Maria D. Hernandez
Houston,TX
Summary
Ambitious Accounts Payable/Receivable with 5+ years of hands-on experience verifying transaction information, obtaining payment authorizations and scheduling and preparing disbursements. First-rate expert at customer communication, data entry and organization. Diligent and meticulous professional commended for quickly and accurately learning new procedures.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Accounts Payable/Accounts Receivable Assistant
J-KRAFT INC
07.2022 - Current
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Responded promptly to vendor inquiries, fostering positive relationships with external partners.
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Collaborated with purchasing department to resolve discrepancies, improving communication between departments.
- Managed expense report processing, verifying receipts for accuracy and compliance with company policies before reimbursement.
- Assisted in month-end closing procedures, contributing to accurate financial reporting for stakeholders.
- Reduced payment errors by maintaining accurate vendor records and reconciling accounts regularly.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
- Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
- Collaborated with internal departments on intercompany billing reconciliation efforts, resolving discrepancies efficiently.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Provided exceptional customer service when addressing client inquiries or concerns regarding their account status or charges billed.
- Managed high-volume workload while maintaining attention to detail, resulting in reduced errors in financial documentation.
- Posted cash and check receipts by entering and verifying transactions from local deposits and lockboxes.
- Investigated account discrepancies by obtaining and verifying information from customer service and sales department staff.
Administrative Assistant
J-Kraft Inc.
08.2019 - 06.2022
- I currently work in the accounting department doing accounts payable and payroll
- I also assist the Human Resources Manager by processing all new hires through E-verify I-9 verification
- I process all new hires and handle all paperwork involved
- I handle all translations for all the company's workers that speak Spanish only.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Education
Bachelor's Degree - Healthcare Administration
PIMA Medical Insitute
Houston, TX02.2022
Associate in Science (AS) - Healthcare Administration
PIMA MEDICAL -ONLINE
Houston, TX07.2020
Skills
- Human Resources
- Interviewing
- Payroll
- Workers' Compensation
- Human Resources Management
- Benefits Administration
- Accounts Receivable
- Employee Orientation
- Supervising experience
- Bilingual
- Office manager experience
- Microsoft Access
- Management
- QuickBooks
- Microsoft Word
- Accounting
- Microsoft Powerpoint
- Customer service
- Typing
- Windows
- Payment tracking
- Microsoft Office
- Collections
- Invoice Processing
- Payment Processing
- Quickbooks
- Bank Deposits
- Customer service support
- Relationship Building
- Data inputting
- Accurate payment posting
- Payment management
- Team Bonding
- Month-end closing procedures
- Dispute Resolution
- Invoicing proficiency
- Invoice Preparation
- Payment posting
- Problem-Solving
- Time Management
- Attention to Detail
Certification
Driver's License, 10/01/23, 10/01/32
Assessments
- Working with MS Word documents, Proficient, 06/01/22, Knowledge of various Microsoft Word features, functions, and techniques
- Written communication, Proficient, 12/01/21, Best practices for writing, including grammar, style, clarity, and brevity
- Filing & organization, Proficient, 12/01/21, Arranging and managing information or materials using a set of rules
- Supervisory skills: Motivating & assessing employees, Proficient, 12/01/21, Motivating others to achieve objectives and identifying improvements or corrective actions
- Recruiting, Proficient, 12/01/21, Managing the candidate sourcing and selection process
- Managing accounts in QuickBooks, Proficient, 12/01/21, Using QuickBooks software to manage business financials
- HR: Compensation & benefits, Proficient, 12/01/21, Knowledge of compensation and benefits programs
Awards
BSHCA, 02/01/22, I graduated with a 4.0 in my BSHCA.
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable/Accounts Receivable Assistant
J-KRAFT INC
07.2022 - Current
Administrative Assistant
J-Kraft Inc.
08.2019 - 06.2022
Bachelor's Degree - Healthcare Administration
PIMA Medical Insitute
Associate in Science (AS) - Healthcare Administration
PIMA MEDICAL -ONLINE