensuring that all payments are processed and accounted for on the vendors end.
Program/Financial Analyst
XPD Analytics
Arlington, Virginia
01.2019 - 07.2020
- Provides project management, business financial management and administrative support to federal research and development agencies
- Prepares funding documents and procurement packages in the Defense Agencies Site (PRs, MIPRs, MOUs, MOA,) for performer contracts resulting from Broad Agency Announcements (BAAs) and other solicitations
- Monitors and reports program commitments, obligations, expenditures, contract performance, and program status execution to include program milestones, schedule, and cost
- Assists in the evaluation of program execution and assesses the impact of developing trends and issues using appropriate methodologies to determine if the program is proceeding within available resources and remaining consistent with outlined goals over the program lifecycle
- Prepares quarterly review documentation for the Assistant Director Program Management (ADPM)
- Manages the entire BAA source selecon process from coordinating industry day, hosting conflict of interest meetings, consolidating government reviewer evaluations and subject mater expert (SME) worksheets
- Assists in the development of the Scientific Review Official (SRO) briefing
- Assists with the submission of the Program Managers Program Objective Memorandum (POM) and Research and Development Descriptive Summary (RDDS) submission ensuring accurate funding and technical forecast supporting the appropriate RDT&E program element.
Contract Manager
National Security Agency, NSA
Ft. Meade, Maryland
07.2016 - 12.2018
- Ensured contract deliverables are met and served as the primary POC for customers on financial, performance and contractual maters
- Managed a multi-million-dollar contract that supported multiple organizations across NSA
- Manage and facilitate actions associated with cost, schedule, and performance
- Manage funding profiles including commitments, obligations, expenditure of funds, contract ceiling, and un-liquidated obligations (ULOs)
- Responsible for providing Business Financial Managers and Program Managers with accurate funding amounts for requisitions, spend plans, and BOEs
- Develop, modify, and authorize technical task orders
- Draft/Write the Award Fee Evaluation repost, gathers performance feedback from technical stakeholders and calculates financial amounts for de-obligation based on the contractor's earned/unearned award fee
- Conduct contract briefings with management, stakeholders, and contractors
- Validate and certify invoices
- Work with vendor on cost estimates and manage current and future fiscal year funding
- Assist contracting with pre-award documentation for follow-on efforts and participate in source selecon
- Conduct burn rate analysis and outlay analysis to determine run-out dates
- Monitor contractor performance to ensure goods and serves are being delivered in accordance with the statement of work.
Education
Master of Business Administration -
University of Maryland Global Campus
Adelphi, MD12-2018
Bachelor's Degree - Business Management
Alabama State University
Montgomery, AL12-2015
Skills
- Procurement Management
- Cost Control
- Contract Administration
- Resource Planning
- Administrative Management
- Legal Compliance
Clearances & Certifications
- TS/SCI Clearance with Full Scope Polygraph (2016)
- DAWIA Contracting Level 1 certified (2018)
- Certified Federal Contracts Manager (CFCM) (2021)
Timeline
Contract Manager
Amentum Services Inc.
01.2022 - Current
Contract Closeout Specialist
Avantus Federal
07.2020 - 12.2021
Program/Financial Analyst
XPD Analytics
01.2019 - 07.2020
Contract Manager
National Security Agency, NSA
07.2016 - 12.2018
Master of Business Administration -
University of Maryland Global Campus
Bachelor's Degree - Business Management
Alabama State University
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