Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Mallori Dallas

Jacksonville,FL

Summary

Dedicated and detail-oriented Office Administrator with over 7+ years of experience supporting senior executives across diverse industries. Proven track record in multitasking, managing work processes and teams, and proficient in Excel, PowerPoint, and KYC practices. Highly skilled in general office tasks and a proactive problem solver with excellent communication and interpersonal skills.

Overview

6
6
years of professional experience

Work History

Business Adminstrator

Microsoft
06.2023 - Current
  • Maintained personnel records and updated internal databases to support document management
  • Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel
  • Collected, validated, and distributed information to employees
  • Computerized office activities, maintained customer communications, and tracked records through delivery
  • Managed company schedule to coordinate calendar and arrange travel
  • Created impactful PowerPoint presentations to support decision-making and presentations to stakeholders.

Senior Executive Assistant

Microsoft, Remote
11.2022 - 02.2023
  • Contributed to smooth business operations by planning and organizing meetings and conferences for leadership team of 6
  • Coordinated events with 100+ attendees and worked on ad hoc projects
  • Used advanced software to prepare documents, reports, and presentations
  • Allocated executive tasks and managed complex calendars and administrative functions
  • Managed heavy-volume of communication and administrative task internally and externally.

Executive Assistant, Vice President

Pulse, Remote
09.2022 - 12.2022
  • Worked with senior management to initiate new projects and assist in various processes
  • Demonstrated proficiency in Excel, including pivot tables and Vlook-ups, for data analysis and reporting
  • Analyzed existing systems and databases and recommended enhancements to solve business needs
  • Maintained strict compliance with KYC practices, contributing to a culture of excellence and accuracy.

Executive Assistant

Royal Consolidators, Remote
08.2018 - 08.2021
  • Responded to 30+ emails daily and other correspondence to facilitate communication and enhance business processes
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data
  • Coordinated and verified proper dispatch of cargo 35+ shipments weekly, working closely with different departments to resolve issues
  • Documented and distributed meeting notes to identify, analyze, and improve workflows

Office Manager

Atlantic Capital Bank
03.2018 - 08.2018
  • Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
  • Coordinated corporate special events, team building programs and staff training opportunities
  • Decreased expenditures 10% by implementing inventory controls and standardizing ordering procedures
  • Effectively managed general office practices and tasks, optimizing efficiency and supporting business operations.

Education

Associate of Arts -

Florida State College At Jacksonville
Jacksonville, FL

Skills

  • Multitasking
  • Work Process Management
  • Excel Skills (Pivot Tables, Vlook-ups)
  • PowerPoint Presentation Creation
  • KYC Knowledge (A)
  • General Office Practices
  • Real-time Scheduling Support
  • Standard Office Equipment Operation
  • Filing Systems Proficiency
  • Detail-Oriented Accuracy
  • Adaptability to Change
  • Independent Work
  • MS Office Suite (Word Processing)
  • Effective Communication
  • Problem Solving
  • Team Collaboration

Accomplishments

  • Multitasking Excellence: Successfully managed complex calendar scheduling for 4+ senior executives, preventing scheduling conflicts and optimizing time allocation
  • Process Optimization: Streamlined operations and automated alert systems for critical deadlines, enhancing workflow efficiency
  • Event Coordination: Orchestrated corporate events and conferences for 200+ attendees, including the successful execution of Art Basel 2022.

Timeline

Business Adminstrator

Microsoft
06.2023 - Current

Senior Executive Assistant

Microsoft, Remote
11.2022 - 02.2023

Executive Assistant, Vice President

Pulse, Remote
09.2022 - 12.2022

Executive Assistant

Royal Consolidators, Remote
08.2018 - 08.2021

Office Manager

Atlantic Capital Bank
03.2018 - 08.2018

Associate of Arts -

Florida State College At Jacksonville

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Mallori Dallas