Open To Work
MARA SOBECK
City of Los Angeles,CA
Work Preference
Summary
Experienced Executive Assistant bringing over 5 years of dedicated support to top executives. Adept at managing complex schedules, coordinating events, and handling sensitive information with discretion. Proven ability to enhance office efficiency and communication through expertise in Microsoft Office Suite and advanced organizational skills. Known for a creative approach to problem-solving and strong client relationship management.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Hospital Association of Southern California
Los Angeles, CA
03.2018 - Current
- Provided comprehensive operational support, ensuring executive team's day-to-day efficiency.
- Coordinated multiple calendars while organizing meetings, travel arrangements, and events.
- Prepared board reports, took minutes, and proofread various communications
- Efficiently handled invoice coding and credit card reconciliation, ensuring financial accuracy.
- Optimized contract and data management processes for enhanced organizational efficiency.
- Organize and coordinate various company events and functions
- Handled various ad hoc tasks involving sensitive and confidential information
Decor Design Assistant - Safari/VIP
Coachella Music Festival
Indio, CA
04.2017 - 05.2019
- Assisted VIP Decor Designer with inventory management and vendor coordination
- Responsible for organizing inventory, inspecting old inventory and ordering new inventory
- Oversaw spa and concierge vendor operations.
Merchandising Assistant
TJX Companies
Los Angeles, CA
08.2017 - 12.2017
- Aided three buyers in managing everyday responsibilities.
- Oversaw both the inbound and outbound sample process.
- Managed relationships with both local and global vendors.
- Drafted and executed domestic and international procurement orders.
- Analyzed emerging trends and offered insights based on sample evaluations.
Front Desk Supervisor
The Grand Timber Lodge
Breckenridge, CO
07.2015 - 01.2017
- Designed and executed workforce educational programs.
- Streamlined interdepartmental communication to foster a collaborative environment.
- Managed employees, enforced standards, and monitored tasks and time management.
- Executed managerial duties encompassing recruitment efforts, schedule optimization and ensuring resolution of guest issues.
Public Art Commissioner
Breckenridge Public Arts Commission-BreckCreate
Breckenridge, CO
01.2014 - 01.2017
- Helped to establish Breckenridge's inaugural Arts District.
- Chaired the Funding and Acquisition Committee, researching grants, researching artists and sustainable art pieces
- Oversaw the preservation and expansion of the public art collection
- Executed the planning and management of numerous artistic and cultural functions.
Education
Bachelor of Fine Arts -
The School of The Art Institute of Chicago
Chicago05-2011
Skills
- Executive support
- Advanced MS office suite
- Multi-calendar management
- Expense reporting and credit card reconciliation
- Effective Organizational Skills
- Confidential Data Management
- Event planning
- Interpersonal communication
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Websites
Timeline
Executive Assistant
Hospital Association of Southern California
03.2018 - Current
Merchandising Assistant
TJX Companies
08.2017 - 12.2017
Decor Design Assistant - Safari/VIP
Coachella Music Festival
04.2017 - 05.2019
Front Desk Supervisor
The Grand Timber Lodge
07.2015 - 01.2017
Public Art Commissioner
Breckenridge Public Arts Commission-BreckCreate
01.2014 - 01.2017
Bachelor of Fine Arts -
The School of The Art Institute of Chicago