maria ortiz
National Holistics Institute (NHI) Ontacio, Ca
Corona,CA
2028
years of professional experience
Dynamic Payroll Coordinator at I Staff Business Services with expertise in weekly payroll processing and compliance. Achieved a significant reduction in payroll errors through meticulous auditing and enhanced team collaboration. Proficient in payroll software and committed to delivering exceptional customer service while maintaining confidentiality and regulatory compliance.
Work History
Payroll Coordinator
- Processed payroll data accurately, ensuring timely wage calculations and compliance with company policies.
- Reviewed timekeeping records, resolving discrepancies before payroll submission.
- Coordinated employee pay adjustments, deductions, and benefit updates across payroll cycles.
- Maintained confidential payroll files, supporting audit readiness and record accuracy.
- Responded to payroll inquiries, explaining paycheck details and correcting issues promptly.
- Reconciled payroll reports with accounting records, improving consistency across systems.
- Assisted with payroll processing using standardized procedures and internal control requirements.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Reduced payroll errors by diligently auditing employee timecards and promptly addressing discrepancies.
- Provided backup support for fellow team members during peak periods or absences, ensuring uninterrupted payroll processing continuity.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Managed year-end processes including W-2 distribution, ensuring timely delivery to employees and compliance with IRS guidelines.
- Collaborated with HR department to maintain accurate employee records, ensuring seamless integration with the payroll system.
- Reviewed time records for Number employees to verify accuracy of information.
- Partnered with external auditors during periodic reviews, providing necessary documentation to ensure clean audit results related to payroll transactions.
- Maintained confidentiality of sensitive employee information by adhering to strict data protection policies and procedures.
- Maintained compliance with federal and state regulations by staying up-to-date on labor laws and tax codes related to payroll.
- Implemented a new payroll software system that increased efficiency in processing times and reduced manual workload for the team.
- Facilitated seamless onboarding of new hires by providing comprehensive training on timekeeping and payroll policies.
- Ensured accurate payroll disbursements by closely monitoring tax deductions, benefit deductions, and garnishments.
- Managed payroll data entry and processing for Number employees to comply with predetermined company guidelines.
- Safeguarded company funds by conducting thorough audits of payroll registers before submission for final approval.
- Coordinated efforts between multiple departments during company-wide initiatives affecting employee compensation, such as merit increase or bonus payouts programs implementation.
- Resolved payroll discrepancies quickly and successfully.
- Provided customer service to employees regarding payroll inquiries and issues.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Improved office operations by automating client correspondence, record tracking and data communications.
Student Massage Therapist
1 Year- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness, and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Paid attention to detail while completing assignments.
- Used critical thinking to break down problems, evaluate solutions, and make decisions.
- Strengthened communication skills through regular interactions with others.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Developed and maintained courteous and effective working relationships.
- Demonstrated strong organizational and time management skills while managing multiple projects.
Education
- Massage Therapist
Skills
Bi-weekly payroll processing
Leading teams
Data entry
Recordkeeping skills
Employee relations
Payroll processing
Project management
Payroll auditing
Benefits administration
Documentation requirements
Recordkeeping requirements
Vendor relations
Compliance
Proficient in software
Tax compliance
Documentation expertise
Accounting
Regulatory compliance
Tax law
Multi-state payroll
Payroll software proficiency
Internal audit procedures
Garnishment processing
Reporting
Coordinating W2s
Payroll administration experience
Time sheet review
Telephone and email etiquette
Financial reports
Exceptional Microsoft Excel skills
Employee file maintenance
Exceptionally organized
Meeting deadlines
Transaction review
Interpersonal and written communication
Processing garnishments
ADP
Skilled in software
Audit support
Payroll administration
Spreadsheet creation
Data auditing assistance
Analytical skills
Ten-key operator
Deductions documentation
PTO accrual
Daily payroll activities
I-9 documentation
Wage garnishments
Federal and state tax regulations
Payroll policies and procedures
Teamwork
Teamwork and collaboration
Customer service
Time management
Problem-solving
Attention to detail
Multitasking and organization
Problem-solving abilities
Timeline
Student Massage Therapist
National Holistics Institute (NHI) Ontacio, Ca
08.2026 - 08.2027Read More
Payroll Coordinator
I Staff Business Services
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National Holistic Institute (NHI)
from Massage Therapist
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