Ma. Luisa Benicarlo
Las Vegas,NV
Summary
Detail-oriented administrative and financial operations professional with over 3 years of experience supporting executive leadership, procurement, and contract coordination in higher education. Successfully managed budgets exceeding $10M annually, optimized onboarding and payment processes for a team of 50+ part-time staff, and oversaw contracts and purchase orders totaling more than $1.5M. Recognized for enhancing compliance standards, improving operational efficiency, and fostering collaboration across departments. Currently relocating to Seattle, WA, seeking new opportunities in public sector administration and supply chain support.
Overview
8
8
years of professional experience
Work History
Business and Finance Specialist
University of Nevada, Las Vegas
09.2022 - Current
- Oversee daily operations in procurement, HR, and finance to enhance efficiency and meet strategic goals.
- Manage and reconcile $10M+ in departmental funds; generate monthly and quarterly budget reports for executives.
- Create forecasting models and perform variance analysis to align financial results with operational objectives.
- Establish internal controls and documentation processes to improve audit readiness and lower compliance risks.
- Direct procurement operations for contracts exceeding $1.5M annually, ensuring adherence to university and state policies.
- Facilitate vendor contract negotiations and long-term agreements to support program delivery and maintain continuity.
- Act as primary liaison for vendors, department heads, and finance teams to resolve payment disputes and ensure policy alignment.
- Optimize contract, onboarding, and payment processes for 50+ part-time employees annually, enhancing speed and accuracy.
- Coordinate full-time hiring processes for the division, including drafting job postings, managing applicant tracking, scheduling interviews, and supporting onboarding activities.
Administrative Support Specialist
University of Nevada, Las Vegas
08.2021 - 08.2022
- Managed fiscal operations for contract training and non-credit programs, overseeing $1.5M+ in receivables and 200+ annual invoices.
- Facilitated budgeting, forecasting, and compliance documentation using Excel and Student Manager.
- Supported HR operations: processed instructor contracts, onboarding, and termination documentation.
- Produced semester's profit/loss reports for 170+ courses to guide pricing and enrollment strategies.
- Administered hiring logistics including job postings, interview coordination, and search committee communications.
Administrative Student Worker
University of Nevada, Las Vegas
09.2017 - 07.2021
- Delivered frontline registration and customer support for 100+ non-credit programs each term.
- Processed 300+ course enrollments and point-of-sale payments annually with high accuracy.
- Maintained classroom logistics, filing systems, and technical support documentation.
- Assisted with special projects.
Education
Bachelor of Science - Healthcare Administration
University of Nevada, Las Vegas
Las Vegas, NV07.2021
Skills
Procurement & Contract Management
- Contract coordination
- Vendor relationship management
- Purchase order processing and invoice reconciliation
Financial Administration
- Budget monitoring and variance analysis
- Cost allocation and fund transfers
- Financial forecasting and scheduled reporting
- Expense tracking and internal controls implementation
Administrative & Operational Support
- Executive calendar and travel management
- Records retention and audit preparedness
- Process improvement and workflow optimization
- Cross-functional team support
Data & Technology Tools
- Microsoft Excel (VLOOKUP, PivotTables, basic formulas)
- Microsoft Word, Outlook, PowerPoint
- Workday (ERP system), Adobe Acrobat Pro, SharePoint
Interpersonal & Professional Skills
- High attention to detail and accuracy
- Problem-solving in dynamic, ambiguous environments
- Effective stakeholder communication and customer service
INTERNSHIP
St. Rose Dominican Hospital - Supply Chain Intern
01/2021 – 05/2021
- Performed inventory audits to reduce overstock and waste; introduced Kanban tracking to monitor medical supply expirations.
- Worked with McKesson procurement systems to enhance ordering and delivery workflows.
Timeline
Business and Finance Specialist
University of Nevada, Las Vegas
09.2022 - Current
Administrative Support Specialist
University of Nevada, Las Vegas
08.2021 - 08.2022
Administrative Student Worker
University of Nevada, Las Vegas
09.2017 - 07.2021
Bachelor of Science - Healthcare Administration
University of Nevada, Las Vegas
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