Marcella Daves
Petersburg,VA
Summary
Highly competent communicator skilled in multitasking and effectively communicating with others. Bringing forth a proven track record of successfully managing offices, and helping to lead school professionals to work toward reaching goals. Possessing a strong work ethic and commitment to efficiency and accuracy.
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Overview
19
19
years of professional experience
Work History
Talent Acquisition Specialist
Petersburg City Public Schools
Petersburg, VA
08.2025 - Current
- Developed and implemented recruitment strategies to attract diverse talent pools.
- Conducted thorough candidate screenings and evaluations to ensure alignment with district needs.
- Collaborated with hiring managers to refine job descriptions and selection criteria.
- Managed applicant tracking system to streamline hiring processes and enhance efficiency.
- Coordinated daily administrative tasks to ensure efficient operations within school environment.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding for substitute teachers, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Sr. Secretary II
Petersburg High School
Petersburg, VA
09.2023 - 08.2025
- Streamlined administrative processes, contributing to improved team productivity. Managed and organized schedules for administration team, resulting in enhanced time management.
- Achieved efficient office operations through effective supply management. Improved record accuracy by maintaining management database systems. Enhanced financial reporting through diligent bookkeeping practices.
- Facilitated timely access to corporate documents, records, and reports, improving operational workflows. Established comprehensive administrative policies and procedures that streamlined office functions.
- Facilitated seamless office operations by managing equipment functionality and coordinating repairs for malfunctions. Streamlined communication processes through efficient handling of incoming correspondence.
- Managed agenda preparation and logistical coordination, including catering for luncheons and meetings of the committee board.
- Maintain staff payroll and enter staff attendance into Aesop databases.
- Managed administrative tasks to ensure smooth daily operations of school office.
State and Federal Program Assistant
Petersburg City Public Schools
Petersburg, VA
07.2020 - 09.2023
- Performs administrative tasks in support of Title I and other State and Federal Programs. Entering high volume of request and vouchers into Keystone, soliciting signature approval for request, vouchers, preparing travel forms. Responsible for collecting time sheets and entering payroll for multiple grants for hourly staff, confirming receipts of purchases, packing slips and invoices.
- Serving as the liaison for all inquiries related to purchases and request using state and federal program funds. Responsible for reconciling billing discrepancies, balancing accounts and closing out accounts.
- Performs general clerical tasks including: preparing correspondence, filing, ordering supplies, creating agendas, scheduling meetings, copying, and preparation of other documents for distributions.
- Responsible for receiving and inventorying all division resources purchased using State and Federal Funding to endure proper receipt and distribution.
- Document payments and expenditures for all grants within the office (Title I, Title II, Title III, Title IV, School Improvement, Extended Learning and other grants.
Sr. Secretary II
Petersburg High School
Petersburg, VA
07.2016 - 07.2020
- Streamlined administrative processes, contributing to improved team productivity. Managed and organized schedules for administration team, resulting in enhanced time management.
- Achieved efficient office operations through effective supply management. Improved record accuracy by maintaining management database systems. Enhanced financial reporting through diligent bookkeeping practices.
- Facilitated timely access to corporate documents, records, and reports, improving operational workflows. Established comprehensive administrative policies and procedures that streamlined office functions.
- Facilitated seamless office operations by managing equipment functionality and coordinating repairs for malfunctions. Streamlined communication processes through efficient handling of incoming correspondence.
- Managed agenda preparation and logistical coordination, including catering for luncheons and meetings of the committee board.
- Maintain staff payroll and enter staff attendance into Aesop databases.
- Managed administrative tasks to ensure smooth daily operations of school office.
Secretary
A.P. Hill Elementary
Petersburg, VA
07.2015 - 06.2016
- Performs administrative task in support of the Administration team. Responsible for managing and maintaining student records and attendance daily. Perform general office duties, maintaining records, and management database systems. File and retrieve corporate documents, records, and reports. Set up and oversee administrative policies and procedures for offices and organizations. Open, sort, and distribute incoming correspondence, including faxes and email.
- Managed daily office operations, ensuring efficient communication between staff and parents.
- Maintained accurate student records using school administrative software, enhancing data integrity.
- Developed and implemented filing systems, improving document retrieval efficiency by 30%.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Entered data into system and updated customer contacts with information to keep records current.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Administrative Assistant
Southern Vance High School
Henderson, NC
08.2008 - 07.2015
- Serve primary point of contact for the administration and personnel staff.
- Plan and coordinate luncheons and information for staff meetings.
- Manage all technology equipment for the school.
- Easily established rapport with students, parents and school officials. Assistant to the Financial Officer.
- Managed scheduling for staff meetings, appointments, and events to optimize time management.
- Developed and maintained filing systems for student records and academic documentation.
- Streamlined communication between faculty, students, and parents to enhance engagement.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Office Assistant
Southern Vance High School
Henderson, NC
08.2007 - 08.2008
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Assisted in maintaining clerical and office setting. Answering phone, filing, and faxing, copying and distributing mail. Interfaced well with parents, school officials and staff.
- Managed daily office operations, ensuring efficient workflow and timely completion of tasks.
- Coordinated communication between staff, students, and parents to facilitate information sharing.
- Organized and maintained filing systems for student records and administrative documents.
- Assisted in scheduling meetings and events, optimizing resource allocation and attendance.
- Implemented office procedures that improved response times for inquiries and requests.
- Developed reports summarizing operational activities, contributing to informed decision-making processes.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
- Coordinated meeting schedules and logistics, leading to smoother operations and better time management.
Education
High School -
Vance Sr. High School
Henderson, NC06-1990
No Degree - Education
North Carolina Central University
Durham, NCNo Degree - Education
Walden University
Minneapolis, MNSkills
- Applicant tracking systems
- Data-driven decision making
- Onboarding processes
- Candidate sourcing
- Onboarding support
- Human resources support
- Microsoft office
- Employee orientation
- Temporary and seasonal employees
- Clerical oversight
Section name
Authorized to work in the US for any employer
Timeline
Talent Acquisition Specialist
Petersburg City Public Schools
08.2025 - Current
Sr. Secretary II
Petersburg High School
09.2023 - 08.2025
State and Federal Program Assistant
Petersburg City Public Schools
07.2020 - 09.2023
Sr. Secretary II
Petersburg High School
07.2016 - 07.2020
Secretary
A.P. Hill Elementary
07.2015 - 06.2016
Administrative Assistant
Southern Vance High School
08.2008 - 07.2015
Office Assistant
Southern Vance High School
08.2007 - 08.2008
High School -
Vance Sr. High School
No Degree - Education
North Carolina Central University
No Degree - Education
Walden University