MARIA PUENTES
Miami,FL
Summary
Dedicated professional with solid management, marketing, and administrative experience for a renowned multinational luxury media company. Tech-savvy with knowledge of all social media platforms as well as proficient with Windows and OS X Operating Systems. Excellent communicator, fluent in oral and written English and Spanish. Dependable, responsible, discreet, organized, decision-maker, requiring little direction/supervision.
Overview
16
16
years of professional experience
Work History
Administrator Assistant
Health of Mind Inc
06.2020 - 06.2023
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management making sure all employees had all the required documentation required by AHCA and Medicaid.
- Reviewed RBT and Analyst's progress notes for errors
- Coordinate initial assessments, scheduling, and documentation for new clients.
- Maintain a clear and accurate schedule for therapists and clients.
- Maintain accurate client records, prepare reports, and handle administrative tasks like billing and insurance verification.
Office Manager | Sales Coordinator
Conde Nast Mexico and Latinamerica
04.2011 - 04.2020
- Office Manager Responsibilities
- Overseeing general office operation and in charge of vendor negotiations saving the company 27% in costs from the previous years in office supply and equipment.
- Greeting visitors, answering a high-volume of incoming phone calls, and delivering world-class service to our customers.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Creating presentations and other management-level reports.
- Sales Coordinator
- Supported the Director of sales for the Latin America Region and the sales team through personal document management, calendar organization, and collateral preparation for meetings.
- Liaison with local market sales representatives in Latin America to ensure smooth integration of sales and marketing activities.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Created schedules and managed deadlines for retrieval and submission of materials for print and digital platforms.
- Provided logistical support for programs, meetings, and events, including room reservations, agenda preparation, and calendar maintenance
- Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation.
Sales Coordinator
Conde Nast Mexico and Latin America
06.2007 - 04.2011
- Sales Coordinator
- Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation.
- Creating and updating monthly sales reports
- Control of clients insertion orders and contracts
- Creating and updating clients CRM
- Provide executive-level administrative and marketing support to the sales team with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
- Plan and coordinate corporate luncheons and develop presentations for on-site meetings.
Education
English Course
Miami Dade Community College
Miami, FLMajor in English
ISPLE – Superior Institute For Foreign Languages
Havana, CubaVladimir I. Lenin High School
Havana, CubaSkills
- Windows and OSX Operating systems
- Microsoft Office
- Google Drive
- Central Reach
- Verbal communication
- File organization
- Scheduling appointments
- Confidential correspondence
- Customer service
- Computer skills
Languages
English
Spanish
Timeline
Administrator Assistant
Health of Mind Inc
06.2020 - 06.2023
Office Manager | Sales Coordinator
Conde Nast Mexico and Latinamerica
04.2011 - 04.2020
Sales Coordinator
Conde Nast Mexico and Latin America
06.2007 - 04.2011
English Course
Miami Dade Community College
Major in English
ISPLE – Superior Institute For Foreign Languages
Vladimir I. Lenin High School
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