Maria Vella
Smithtown
Summary
Professional with high standards and results-driven approach, prepared for role of Office Manager. Skilled in team collaboration, adaptable to changing needs, and reliable. Proficiencies include administrative management, scheduling, budgeting, and staff coordination. Known for effective communication, problem-solving, and organizational skills.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Office Manager
Four Star Air Conditioning Co., LLC
03.2020 - Current
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Maintained and processed invoices, deposits, and money logs.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Completed payroll for employees and maintained detailed records of procedures.
- Prepare and execute weekly Payroll withholding taxes
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
Office Manager/Bookkeeper
Ennish Construction
08.2018 - 03.2020
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Completed payroll for employees and maintained detailed records of procedures.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Posted daily receipts and payments in accordance with corporate protocols.
- Optimized payroll processing for accuracy, ensuring all employees were paid promptly and correctly.
Administrative Office Assistant
Metropolis Electric
05.2016 - 08.2018
- Managed day-to-day office tasks, ensuring a smooth workflow and timely completion of projects.
- Maintained confidentiality of sensitive information while handling various administrative tasks involving personnel files or company records.
- Contributed to a professional atmosphere by maintaining a clean, organized workspace and managing office supplies inventory.
- Managed incoming correspondence effectively by sorting mail, distributing messages to appropriate parties, and responding to queries as needed.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Maintained payroll information by calculating, collecting, and entering data.
- Verified timekeeping records and handled any discrepancies with employees.
- Streamlined payroll process, ensuring timely and accurate payments to all employees.
Assistan Bookkeeper/Administrative Office Assistant/Payroll Clerk
Bletsas Plumbing
10.2012 - 05.2016
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Completed payroll for employees and maintained detailed records of procedures.
- Worked with Accountant for preparation of weekly withholding taxes
Education
Associate of Arts - Accounting
Baruch College
New York, NYSkills
- Customer service
- Office management
- Organizational skills
- Office administration
- Data entry
- Billing
- Payroll processing
- Bookkeeping
- Account reconciliation
- Proficient in Quickbooks
- Credit and collections
- MS office
Certification
- Notary Public License - New York Secretary of State or equivalent authority.
- Real Estate Salesperson License - New York State Real Estate Commission.
- National Association of REALTORS® (NAR) Membership - National Association of Realtors.
Languages
English
Native or Bilingual
Italian
Native or Bilingual
Timeline
Office Manager
Four Star Air Conditioning Co., LLC
03.2020 - Current
Office Manager/Bookkeeper
Ennish Construction
08.2018 - 03.2020
Administrative Office Assistant
Metropolis Electric
05.2016 - 08.2018
Assistan Bookkeeper/Administrative Office Assistant/Payroll Clerk
Bletsas Plumbing
10.2012 - 05.2016
Associate of Arts - Accounting
Baruch College
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